HomeMy WebLinkAbout09.b. Consider recommendation of Committee to review General Manager authority limits re Capital Program96.
Central Contra Costa Sanitary District
January 31, 2014
TO: HONORABLE BOARD OF DIRECTORS
VIA: ROGER BAILEY, GENERAL MANAGER 9wP "✓t
FROM: ANDREW ANTKOWIAK, CAPITAL PROJECTS DIVISION MANAGER
SUBJECT: CAPITAL PROJECTS COMMITTEE RECOMMENDED CHANGES TO
AUTHORIZATION LIMITS
The Capital Projects Committee met on December 17, 2013 and discussed proposed
changes to the District's Authorization Limits for capital project expenditures.
Attached is the current table of authorization limits and a markup showing the changes
recommended by the committee.
If the changes are accepted by the Board, staff will prepare a resolution for adoption on
the Consent Calendar of a future Board meeting. The changes would become effective
July 1, 2014.
/sdh
Current Authorization Limits
Revised by Board Resolution on December 15, 2011
Capital Improvement Program Authorization Limits
Action
General Manager
Board of Directors
Approve Capital Plan
None
No limit
Authorize Capital Program budgets
None
No limit
Allocate funds to individual roject budgets
p g
Total program budget plus
No Board authorization
contingency'
re uired
Professional Consulting
$100,000 or less
Greater than $100,000
Services
Authorize
Technical Consulting
Consultant
Contracts
Services.
$100,000 or less
Greater than $100,000
Professional Engineering
$100,000 or less
Greater than $100,000
Services
Allocate funds from program contingency accounts
$100,000 or less per project
Greater than $100,000
to projects not included in the CIB
Individual equipment items and equipment
$100,000 or less
Greater than $100,000
contingency
Authorize supplemental funds to program budgets/
Not applicable
Sewer Construction Fund
contingency accounts
balance
Allocate funds for project budget overruns
15% of final project budget2,3
Greater than 15% of final
ro.ect bud et
Award construction contracts4
$100,000 or less
Greater than $100,000
Authorize
Additive
$100,000 or less
Greater than $100,000
construction
change orders
Deductive
No limit
Board authorization
re
required
Subcontractor substitutions
All substitutions unless
Substitutions protested by
protested by subcontractor
subcontractor
Construction project acceptance
All projects
Informational announcement
to the Board
Informational memo provided
Closeout project
All projects
to the Board at end of fiscal
year
1 Limited by the remaining balances of the applicable program budget and contingency account
2 Limited by the remaining balance of the applicable program contingency account
3 Final project budget is established at time of award of construction contract
4 Bid protests and rejection of all bids must go to Board regardless of dollar amount
Committee Recommended Revisions to
Current Authorization Limits
Action
General Manager
Board of Directors
Approve Capital Plan
None
No limit
Authorize Capital Program budgets
None
No limit
Allocate funds to individual project budgets
Total program budget plus
ssr>#eesy� Total CIBoCIP
No Board
authorization requir
Greater than GM's authority
Project budget plus 20%
Professional Consulting Services
$100,000 or less
Greater than $100,000
Authorize
Consultant
Technical Consulting Services.
$100,000 or less
Greater than $100,000
Contracts
Professional Eng. Services.
$100,000 or less
Greater than $100,000
Allocate funds from program contingency accounts to
$100,000 or less per project, not
GreateF thaR $100,000 Greater
projects not included in the CIB
to exceed $500,000 annual total
than GM's authority
Individual equipment items and equipment contingency
$100,000 OF less Up to amount
GFeater than $WO4,00-Above
amount specified in Equipment
in the Equipment Budget
specified in Equipment Budget
Budget
Individual equipment items not in the Equipment Budget
$50,000 or less
Greater than $50,000
Authorize supplemental funds to program budgets/
Not applicable
Sewer Construction Fund
contingency accounts
balance
Allocate funds for project budget overruns after award of
°
°
budge
construction contract
None
No Limit
Award construction contracts4
$100,000 or less
Greater than $100,000
Additive
$100,000 or less
Greater than $100,000
Authorize construction
Deductive
No limit
No Board authorization required
change orders
Subcontractor substitutions
All substitutions unless protested
Substitutions protested by
by subcontractor
subcontractor
Construction project acceptance
All projects
Informational announcement to
the Board
Close out project
All projects
Memo provided to the Board at
end of FY
1 Limited by the remaining balance of the applicable prograrn budget and GentingenGy aGGE)Unt
2--1 imited by the remaining balanro of the
-'PFGjeGt 2&t
4 Bid protests and rejection of all bids must go to Board regardless of dollar amount
Proposed authority limit