HomeMy WebLinkAbout03.e. Approve proposed Board Member conference attendance for 2014.Central Contra Costa Sanitary District. ,
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 5, 2013
Subject: APPROVE PROPOSED BOARD MEMBER CONFERENCE
ATTENDANCE FOR 2014
Submitted By. Initiating Dept. /Div.:
Elaine R. Boehme Administration
Secretary of the District
J4
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
R. Bailey
General Manager
ISSUE: In accordance with the District's Travel Policy, the Board must approve Board
Members' proposed attendance at conferences in advance for each year.
RECOMMENDATION: Approve proposed conference attendance for Board Members
for calendar year 2014 as shown on Attachment A.
FINANCIAL IMPACTS: The amount of $2,000 per projected conference attendance is
included in this fiscal year's budget. This amount has been based on prior year's
figures and attendance costs. Estimated amounts are included in the District budget.
ALTERNATIVES /CONSIDERATIONS: The Board may deny the approval of the
conference attendance.
BACKGROUND: At its meeting on November 20, 2008, the Board voted to amend the
District's Travel Policy to state that Board Member conference attendance will be
approved by the Board on a yearly basis in advance.
In the past, proposed conference attendance has been approved by the Board early in
the calendar year for the following fiscal year, to coincide with budget preparation. This
has proved problematic, as most organizations do not know that far in advance when or
where their conferences will be held. Conferences are often advertised on the various
websites in October or November of the previous year for the coming year. The
process has been changed to coincide with the practice of the agencies that are hosting
the conferences. Board Members are now asked to indicate their tentative conference
attendance for the next calendar year.
In the event that a Board Member wishes to attend a conference other than as shown
on Attachment A, separate Board approval will be required. The conference
attendance being approved today is only for planning purposes and does not represent
a commitment that a Board Member will attend.
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POSITION PAPER
Board Meeting Date: December 5, 2013
Subject. APPROVE PROPOSED BOARD MEMBER CONFERENCE ATTENDANCE
FOR 2014
RECOMMENDED BOARD ACTION: Approve proposed conference attendance for
Board Members for 2014 as shown on Attachment A (for purposes of this action,
attendance listed as "Maybe" will be considered approved by the Board).
Attached Supportinq Document:
Attachment A — 2014 Board Member Conference Attendance (January 1- December 31, 2014)
N: I4DMINSUPIADMIMDIST- SECIBOARDICONFERENCESI20141PP -Board Member Conferences 2014.doc
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ATTACHMENT A
Central Contra Costa Sanitary District
2014 BOARD MEMBER CONFERENCE ATTENDANCE
January 1 - December 31, 2014
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N :• ADMINSUPIADMINIDIST- SECIBOARDICONFERENCESI201412014 MASTER LIST - ATT. A to PP (Chart
Forma t). doc
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BOARD MEMBERS
Conference
Organization
Causey
McGill
Nejedly
Pilecki
Williams
-
CASA
%o
Maybe
No
'des
Yes
JANUARY 15 -17
Mid -Year Conference
Indian Wells, CA
Renaissance Esmeralda Hotel
FEBRUARY 2 -5
Winter Conference
NACWA
Maybe
Maybe
No
No
Yes
Santa Fe, NM
LaFonda on the Plaza Hotel
FEBRUARY 24 -26
CASA
Yes
Maybe
No
No
Yes
Legislative Conference
Washington, DC
Mayflower Renaissance Hotel
APRIL 4 -9
NACWA
Maybe
Maybe
No
No
No
National Environmental
Policy Forum
Washington, DC
Capital Hilton
APRIL 28 -29
CASA
No
Maybe
No
No
No
Legislative and Public Policy
Forum
Sacramento, CA
Sheraton Grand Hotel
APRIL 29 -MAY 2
CWEA
Nc
No
No
No
No
Annual Conference
Santa Clara. CA
Hyatt Hotel
JULY 13 -16
NACWA
Maybe
Yes
No
No
Yes
Summer Conference
Portland, OR
The Nines
AUGUST 20 -23
CASA
Yes
No
Yes
Yes
Annual Conference
Monterey, CA
Monterey Marriott
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N :• ADMINSUPIADMINIDIST- SECIBOARDICONFERENCESI201412014 MASTER LIST - ATT. A to PP (Chart
Forma t). doc
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ATTACHMENT A
Central Contra Costa Sanitary District
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N: IADMI NSUPI4DMINIDIST- SECIBOARDICONFERENCES1201412014 MASTER LIST - ATT. A to PP (Chart
Format).doc
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BOARD MEMBERS
Conference
Organization
Causey
McGill
Neiedly
Pilecki
Williams
SEPT. 27- OCTOBER 1
WEFTEC
No
No
No
No
Yes
Annual Conference
New Orleans
SEPT. 29- OCTOBER 2
CSDA
No
Yes
No
No
No
Annual Conference
Palm Springs, CA
Palm Springs Renaissance Hotel
NOVEMBER 17 -21
CALPELRA
No
Maybe
No
Maybe
No
Monterey, CA
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N: IADMI NSUPI4DMINIDIST- SECIBOARDICONFERENCES1201412014 MASTER LIST - ATT. A to PP (Chart
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