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HomeMy WebLinkAboutBOARD ACTION SUMMARY 12-19-13Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY 1 =W N; 11 Thursday December 19, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC JAMES A. NEJEDLY President DAVID R. YVILLIAMS President Pro Tem PA UL H. CA USEY MICHAEL R. McGILL TAD J. PILECKI PHONE: (925) 228 -9500 FLAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. December 19, 2013 Board Action Summary Page 2 1. ROLL CALL PRESENT: Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of November 21, 2013 Board meeting. b. Approve expenditures dated December 19, 2013. Reviewed by Budget and Finance Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. BIDS AND AWARDS a. Award a construction contract in the amount of $122,400 to B &M Builders, Inc., the lowest responsive and responsible bidder for providing nondestructive potholing of underground utilities services for a one -year period, with an optional extension for two additional one -year periods (for a total of $367,200 for three years), Contract 041008ENG; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to B &M Builders, Inc.; and authorized the General Manager to execute the contract documents subject to submittal requirements. December 19, 2013 Board Action Summary Page 3 6. REPORTS a. General Manager 1) Announcements The following written announcements were included with the agenda packet: a) Recent Staff Promotion — Gregory St. John promoted to Land Surveyor b) Action on District Annexation 168C — Alhambra Valley continued indefinitely The following additional announcements were made at the meeting: C) Revision to announcement in Item 6.a.1)b) above d) Recent Lateral Transfer - Associate Engineer Nathan Hodges transferred from Capital Projects Division to Environmental Services Division e) Recent Personnel Advancement — Nancy Parker advanced to Engineering Assistant II in the Environmental Services Division f) Pollution Prevention Signage to be placed at Household Hazardous Waste (HHW) facility BOARD ACTION: Received the announcements. b. Counsel for the District No reports. C. Secretary of the District No reports. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. December 19, 2013 Board Action Summary Page 4 Member Causey December 10, 2013 — Ad Hoc Committee re CoCo San Sustainable Farm — Member Causey (stipend) and Member Pilecki (stipend). Member McGill • December 5, 2013 — Contra Costa County Mayors Conference hosted by the City of Pittsburg (expenses). • December 9, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • December 16, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Pilecki • December 10, 2013 — Capital Projects Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). • December 17, 2013 — Capital Projects Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). BOARD ACTION: Received the reports. 2) Approve new Board Committee structure consolidating seven existing committees into the following four committees effective January 1, 2014 — President -Elect Williams: • Administration Committee (formerly Policy Development and Internal Operations, Human Resources, and Outreach Committees) • Finance Committee (formerly Budget and Finance Committee) • Engineering & Operations Committee (formerly Capital Projects Committee) • Real Estate, Environmental & Planning Committee (formerly Environmental Services and Enterprise Committees) BOARD ACTION: Approved the new four - Committee structure effective January 1, 2014. December 19, 2013 Board Action Summary Page 5 3) Receive and approve 2014 Board Committee and other assignments — President -Elect Williams. BOARD ACTION: Approved the Board Committee and other assignments for 2014, and added a new category under Representatives to Outside Agencies to indicate the District's representative to the National Association of Clean Water Agencies (NACWA) and appointed Member Causey as the 2014 representative. 4) Discuss frequency of holding Board Committee meetings in 2014 — President -Elect Williams. BOARD ACTION: Directed staff to schedule twice monthly meetings of the Finance Committee and regular monthly meetings of the Engineering & Operations Committee; Real Estate, Environmental & Planning Committee; and Administration Committee, with the understanding that meetings of any of the Committees may be cancelled or added as needed. 5) Discuss process for establishing Board Committee charters — President -Elect Williams. BOARD ACTION: Directed staff to draft Committee charters with a focus on policy level goals versus the means to achieve said goals, and bring the draft charters back to the full Board for review as soon as practicable. 6) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 7. CAPITAL IMPROVEMENT BUDGET PLANNING WORKSHOP a. Receive presentation and discuss development of draft Fiscal Year 2014 -15 Capital Improvement Budget (CIB) and 2014 Capital Improvement Plan (CIP) Reviewed by Capital Projects Committee. (30 minute staff presentation.) BOARD ACTION: Received presentation and discussed development of draft Fiscal Year 2014 -15 CIB and 2014 CIP. December 19, 2013 Board Action Summary Page 6 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 1►C7M 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 10. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced a closed session was needed for Items 11.a. -c. 11. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case — California River Watch C. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case — Bulldog Gas & Power BOARD ACTION: Held closed session. 12. REPORT OUT OF CLOSED SESSION No report. 13. ADJOURNMENT - at 5:45 p.m.