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HomeMy WebLinkAboutBOARD ACTION SUMMARY 11-07-131), Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday November 7, 2013 2:00 p.m. 1. ROLL CALL PRESENT: Members: Causey, McGill, Pilecki, Williams ABSENT: Members: Nejedly a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS B0-4RD OFDIREC'TOKS J.4.1IES'A. _NEJEDLF President DAT7D R. IT=1.4.11S' PresicentPro Ten? R4rT H. ('4i'SEF IIC'HAEL R. -WcGILL TAD J. PILECB7 PHOAE: (925) 228 -9500 E_II: (925) 676 -7211 w ri r. centralsan. org Mr. Carter Stack requested on behalf of Mr. Caesar Rashoff that unpaid fees associated with Mr. Rashoff's property at 545 El Pintado in Danville on his property tax bill be spread over five years. The request will be considered by the Board at the November 21 Board meeting. 3. CONSENT CALENDAR a. Approve minutes of October 3, 2013 Board meeting. b. Approve expenditures dated November 7, 2013. Reviewed by Budget and Finance Committee. C. Receive September 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Approve the Statement of Investment Policy No. BP 005 for District assets and the Investment Guidelines Document for the Government Accounting Standards Board (GASB) 45 Trust. Reviewed by Budget and Finance Committee. November 7, 2013 Board Agenda Page 2 e. Accept the 2013 Wastewater Utility Service Capacity /Demand Report and adopt Resolution 2013 -036 updating the policy (adopted by Resolution 2006- 027 and updated by Resolution 2008 -114) regarding the provision of wastewater collection, treatment, and disposal services to residential developments with affordable housing units. Adopt Resolution 2013 -037 approving a grant of easement to Pacific Gas and Electric Company (PG &E) across the A -Line right of way south of Burnett Avenue in Concord (APN 126- 323 -018), District Job 1541, Parcel 7; and authorizing staff to record the document with the Contra Costa County Recorder. BOARD ACTION: Adopted the Consent Calendar, with the correction made to the October 3, 2013 minutes (Item 3.a.), which was distributed to the Board. Item 3.d. was considered separately but also adopted unanimously by the Board, who directed staff to prepare a report on options for Investment Officers other than the County Treasurer; investments with the potential to yield a greater return; and use of an outside investor, to be brought to the Board via the Budget and Finance Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. REPORTS a. General Manager 1) Update on next steps following Board Priorities Workshop held on October 22, 2013. BOARD ACTION: Received the update. 2) Announcements a) Public Bidding for Non - Destructive Potholing Contract, District Project 041008ENG b) Senior Engineer Sasha Mestetsky to attend the Underground Construction Technology (UCT) Conference in Houston, Texas — January 27 -31, 2014 C) Environmental Services Division Manager Danea Gemmell to attend the Water & Wastewater Leadership Center Class in Chapel Hill, North Carolina — March 9 -21, 2014 November 7, 2013 Board Agenda Page 3 d) Opacity Excursions on October 10, 2013 e) Auxiliary Fuel Flow Exceedance on October 11, 2013 f) State Water Resources Control Board (SWRCB) Water Permit Fee Increase BOARD ACTION: Received the announcements. b. Counsel for the District District Counsel Kent Alm announced that he would provide the Board a copy of the brief on the AB 197 litigation. Member Williams requested that the Board receive a briefing upon formation of an outcome regarding this bill. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meetings of the Capital Projects Committee on November 8, 2013 and Enterprise Committee on November 14, 2013. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; anc meetings or conferences for which the District paid their expenses. Member McGill • October 21, 2013 — Contra Costa Special Districts Association (CCSDA) Chapter Meeting (stipend). • October 28, 2013 — Business Meeting with General Manager Roger Bailey and the Mayor and City Manager of the City of Walnut Creek (stipend). • October 28, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • November 4, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). November 7, 2013 Board Agenda Page 4 Member Williams • November 5, 2013 — Human Resources Committee meeting — Member Williams (stipend) and Member Pilecki (stipend). BOARD ACTION: Received the reports. 2) Consider (1) forming an ad hoc committee to review the proposed terms of an agreement with CoCo San Sustainable Farm for lease of a portion of the District's Kiewit property in Martinez, and (2) appointing two Board Members to serve on the committee. BOARD ACTION: Formed an ad hoc committee for the purpose stated and appointed Member Causey and Member Pilecki to serve on the committee. 3) Announcements BOARD ACTION: Receive the announcements. 6. BUDGET AND FINANCE a. Consider recommendation of the District's Deferred Compensation Advisory Committee to consolidate management of the District's 457 and 401(a) Deferred Compensation Plan assets under one carrier, ICMA -RC; approve an Administrative Services Agreement between the District and ICMA -RC; and authorize staff to execute the appropriate documents. Reviewed by Budget and Finance Committee. BOARD ACTION: Consolidated management of the District's 457 and 401(a) Deferred Compensation Plan assets under one carrier, ICMA -RC; approved an Administrative Services Agreement between the District and ICMA -RC; and authorized staff to execute the appropriate documents, all subject to final review by the District's legal counsel. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 1► 11597101 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member McGill suggested that the Board may want to obtain more information and take a position regarding San Jose Mayor Chuck Reed's pension initiative to change a ruling of when certain benefits become vested. November 7, 2013 Board Agenda Page 5 Member McGill recalled that the Board previously voted to oppose State Water Bonds but, since the issue may re -arise in 2014, the Budget and Finance or Enterprise Committee may want to review it for the Board to possibly re- evaluate its position on the matter. Member Causey requested that the Board receive a report on the pros and cons of moving to a two -year budget process. He requested that the reserve policy and cash flow reports also return to the Board for further discussion. He suggested that the Board may want to consider adopting rates in January, to be effective July 1. Member McGill asked for a report regarding the Howard Jarvis Taxpayers Association's complaint about a water district's Proposition 218 notice. The court ruled in the district's favor, stating that it could not be rolled back because the district needed the funds to operate. 9. ADJOURNMENT - at 3:39 p.m.