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HomeMy WebLinkAbout6.d.1) Action Summary for December 9, 2013 Enterprise Committee meetingFollowing is the Action Summary for the Enterprise Committee Meeting held December 9, 2013 Central SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ENTERPRISE COMMITTEE ACTION SUMMARY Chair McGill Member Nejedly Monday, December 9, 2013 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California (o.d.k ) Sanitary District BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tent PAUL H. CAUSEY MICHAEL R. MCGILL TAD J. PILECKI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org PRESENT: Chair Mike McGill, Member Jim Nejedly, General Manager Roger Bailey, Director of Operations Curt Swanson, Environmental Services Division Manager Danea Gemmell, Provisional Senior Right -of -Way Agent Lisa Hiddleson, Associate Engineer Nate Hodges, Assistant Engineer Melody LaBella, Secretary of the District Elaine Boehme (left after Item 3.), Senior Administrative Technician Christina Gee 1. Call Meeting to Order Chair McGill called the meeting to order at 3:09 p.m. 2. Public Comments None. 3. Discuss Environmental & Planning Committee draft charter Secretary of the District Elaine Boehme stated that the charter process began in 2007 as a rough starting point for Committee discussion. The proposed contents of the draft charter were pulled from various committees that existed before, and the final charter should reflect the division of scope among the committees in the new, consolidated four - committee structure that will take effect in 2014. The Committee commented that the name of the Committee should indicate the Committee's interests in real property and land planning matters, and that the goals should be to generate revenue, save money, consider the District's liabilities, and protect its assets. Enterprise Committee Action Summary December 9, 2013 Page 2 COMMITTEE ACTION: Renamed the Committee to "Real Estate, Environmental & Planning" and provided input on the goals in the charter. Directed staff to bring the charter back to the Committee for final review at a later date. 4. Review marketing and management plan for the District's warehouse bays at 4737 Imhoff Place and evaluate whether outside property management services are still appropriate Provisional Senior Right -of -Way Agent Lisa Hiddleson stated that staff has proposed that the Environmental Services Division Real Property group take over property management, leasing, and marketing on the bays and other District -owned properties. This work is currently being done by David Deutscher Co. In the proposed scenario, routine building maintenance would be handled by the District's Buildings and Grounds staff, and tasks beyond District's staff abilities would be completed by an on -call contractor selected by an RFQ/RFP. COMMITTEE ACTION: Concurred with staff's recommendation that the District's Buildings and Grounds staff handle routine building maintenance. Directed staff to continue using an outside property manager to market, negotiate and lease the properties, whether it be David Deutscher Co. or a different vendor. 5. Receive update on federal advocacy efforts to obtain grant funding for the Refinery Recycled Water Project, District Project 7300 Assistant Engineer Melody LaBella reported that the District's current objective is to get Section 219 of the environmental infrastructure program reauthorized and /or to amend the U.S. Corps of Engineers' basic authority to allow them to spend funds on environmental infrastructure projects, which would include the Refinery Recycled Water Project. About $7 million would be potentially available through the U.S. Corps of Engineers. The current contract with the lobbyist, Mr. Sante Esposito of Federal Advocates, Inc., expires on January 31, 2014. Chair McGill advised that staff look into possible funding opportunities through Cal Local Agency Formation Commission (LAFCO) and the U.S. Department of Agriculture (USDA). COMMITTEE ACTION: Received the update and directed staff to continue its federal advocacy efforts. A proposed amendment extending Mr. Esposito's contract through Federal Advocates, Inc. will be brought to the Board as needed for approval at a later date. 6. Receive update on Bay Area Integrated Regional Water Management Plan (IRWMP) Ms. LaBella recommended that at least part of the Refinery Recycled Water Project be enrolled for state funding through the Integrated Regional Water Management (IRWM) Enterprise Committee Action Summary December 9, 2013 Page 3 Act. General Manager Roger Bailey noted that the District may pursue a grant by itself with the hope that, if Contra Costa Water District (CCWD) were to apply as well, the two applications could be merged into one. Director of Operations Curt Swanson noted that, under the grant funding, construction would need to begin by 2017. Chair McGill requested that staff prepare an application for the District and attempt to obtain a support letter from CCWD. COMMITTEE ACTION: Received the update and concurred with staff's plan to apply for funding with regard to the Refinery Recycled Water Project. 7. Announcements Environmental Services Division Manager Danea Gemmell announced that, prior to a recent rainstorm, a cover crop was planted on the Kiewit property for erosion control. Ms. Gemmell also announced that County Quarry recently invited her to discuss expanding their operations, with an objective to split their concrete plant and asphalt plant. 8. Suggestions for future agenda items Chair McGill requested an update on nutrients. Ms. Gemmell noted that the Board is scheduled to receive an update on cutting -edge nutrient removal technologies and conventional long -term nutrient removal facilities, as well as accept the 2013 National Pollutant Discharge Elimination System (NPDES) Report in February 2014. 9. Adjournment - at 3:50 p.m.