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HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 12-16-13Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94= SPECIAL MEETING OF THE CENTRAL CONTRA COSTA B04RD OFDZRECTORS: J.4.1IESA. _NEJEDLF SANITARY DISTRICT Prvs,aknr BUDGET AND FINANCE COMMITTEE D_�F7DR T7LLL �� President Pro Tem R4rZH.(' r -EF A C T 10 N SUMMARY IA'HAELR.:'AYTILL T.4DJ. PILD'h7 Chair McGill Member Pilecki (Alternate) Monday, December 16, 2013 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California PHOAE: (935) 338 -9500 E4-I: (935) 676 -7211 11,11 w. cent alst In. or g PRESENT: Chair Mike McGill, Member Tad Pilecki (Alternate), General Manager Roger Bailey, Finance Manager Thea Vassallo, Director of Operations Curt Swanson, Safety and Risk Management Administrator Shari Deutsch, Environmental Services Division Manager Danea Gemmell, Purchasing and Materials Services Manager Stephanie King (left after Item 4.), Secretary of the District Elaine Boehme (left after Item 3.), Senior Administrative Technician Christina Gee 1. Call Meeting to Order Chair McGill called the meeting to order at 3:05 p.m. 2. Public Comments None. 3. Discuss Finance Committee draft charter General Manager Roger Bailey noted that the Board has agendized a discussion for establishing Board Committee charters as a whole, at the behest of President -Elect Williams. Member Pilecki suggested minor changes to the draft charter included in the Committee agenda packet, such as adding the Governmental Accounting Standards Board (GASB) 45 Investment Fund and review of monthly Financial Statements and Investment Reports to the Committee's Scope. Chair McGill commented that, in general, the General Manager could assign topics to Budget and Finance Committee Action Summary December 16, 2013 Page 2 Committees, and, in drafting these charters, it is difficult to know in advance every topic that could come before the Committee. COMMITTEE ACTION: Provided input and deferred action until after the full Board's discussion regarding charters at the December 19, 2013 Board Meeting. 4. Review Expenditures (Item 3.b. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Old Business a. Review staff's response to the Committee's request for information regarding amount budgeted for furniture in conjunction with the Seismic Improvements for Headquarters Office Building (HOB), District Project 8226, including how much has been spent to date COMMITTEE ACTION: Continued item to the next meeting, for Member Nejedly to review the response. b. Review additional information requested regarding item from December 2, 2013 meeting to discuss draft Position Paper to adopt resolution and authorize a contribution supporting a Walnut Creek Watershed Council Staff stated that, while the contribution amount was within staff authority, the item was brought to the Committee and will be brought to the Board, since it is related to the potential litigation with California River Watch. Member Pilecki suggested that the matter be deferred by staff for Board consideration until the anticipated litigation is finished. COMMITTEE ACTION: Reviewed and recommended Board adoption of the resolution and authorization of a contribution supporting a Walnut Creek Watershed Council, once the River Watch matter is settled. 6. Review draft letter from Board to District customers affected by errors in water usage data provided by East Bay Municipal Utility District (EBMUD) used in calculating Fiscal Year 2013 -14 commercial sewer service charges COMMITTEE ACTION: Reviewed draft letter and provided minor suggested revisions to staff. Budget and Finance Committee Action Summary December 16, 2013 Page 3 7. Risk Management a. Review Loss Control Report and discuss outstanding claims Safety and Risk Management Administrator Shari Deutsch stated that staff has sent Bulldog Gas and Power a letter of insufficiency regarding its filed claim, and the Board will be discussing the matter in closed session at Thursday's Board Meeting. Ms. Deutsch added that Ms. Tannaz Heaney litigation is scheduled for mediation in March 2014. COMMITTEE ACTION: Reviewed the report. 8. Announcements Ms. Deutsch announced that a new claim from Patrick and Joyce Oshita was received on December 13, 2013, which will appear on the next Loss Control Report to be presented to the Committee. She also announced that an overflow occurred on Saturday, December 14, 2013. Finance Manager Thea Vassallo stated that Human Resources Manager Teji O'Malley has expressed interest in hiring a consultant to compare defined benefits and defined contributions. District staff has contacted Bartel and Associates. Ms. Vassallo also announced that the draft Overhead Report was received last week, and staff was moving forward with producing the report. 9. Suggestions for future agenda items None. 10. Adjournment —at 3:51 p.m.