HomeMy WebLinkAbout00. Agendacentral
Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
FINANCE COMMITTEE
Chair Causey
Member Nejedly
Monday, January 6, 2014
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS:
DAVID R. WILLIAMS
President
MICHAEL R AfCGILL
President Pro Ten;
PAUL H. CAUSEY
JAMES NEJEDLY
TAD J. PILECKI
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
www.centralsan.org
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception Desk,
5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours
of the meeting to a majority of the Committee are also available for public inspection at the Reception
Desk. During the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone,
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Finance Committee
January 6, 2014
Page 2
1. Call Meeting to Order
2. Public Comments
3. Set meeting schedule for 2014
Staff Recommendation: Set meeting schedule.
4. Expenditures
a. Review Expenditures (Item 4.b. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
5. Risk Management
*a. Review Loss Control Report and discuss outstanding claims
Staff Recommendation: Review the report, discuss outstanding
claims and provide direction if needed.
b. Discuss new claims, if any
Staff Recommendation: Discuss and provide input to staff if needed.
6. Old Business
*a. Review staff's response to the Committee's request for information
regarding amount budgeted for furniture in conjunction with the Seismic
Improvements for Headquarters Office Building (HOB), District Project
8226, including how much has been spent to date (Continued from
December 16, 2013 Budget and Finance Committee Meeting)
Staff Recommendation: Review staff's response.
7. Review November 2013 Financial Statements and Investment Reports (Item 4.c.
in Board Binder)
Staff Recommendation: Review and recommend Board approval.
8. Announcements
9. Suggestions for future agenda items
10. Adjournment
* Attachment
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Central Contra Costa Sanitary District
December 16, 2013
TO: BUDGET AND FINANCE COMMITTEE
FROM: THEA VASSALLO, FINANCE MANAGER
VIA: ROGER BAILEY, GENERAL MANAGER
SUBJECT: EXPENDITURE FOLLOW -UP
At the December 2, 2013 Budget and Finance Committee meeting, staff was asked to
provide additional information on the furniture purchased as part of the capital project,
Seismic Improvements for Headquarters Office Building (HOB). Per discussion with Senior
Engineer Edgar Lopez and Capital Projects Division Manager Andrew Antkowiak, the HOB
Seismic project budget included $65,000 for cubicle replacement. Actual costs spent on
replacements included reconfiguring older work areas, improving work efficiency, and
Americans with Disabilities Act (ADA) improvements. Purchases are summarized as
follows:
Area
Department
Total ($)
Description
Cubicles - Originally Planned and Budgeted
in CIP
Replace and reconfigure cubicles
HOB 2 Engineering Support 46,800
HOB 3
Central Services
5,400
Reconfigure SOD area and lateral files
HOB 2
Admin Safety & Risk
600
Reconfigure cubicle
Total Spent
52,800
Cubicles -
0 &M
HOB 1
Environmental Services
16,800
Replace and reconfigure cubicles
HOB 3
Human Resources
4,700
Reconfigure staff cubicles to offices
HOB 1
Engineering Permits
2,700
Reconfigure newly open vault area
Total Spent
24,200
Install
Estimated
2,500
Basic furniture tasks, repairs and install
Total
79.500
Furniture
Estimated
20.000
Relocation of current staff to new
office space
The actual known expenditures for cubicle replacement to date related to the HOB Seismic
capital project is $79,500. It is projected that an additional $20,000 in furniture purchases will
be spent on current office needs.
Revised totals as of 12/30/13 are as follows:
Cubicles originally planned and budgeted in CIP — Project Budget $65,000:
Area
Department
Total ($)
Description
HOB 2
Engineering Support
47,267
Replace and reconfigure cubicles
HOB 3
Central Services
6,603
Reconfigure office and lateral files
HOB 2
Admin Safety/Risk
588
Relocate office
All
All
2,500
Misc. furniture work (fixes and punch list items)
HOB 3 Purchasing
Total Spent
56,958
Total spent out of project budget
Cubicles purchased in O &M:
Area Department Total ($) Description
HOB 1 Environmental Services 16,848 Replace and reconfigure cubicles
HOB 3 Human Resources 5,426 Reconfigure staff cubicles to offices
HOB 1 Engineering Permits 2,726 Reconfigure and replace/remove panels
Total Spent 25,000 Total spent to date out of O &M budgets
Cubicles and furniture planned out of CIP, O &M and contingency budget (estimates):
Area Department
Estimate ($)
Description
Budget
HOB 3 Central Services
30,000
Replace and reconfigure
Contingency
cubicles
HOB 3 Admin (Finance
9,000
New furniture for Admin
CIP
& Comm)
Managers
HOB 3 Purchasing
20,000
New furniture and replace and
O &M
reconfigure cubicles
Total Estimate
59,000