The URL can be used to link to this page

Home My WebLink About00. BOARD AGENDA 02-06-14Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday February 6, 2014 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY TAD J PILECKI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper February 6, 2014 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions: • Neil Meyer, Plant Maintenance Division Manager Staff Recommendation: Welcome new employee. President Williams will present the District pin. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation of 2013 California Water Environment Association (CWEA) San Francisco Bay Section Awards by Steve Dominguez, CWEA Bay Section President. (5 minute presentation.) • Collection System of the Year • Supervisor of the Year: Dante Marchetti • Collection System Person of the Year: Don Bartlett Staff Recommendation: Steve Dominguez will present the Collection System of the Year award to the Board, and the remaining awards to the individual recipients. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of January 9, 2014 Board meeting. b. Approve expenditures dated February 6, 2014. C. Receive December 2013 Financial Statements and Investment Reports, and receive six -month variance review of Operations and Maintenance Budget for Fiscal Year 2013 -14. d. Adopt Resolution 2014 -006 supporting a Walnut Creek Watershed Council and reaffirming a financial contribution of $10,000. Reviewed by Finance Committee. February 6, 2014 Board Agenda Page 3 e. Approve the Pleasant Hill- Grayson Creek Trunk Sewer, District Project 8412, for California Environmental Quality Act (CEQA) /permitting purposes and direct staff to file a Notice of Exemption with the Contra Costa County Clerk. Delete a vacant Senior Control Systems Engineer position (S83, $9,416- $11,385) and add and authorize the filling of an Associate Control Systems Engineer position (S79, $8,547- $10,334). 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS a. Waive non - material omissions and award a construction contract in the amount of $131,270 to AMP Electric, the lowest responsive and responsible bidder for the Cogen Controls Upgrade, District Project 7308; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; waive non - material omissions and award a construction contract to AMP Electric; and authorize the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS a. Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Nejedly February 6, 2014 Board Agenda Page 4 Member Pilecki Member Causey • January 27, 2014 — Ad Hoc Committee meeting re CoCo San Sustainable Farm — Member Causey (stipend) and Member Pilecki (stipend). • February 2 -5, 2014 — National Association of Clean Water Agencies (NACWA) Winter Conference in Santa Fe, New Mexico (expenses). Member McGill a) January 22, 2014 — Administration Committee meeting — Member McGill (stipend) and Member Pilecki (Alternate) (stipend). (See Action Summary in packet.) • January 23, 2014 — 28th Annual East Bay USA (expenses). • January 27, 2014 — California Special Districts Association — Contra Costa Chapter (CCSDA) Meeting (stipend). • February 3, 2014 — Presentation given at Pleasant Hill City Council Meeting (stipend). • February 4, 2014 — Presentation given at Walnut Creek City Council Meeting (stipend). President Williams • February 2 -5, 2014 — National Association of Clean Water Agencies (NACWA) Winter Conference in Santa Fe, New Mexico (expenses). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. February 6, 2014 Board Agenda Page 5 8. BUDGET AND FINANCE a. Hold preliminary rate discussion regarding Fiscal Year 2014 -15 Sewer Service Charge, previously approved to increase by $34 to $439 per Residential Unit Equivalent, and provide direction regarding any additional information desired and set a date and time for the public hearing. (10 minute staff presentation.) Staff Recommendation (Motion Required): Provide direction to staff regarding any additional information desired and set a date and time for the public hearing. 9. ENGINEERING a. Receive overview of Capital Program. (5 minute staff presentation.) Staff Recommendation: Receive the overview. b. Consider recommendation of former Capital Projects Committee to revise General Manager authority limits related to the Capital Improvement Program. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Review General Manager authority limits; if changes are desired, recommend that staff prepare a proposed resolution amending the General Manager authority limits under the District's Capital Improvement Program effective July 1, 2014, for adoption on the Consent Calendar at a future Board meeting. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 13. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT February 6, 2014 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATEMME MEETING /ATTENDEES LOCATION FEBRUARY 2014 February 2 -5 National Association of Clean Water Agencies Santa Fe, New Mexico (NACWA) Winter Conference Causey, Williams Thursday Board Meeting Board Room February 6 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference February 10 Causey, Nejedly Room 3:00 p.m. Tuesday Administration Committee Meeting Third Floor Executive Conference February 11 McGill, Williams Room 8:00 a.m. Tuesday Engineering & Operations Committee Meeting Third Floor Executive Conference February 11 Pilecki, Causey Room 2:00 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference February 11 Meeting Room 3:00 p.m. Ne"edl , McGill Thursday Board Meeting Board Room February 20 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference February 24 Causey, Nejedly Room 3:00 p.m. February 24 -26 California Association of Sanitation Agencies (CASA) Washington, D.C. Legislative Conference Causey, McGill, Williams MARCH 2014 Thursday Board Meeting Board Room March 6 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference March 10 Causey, Nejedly Room 3:00 p.m. Tuesday Administration Committee Meeting Third Floor Executive Conference March 11 McGill, Williams Room 8:00 a.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference March 11 Meeting Room 3:00 p.m. Ne'edl , McGill Monday Engineering & Operations Committee Meeting Third Floor Executive Conference March 17 Pilecki, Causey Room 1:00 P.M. Thursday Board Meeting Board Room March 20 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference March 24 Causey, Nejedly Room 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1131114