HomeMy WebLinkAbout00. BOARD AGENDA 12-05-13Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday December 5, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. 97LLIAMS President Pro Tem PAUL H CAUSEY MICHAEL R. McGILL TAD J. PILECKI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper December 5, 2013 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introduction • Brad Leidecker, Associate Engineer, Capital Projects Division • Jason DeGroot, Associate Engineer, Capital Projects Division Staff Recommendation: Welcome new employees. President Nejedly will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meeting held November 7, 2013. b. Approve expenditures dated December 5, 2013. Reviewed by Budget and Finance Committee. C. Receive October 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Approve the Comprehensive Annual Financial Report (CAFR) as of June 30, 2013 for submission to the Government Finance Officers Association. Approval recommended by Budget and Finance Committee. e. Approve proposed Board Member conference attendance for 2014. Reviewed by Budget and Finance Committee. f. Adopt Resolution 2013 -040 accepting a grant of easement from Deborah L. Kerlin, Trustee of the Deborah L. Kerlin Revocable Trust, for the property located at 735 Glenside Drive in Lafayette (APN 236- 022 -010) (District Project 5990 — Parcel 3); and authorizing staff to record the document with the Contra Costa County Recorder. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER December 5, 2013 Board Agenda Page 3 5. REPORTS a. General Manager 1) Report on resolution of Fiscal Year 2013 -14 commercial sewer service charges resulting from errors in water usage data provided by East Bay Municipal Utility District (EBMUD). (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Report on the District's current Cash Flow and Trends. (Update on matter reviewed with Budget and Finance Committee on September 30, 2013.) (5 minute staff presentation.) Staff Recommendation: Receive the report. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Pilecki Member Williams Member Causey • November 22, 2013 — East Bay Leadership Council Luncheon for Congressman Eric Swalwell. Topic: Washington update (expenses). Member McGill • December 2, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). (Action Summary will be distributed at Board meeting.) December 5, 2013 Board Agenda Page 4 President Neiedly Staff Recommendation: Receive the reports. 2) Appoint President and President Pro Tern for one -year terms commencing January 1, 2014. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motions Required): a) Appoint a President for a one -year term commencing January 1, 2014. b) Appoint a President Pro Tern for a one -year term commencing January 1, 2014. 3) Announcements Staff Recommendation: Receive the announcements. 6. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 7. SUGGESTIONS FOR FUTURE AGENDA ITEMS 8. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 9. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): e One Potential Case — California River Watch 10. REPORT OUT OF CLOSED SESSION 11. ADJOURNMENT December 5, 2013 Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION DECEMBER 2013 Monday Budget and Finance Committee Meeting 1470 Civic Court, Suite 200, December 2 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room December 5 Board of Directors 2:00 p.m. Monday Enterprise Committee Meeting Third Floor Executive Conference December 9 McGill, Nejedly Room 3 :00 p.m. 5019 Imhoff Place, Martinez Tuesday Capital Projects Committee Meeting Multi- Purpose Room December 10 Pilecki, Causey 5019 Imhoff Place, Martinez 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference December 16 McGill, Nejedly Room 3:00 p.m. 5019 Imhoff Place, Martinez Thursday Board Meeting Board Room December 19 Board of Directors 2:00 p.m. JANUARY 2014 Monday Finance Committee Meeting Third Floor Executive Conference January 6 Room 3:00 p.m. 5019 Imhoff Place, Martinez Thursday Special Board Meeting Board Room January 9 Board of Directors 2:00 p.m. January 15 -17 California Association of Sanitation Agencies (CASA) Indian Wells Mid -Year Conference Pilecki, Williams Tuesday Finance Committee Meeting Third Floor Executive Conference January 21 Room 3:00 p.m. 5019 Imhoff Place, Martinez Thursday Special Board Meeting Board Room January 23 Board of Directors 2:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 27 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11127113