HomeMy WebLinkAbout00. BOARD AGENDA 12-05-13Jl Central Contra Costa Sanitary District
BOARD MEETING
AGENDA
Board Room
Thursday
December 5, 2013
2:00 p.m.
INFORMATION FOR THE PUBLIC
BOARD OF DIRECTORS:
JAMES A. NEJEDLY
President
DAVID R. 97LLIAMS
President Pro Tem
PAUL H CAUSEY
MICHAEL R. McGILL
TAD J. PILECKI
PHONE: (925) 228 -9500
FAX.- (925) 676 -7211
www.centralsan.org
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place,
Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting, information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including
those with disabilities. If you are disabled and require special accommodations to participate, please contact the
Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
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December 5, 2013 Board Agenda
Page 2
ROLL CALL
a. Pledge of Allegiance to the Flag.
b. Introduction
• Brad Leidecker, Associate Engineer, Capital Projects Division
• Jason DeGroot, Associate Engineer, Capital Projects Division
Staff Recommendation: Welcome new employees. President Nejedly
will present the District pin.
2. PUBLIC COMMENTS
3. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of Board meeting held November 7, 2013.
b. Approve expenditures dated December 5, 2013. Reviewed by Budget and
Finance Committee.
C. Receive October 2013 Financial Statements and Investment Reports.
Reviewed by Budget and Finance Committee.
d. Approve the Comprehensive Annual Financial Report (CAFR) as of June 30,
2013 for submission to the Government Finance Officers Association.
Approval recommended by Budget and Finance Committee.
e. Approve proposed Board Member conference attendance for 2014.
Reviewed by Budget and Finance Committee.
f. Adopt Resolution 2013 -040 accepting a grant of easement from Deborah L.
Kerlin, Trustee of the Deborah L. Kerlin Revocable Trust, for the property
located at 735 Glenside Drive in Lafayette (APN 236- 022 -010) (District
Project 5990 — Parcel 3); and authorizing staff to record the document with
the Contra Costa County Recorder.
4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
December 5, 2013 Board Agenda
Page 3
5. REPORTS
a. General Manager
1) Report on resolution of Fiscal Year 2013 -14 commercial sewer service
charges resulting from errors in water usage data provided by East
Bay Municipal Utility District (EBMUD). (5 minute staff presentation.)
Staff Recommendation: Receive the report.
2) Report on the District's current Cash Flow and Trends. (Update
on matter reviewed with Budget and Finance Committee on
September 30, 2013.) (5 minute staff presentation.)
Staff Recommendation: Receive the report.
3) Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
C. Secretary of the District
d. Board Members
1) Board Member reports on recent meetings or conferences for which
they received the stipend or for which the District paid their expenses;
and future meetings or conferences for which they will receive the
stipend or for which the District will pay their expenses.
Member Pilecki
Member Williams
Member Causey
• November 22, 2013 — East Bay Leadership Council Luncheon for
Congressman Eric Swalwell. Topic: Washington update (expenses).
Member McGill
• December 2, 2013 — Budget and Finance Committee meeting —
Member McGill (stipend) and President Nejedly (stipend). (Action
Summary will be distributed at Board meeting.)
December 5, 2013 Board Agenda
Page 4
President Neiedly
Staff Recommendation: Receive the reports.
2) Appoint President and President Pro Tern for one -year terms
commencing January 1, 2014. (No presentation is planned, staff will be
available to answer questions.)
Staff Recommendation (Motions Required):
a) Appoint a President for a one -year term commencing
January 1, 2014.
b) Appoint a President Pro Tern for a one -year term
commencing January 1, 2014.
3) Announcements
Staff Recommendation: Receive the announcements.
6. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
7. SUGGESTIONS FOR FUTURE AGENDA ITEMS
8. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7)
9. CLOSED SESSION
a. Conference with Legal Counsel - Anticipated Litigation - significant exposure
to litigation pursuant to Government Code Section 54956.9(b):
e One Potential Case — California River Watch
10. REPORT OUT OF CLOSED SESSION
11. ADJOURNMENT
December 5, 2013 Board Agenda
Page 5
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME
MEETING /ATTENDEES
LOCATION
DECEMBER 2013
Monday
Budget and Finance Committee Meeting
1470 Civic Court, Suite 200,
December 2
McGill, Nejedly
Concord
3:00 p.m.
Thursday
Board Meeting
Board Room
December 5
Board of Directors
2:00 p.m.
Monday
Enterprise Committee Meeting
Third Floor Executive Conference
December 9
McGill, Nejedly
Room
3 :00 p.m.
5019 Imhoff Place, Martinez
Tuesday
Capital Projects Committee Meeting
Multi- Purpose Room
December 10
Pilecki, Causey
5019 Imhoff Place, Martinez
2:00 p.m.
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference
December 16
McGill, Nejedly
Room
3:00 p.m.
5019 Imhoff Place, Martinez
Thursday
Board Meeting
Board Room
December 19
Board of Directors
2:00 p.m.
JANUARY 2014
Monday
Finance Committee Meeting
Third Floor Executive Conference
January 6
Room
3:00 p.m.
5019 Imhoff Place, Martinez
Thursday
Special Board Meeting
Board Room
January 9
Board of Directors
2:00 p.m.
January 15 -17
California Association of Sanitation Agencies (CASA)
Indian Wells
Mid -Year Conference
Pilecki, Williams
Tuesday
Finance Committee Meeting
Third Floor Executive Conference
January 21
Room
3:00 p.m.
5019 Imhoff Place, Martinez
Thursday
Special Board Meeting
Board Room
January 23
Board of Directors
2:00 p.m.
Monday
California Special Districts Association — Contra
Central Contra Costa Sanitary District
January 27
Costa Chapter Meeting (CCSDA)
Multi- Purpose Room
10:00 a.m.
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11127113