HomeMy WebLinkAbout05.a. Award contract to B&M Builders, Inc. for nondestructive potholing of underground utilities•SQ .
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 19, 2013
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH B & M BUILDERS, INC. FOR PROVIDING
NONDESTRUCTIVE POTHOLING OF UNDERGROUND UTILITIES, DISTRICT
PROJECT 041008ENG
Submitted By. Initiating Dept. /Div.:
Nancy Molina, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
A. Antkowiak — Capital Projects Division Manager
S. Mestetsk Senior Engineer Roger S. Baffle
Y — 9 General Manager
ISSUE: On December 4, 2013, three (3) sealed bids were received and opened for the
Nondestructive Potholing of Underground Utilities, District Project 041008ENG. The
Board of Directors must award the contract or reject bids within 50 days of the bid
opening. Authorize the General Manager to execute the contract documents subject to
SUBMITTAL requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA), award a construction contract to B & M Builders,
Inc.; authorize the General Manager to execute the Contract Documents subject to
favorable review of insurance certificates, bond submittals, appropriate Contractor
license, and any other required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $122,400 per year, or $367,200 for three years.
ALTERNATIVES /CONSIDERATIONS: Reject all bids and rebid the project, or
continue issuing individual contracts each time nondestructive potholing of underground
utilities is needed, which is not efficient, therefore, is not recommended.
BACKGROUND: The Capital Projects Division performs approximately 200 potholes
each year as part of the design of collection system projects. The purpose of potholing
is to expose underground utilities along the proposed sewer alignments at points of
potential conflicts. The results are used to evaluate alternatives during design and to
minimize change orders during construction.
Staff has found that bidding the nondestructive potholing services on a periodic basis
results in a lower overall cost and a significant reduction in paperwork associated with
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POSITION PAPER
Board Meeting Date: December 19, 2013
subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH B & M BUILDERS, INC. FOR PROVIDING
NONDESTRUCTIVE POTHOLING OF UNDERGROUND UTILITIES, DISTRICT
PROJECT 041008ENG
negotiating and issuing separate contracts. The purpose of the bid request is to
establish a unit cost for each portion of the work for certain potential projects, while
obtaining the lowest overall cost for the District.
District staff prepared the bid documents for the work. The Engineer's estimate for work
of the Nondestructive Potholing of Underground Utilities, Bid Request 041008ENG, is
$130,000 per year, with an optional extension for two additional one -year periods, for a
total of up to $390,000. This project was advertised on November 8 and 13, 2013.
Three (3) sealed bids ranging from $122,400 to $128,700 were received and publicly
opened on December 4, 2013.
The Engineering staff conducted a technical and commercial review of the bids and
determined that B & M Builders, Inc. is the lowest responsive bidder. The initial contract
amount will be $122,400. District staff may exercise options for additional one -year
periods (up to two) at the bid prices, provided that the initial work is successful and the
prices are still favorable to the District. A summary of bids received is shown in
Attachment 1.
Staff has concluded that this Contract is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15262 since it will provide
information for design of sewer improvements and will not have a legally binding effect
on later activities. The Board of Directors' approval of this award of Contract will
constitute an independent finding that the Contract is exempt from CEQA.
RECOMMENDED BOARD ACTION: Staff recommends the following:
Find that the project is exempt from CEQA,
2. Award a contract in the amount of $122,400 to B & M Builders, Inc., the lowest
responsive bidder, for providing nondestructive potholing of underground utilities
services for a one -year period, with an optional extension for two additional
one -year periods, and
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
Attached Supportinq Document.,
1. Summary of Bids
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ATTACHMENT 1
NONDESTRUCTIVE POTHOLING OF UNDERGROUND UTILITIES
DISTRICT PROJECT 041008ENG
SUMMARY OF BIDS
PROJECT NO.: 041008ENG
DATE: DECEMBER 4, 2013
PROJECT NAME: NONDESTRUCTIVE POTHOLING OF UNDERGROUND UTILITIES
PROJECT LOCATION: VARIOUS LOCATIONS IN CONTRA COSTA COUNTY
NO. OF ADDENDA: 0
ENGINEER'S ESTIMATE: $130,000/YEAR
NO.
BIDDER
BID PRICE
1
B & M Builders, Inc.
$122,400
Rancho Cordova, CA 95670
2
Exaro Technologies, Inc.
$128,288
Burlingame, CA 94010
3
Caggiano General Engineering, Inc.
$128,700
El Dorado Hills, CA 95762
BIDS OPENED BY /s/ Elaine Boehme, CMC DATE: December 4, 2013
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