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Home My WebLink About00. 01-23-14 BOARD AGENDAJl Central Contra Costa Sanitary District 2;00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper BOARD OF DIRECTORS: SPECIAL BOARD MEETING DAVID R. WILLIAMS President MICHAEL R. MCGILL AGENDA President Pro Tem PAUL H CAUSEY Board Room A. JAMES TAD J. PILEDCKI Thursday PHONE.. (925) 228 -9500 January 23, 2014 ry FAX.- (925) 676 -7211 2;00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper January 23, 2014 Special Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. Daniel Frost, Associate Engineer in the Environmental Services Division. Staff Recommendation: Welcome new employee. President Williams will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of December 19, 2013 Board meeting. b. Approve expenditures dated January 23, 2014. Reviewed by Finance Committee. C. Authorize the General Manager to amend an existing professional services agreement with Federal Advocates from $190,000 to $265,000 to continue advocacy efforts to obtain federal grant funding for the Refinery Recycled Water Project, District Project 7300. Reviewed by former Enterprise Committee. d. Approve attendance of Senior Engineer Randy Schmidt at the National Association of Clean Water Agencies (NACWA) 2014 Winter Conference in Santa Fe, New Mexico, from February 1 through February 5, 2014. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1) Update on retention of consultant Larry Bienati of Bienati Consulting Group, Inc. to assist with the performance evaluation of General Manager Roger Bailey. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Receive the update. January 23, 2014 Special Board Agenda Page 3 2) Updates on Nutrient Facility Plan and Site Characterization Final Report. (15 minute staff presentation.) Staff Recommendation: Receive the updates. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Written legal update. (No presentation is planned; District Counsel will be available to answer questions.) Staff Recommendation: Receive the update. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member McGill Member Causey • January 21, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary will be distributed at Board meeting.) Member Nejedly a) January 13, 2014 — Real Estate, Environmental & Planning Committee meeting — Member Nejedly (stipend) and Member McGill (stipend). (Action Summary in packet.) Member Pilecki • January 15 -17, 2014 — California Association of Sanitation Agencies (CASA) Mid -Year Conference — Indian Wells, CA (expenses). January 23, 2014 Special Board Agenda Page 4 President Williams • January 15 -17, 2014 — California Association of Sanitation Agencies (CASA) Mid -Year Conference — Indian Wells, CA (expenses). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 6. TREATMENT PLANT a. Accept the 2013 National Pollutant Discharge Elimination System ( NPDES) Annual Report. (5 minute staff presentation.) Staff Recommendation (Motion Required): Accept the 2013 NPDES Report. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 10. CLOSED SESSION a. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(a): • City of Brentwood et al. v. Robert Campbell, et al., Contra Costa County Superior Court Case No. N11 -1029. [Chevron Ad Valorem Tax Matter] 11. REPORT OUT OF CLOSED SESSION 12. ADJOURNMENT January 23, 2014 Special Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATEITIME MEETING /ATTENDEES LOCATION .JANUARY 2014 Tuesday Finance Committee Meeting Third Floor Executive Conference January 21 Causey, Nejedly Room 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference January 22 McGill, Williams Room 8:00 a.m. Thursday Special Board Meeting Board Room January 23 Board of Directors 2:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 27 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. McGill Monday Finance Committee Meeting Third Floor Executive Conference January 27 Causey, Nejedly Room 3:00 p.m. FEBRUARY 2014 February 2 -5 National Association of Clean Water Agencies Santa Fe, New Mexico (NACWA) Winter Conference Cause), Williams Thursday Board Meeting Board Room February 6 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference February 10 Causey, Nejedly Room 3:00 p.m. Tuesday Administration Committee Meeting Third Floor Executive Conference February 11 McGill, Williams Room 8:00 a.m. Tuesday Engineering & Operations Committee Meeting Third Floor Executive Conference February 11 Pilecki, Causey Room 2:00 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference February 11 Meeting Room 3:00 p.m. Nejedly, McGill Thursday Board Meeting Board Room February 20 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference February 24 Causey, Nejedly Room 3:00 p.m. February 24 -26 California Association of Sanitation Agencies (CASA) Washington, D.C. Legislative Conference Cause y, McGill, Williams MARCH 2014 Thursday Board Meeting Board Room March 6 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference March 10 Causey, Nejedly Room 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1117114