The URL can be used to link to this page

Home My WebLink About00. BOARD AGENDA 12-19-13Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday December 19, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem PAUL H CAUSEY MICHAEL R. McGILL TAD J. PILECKI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. WRecycled Paper December 19, 2013 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of November 21, 2013 Board meeting. b. Approve expenditures dated December 19, 2013. Reviewed by Budget and Finance Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. BIDS AND AWARDS a. Award a construction contract in the amount of $122,400 to B &M Builders, Inc., the lowest responsive and responsible bidder for providing nondestructive potholing of underground utilities services for a one -year period, with an optional extension for two additional one -year periods (for a total of $367,200 for three years), Contract 041008ENG; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to B &M Builders, Inc.; and authorize the General Manager to execute the contract documents subject to submittal requirements. 6. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District December 19, 2013 Board Agenda Page 3 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey Member Williams Member McGill December 5, 2013 — Contra Costa County Mayors Conference hosted by the City of Pittsburg (expenses). • December 9, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). (See Action Summary in packet.) • December 16, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). (Action Summary will be distributed at Board meeting.) Member Pilecki • December 10, 2013 — Capital Projects Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (See Action Summary in packet.) • December 17, 2013 — Capital Projects Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (Action Summary will be distributed at Board meeting.) President Neiedly Staff Recommendation: Receive the reports. 2) Approve new Board Committee structure consolidating seven existing committees into the following four committees effective January 1, 2014 — President -Elect Williams: • Administration Committee (formerly Policy Development and Internal Operations, Human Resources, and Outreach Committees) December 19, 2013 Board Agenda Page 4 • Finance Committee (formerly Budget and Finance Committee) • Engineering & Operations Committee (formerly Capital Projects Committee) • Real Estate, Environmental & Planning Committee (formerly Environmental Services and Enterprise Committees) Staff Recommendation (Motion Required): Approve the new four - Committee structure effective January 1, 2014. 3) Receive and approve 2014 Board Committee and other assignments — President -Elect Williams. Staff Recommendation (Motion Required): Approve the Board Committee and other assignments for 2014. 4) Discuss frequency of holding Board Committee meetings in 2014 — President -Elect Williams. Staff Recommendation: Provide input to staff. 5) Discuss process for establishing Board Committee charters — President -Elect Williams. Staff Recommendation: Provide input to staff. 6) Announcements Staff Recommendation: Receive the announcements. 7. CAPITAL IMPROVEMENT BUDGET PLANNING WORKSHOP a. Receive presentation and discuss development of draft Fiscal Year 2014 -15 Capital Improvement Budget (CIB) and 2014 Capital Improvement Plan (CIP) Reviewed by Capital Projects Committee. (30 minute staff presentation.) Staff Recommendation (Motion Required): Receive presentation and discuss development of draft Fiscal Year 2014 -15 CIB and 2014 CIP. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) December 19, 2013 Board Agenda Page 5 11. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case — California River Watch C. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case — Bulldog Gas & Power 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT December 19, 2013 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION DECEMBER 20't20'13 Monday Budget and Finance Committee Meeting Third Floor Executive Conference December 16 McGill, Nejedly Room 3:00 p.m. 5019 Imhoff Place, Martinez Tuesday Capital Projects Committee Meeting Second Floor Executive Conference December 17 Pilecki, Causey Room 2:00 p.m. 5019 Imhoff Place, Martinez Thursday Board Meeting Board Room December 19 Board of Directors 2:00 p.m. JANUARY 2014 Monday Finance Committee Meeting Third Floor Executive Conference January 6 Room 3:00 p.m. 5019 Imhoff Place, Martinez Thursday Special Board Meeting Board Room January 9 Board of Directors 2:00 p.m. January 15 -17 California Association of Sanitation Agencies (CASA) Indian Wells Mid -Year Conference Pilecki, Williams Tuesday Finance Committee Meeting Third Floor Executive Conference January 21 Room 3:00 p.m. 5019 Imhoff Place, Martinez Thursday Special Board Meeting Board Room January 23 Board of Directors 2.00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 27 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. FEBRUARY 2014 Monday Finance Committee Meeting Third Floor Executive Conference February 3 Room 3:00 p.m. 5019 Imhoff Place, Martinez Thursday Board Meeting Board Room February 6 Board of Directors 2:00 p.m. February 2 -5 National Association of Clean Water Agencies Santa Fe, New Mexico (NACWA) Winter Conference Williams Tuesday Finance Committee Meeting Third Floor Executive Conference February 18 Room 3:00 p.m. 5019 Imhoff Place, Martinez Thursday Board Meeting Board Room February 20 Board of Directors 2:00 p.m. February 24 -25 California Association of Sanitation Agencies (CASA) Washington, D.C. Legislative Conference Causey, Williams Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 12113113