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HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 12-02-13BUDGET AND FINANCE COMMITTEE SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE A C T I O N S U M M A R Y Chair McGill Member Nejedly Monday, December 2, 2013 3:00 p.m. Middle Conference Room 1470 Enea Circle, Second Floor Concord, California PRESENT: Chair Mike McGill, Member Jim Nejedly, General Manager Roger Bailey, Finance Manager Thea Vassallo, Director of Operations Curt Swanson, Safety and Risk Management Administrator Shari Deutsch (left after Item 3.), Secretary of the District Elaine Boehme 1. Call Meeting to Order Chair McGill called the meeting to order at 3 p.m. 2. Public Comments None. 3. Old Business a. Review staff’s responses to the Committee’s request for information regarding the following expenditures at the previous meeting: Check /Date Amount Vendor Information Requested (Responses were included in the Agenda Packet as Attachment 3.a.) 197231 10/10/13 $6,454.13 Dept. of Toxic Substances What is a “Terradex alert”? (referenced in staff’s response in the 11/18/13 agenda packet) 197494 10/31/13 $13.17 Contra Costa Mosquito & Vector Control Given the small amount invoiced, is there a way the District can pre-pay a larger amount, or be billed less frequently and in larger amounts? BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem PAUL H. CAUSEY MICHAEL R. MCGILL TAD J. PILECKI PHONE: (925) 228-9500 FAX: (925) 676-7211 www.centralsan.org Budget and Finance Committee Action Summary December 2, 2013 Page 2 Check /Date Amount Vendor Information Requested (Responses were included in the Agenda Packet as Attachment 3.a.) 197495 10/31/13 $19.71 Cresco Equipment Rental Are there alternate sources for propane, such as Suburban Propane, and is staff able to buy in bulk for less frequent purchases? COMMITTEE ACTION: Reviewed staff’s responses. 4. Review proposed Board Member conference attendance for 2014 (Item 3.e. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Risk Management a. Review Loss Control Report and discuss outstanding claims COMMITTEE ACTION: Reviewed the report. b. Discuss new claims 1) Bulldog Gas and Power, LLC, 890 Waterbird Way, Martinez 2) Mr. Tom Loukos, 267 Fairway Drive, Danville COMMITTEE ACTION: Reviewed new claims. 6. Review October 2013 Financial Statements and Investment Reports (Item 3.c. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. 7. Review Expenditures (Item 3.b. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. Requested information regarding amount budgeted for furniture, including how much has been spent to date. 8. Review and discuss draft Position Paper to adopt resolution and authorize a contribution supporting a Walnut Creek Watershed Council Director of Operations Curt Swanson presented information contained in the draft Position Paper. Budget and Finance Committee Action Summary December 2, 2013 Page 3 Member Nejedly requested information regarding which other agencies are participating in the Watershed Council and how much they have contributed. COMMITTEE ACTION: Reviewed and requested more information to be brought back to the Committee at a future meeting. 9. Announcements General Manager Roger Bailey announced that a recent billing glitch caused by incorrect data supplied by EBMUD is being resolved. Sixty-eight commercial accounts were mistakenly overbilled, and these are being adjusted accordingly. Finance Manager Thea Vassallo announced that the review of the District’s administrative overhead is proceeding. 10. Suggestions for future agenda items None. 11. Adjournment – at 3:45 p.m. Budget and Finance Committee Action Summary December 2 , 2013 Page 2 Check / Date Amount Vendor Information Requested (Responses were included in the Agenda Packet as Attachment 3.a.) 197495 10/31/13 $19.71 Cresco Equipment Rental Are there alternate sources for propane, such as Suburban Propane, and is staff able to buy in bulk for less frequent purchases? COMMI TTEE ACTION: Review ed staff’s responses. 4. Review pr oposed Board Member conference attendance for 2014 (Item 3.e. in Board Binder) COMMI TTEE ACTION: Review ed and recommend ed Board approval. 5. Risk Management a. Review Loss Control Report and discuss outstanding claims COMMI TTEE ACTION: Review ed the report . b. Discuss new claims 1) Bulldog Gas and Power , LLC , 890 Waterbird Way, Martinez 2) Mr. Tom Loukos , 267 Fairway Drive, Danville COMMI TTEE ACTION: Reviewed new claim s . 6 . Review October 2013 Financial Statements and Investment Reports (Item 3.c. in Board Binder) COMMI TTEE ACTION: Review ed and recommend ed Board approval. 7 . Review Expenditures (Item 3.b. in Board Binder) COMMI TTEE ACTION: Review ed and recommend ed Board approval. Requested information regarding amount budgeted for fur niture, including how much has been spent to date. 8 . Review and discuss draft Position Paper to adopt resolution and authorize a contribution supporting a Walnut Creek Watershed Council Direc tor of Operations Curt Swanson presented information containe d in the draft Position Paper. Budget and Finance Committee Action Summary December 2 , 2013 Page 3 Member Nejedly requested information regarding which other agencies are participating in the Watershed Council and how much they have contributed. COMMI TTEE ACTION: Review ed and re quested more information to be brought back to the Committee at a future meeting. 9. Announcements General Manager Roger Bailey announced that a recent billing glitch caused by incorrect data supplied by EBMUD is being resolved. Sixty -eight commercial accounts were mistakenly overbilled, a nd these are being adjusted accordingly. Finance Manager Thea Vassallo announced that the review of the District’s administrative overhead is proceeding. 10 . Suggestions for future agenda items None. 11 . Adjournment – at 3:45 p.m.