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HomeMy WebLinkAbout00. 01-09-14 BOARD AGENDA (Special)Jl Central Contra Costa Sanitary District BOARD OF DIRECTORS: SPECIAL BOARD MEETING DAVID R. WPLLIAMS President 2;00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper MICHAEL R. MCGILL AGENDA President Pro Tem PAUL H CAUSEY Board Room JAMES A. NEJEDLY TAD J. PILECKI Thursday January 9, 2014 PHONE: (925) 228 -9500 FAX: (925) 676 -7211 2;00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper January 9, 2014 Special Board Agenda Page 2 SPECIAL JOINT MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AND CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt Resolution 2014 -001 commending outgoing Board President James A. Nejedly for his service. Staff Recommendation (Motion Required): Adopt the resolution. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of December 5, 2013 Board meeting. b. Approve expenditures dated January 9, 2014. Reviewed by Finance Committee. C. Receive November 2013 Financial Statements and Investment Reports. Reviewed by Finance Committee. d. Adopt Resolution 2014 -002 accepting a grant of easement from Robert T. Ishii and Nancy S. Wallace for the property located at 25 Springhill Manor, Lafayette (APN 230 - 110 -022); adopt Resolution 2014 -003 authorizing the execution of a quitclaim deed for the property (District Project 1276, Parcel 2); and authorize staff to record the documents with the Contra Costa County Recorder. e. Adopt Resolution 2014 -004 authorizing the General Manager to execute a new 45 -year General Lease Agreement with the State Lands Commission for a District sewer located on land at the Martinez Marina (APN 373 - 040 -003); and authorize staff to record the agreement with the Contra Costa County Recorder. Delete a vacant Assistant Engineer position (S73, $7,418- $8,974) and add and authorize the filling of a new Maintenance Planner position (G71, $7,030- $8,512). January 9, 2014 Special Board Agenda Page 3 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Update on Unfunded Actuarial Accrued Liability (UAAL). (15 minute staff presentation) Staff Recommendation: Receive the update. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member McGill Member Neiedly Member Pilecki Member Causey • January 6, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary will be distributed at Board meeting.) President Williams Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. January 9, 2014 Special Board Agenda Page 4 7. ADMINISTRATIVE a. Consider adopting Resolution 2014 -005 adopting Rosenberg's Rules of Order, as revised by District Counsel, as the District's parliamentary procedures to assist in the conduct of future Board meetings. Approval recommended by former Policy Development and Internal Operations Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required: Consider adopting the resolution. 8. BUDGET AND FINANCE a. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority (Authority) to conduct its Annual Meeting. (No presentation is planned, staff will be available to answer questions.) Note: In compliance with Assembly Bill 23, Board Members will not receive a separate or increased stipend for attendance at this meeting. Staff Recommendation: President Williams will adjourn Board meeting, and Authority Chair McGill will call to order meeting of the Board of Directors of the Authority to conduct its Annual Meeting. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 12. CLOSED SESSION a. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case — California River Watch 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT January 9, 2014 Special Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION JANUARY 2014 Monday Finance Committee Meeting Third Floor Executive Conference January 6 Causey, Nejedly Room 3:00 p.m. Thursday Special Board Meeting Board Room January 9 Board of Directors 2:00 p.m. Monday Real Estate, Environmental, and Planning Committee Third Floor Executive Conference January 13 Meeting Room 3:00 p.m. Nejedly, McGill January 15 -17 California Association of Sanitation Agencies (CASA) Indian Wells, California Mid -Year Conference Pilecki, Williams Tuesday Finance Committee Meeting Third Floor Executive Conference January 21 Causey, Nejedly Room 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference January 22 McGill, Williams Room 3:00 p.m. Thursday Special Board Meeting Board Room January 23 Board of Directors 2:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 27 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. McGill FEBRUARY 2014 Monday Finance Committee Meeting Third Floor Executive Conference February 3 Causey, Nejedly Room 3:00 p.m. Thursday Board Meeting Board Room February 6 Board of Directors 2:00 p.m. February 2 -5 National Association of Clean Water Agencies Santa Fe, New Mexico (NACWA) Winter Conference Williams Tuesday Finance Committee Meeting Third Floor Executive Conference February 18 Causey, Nejedly Room 3:00 p.m. Thursday Board Meeting Board Room February 20 Board of Directors 2:00 p.m. February 24 -26 California Association of Sanitation Agencies (CASA) Washington, D.C. Legislative Conference Causey, Williams Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 113114