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Home My WebLink About04.d. Adopt changes to Director of Administration job classificationCentral Contra Costa Sanitary District BOARD OF DIRECTORS / •� POSITION PAPER Board Meeting Date: November 21, 2013 subject: ADOPT REVISIONS TO THE DIRECTOR OF ADMINISTRATION JOB CLASSIFICATION Submitted By: Initiating Dept. /Div.: Roger S. Bailey Administration /Human Resources General Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: T. O'Malley — Human Resources Manager R. Bailey General Manager ISSUE: Board of Directors' approval is required when making revisions to job classifications. RECOMMENDATION: Adopt revisions to the Director of Administration job classification. FINANCIAL IMPACTS: There is no fiscal impact associated with this request. ALTERNATIVES /CONSIDERATIONS: Do not adopt the revisions to the job classification. If this action is not approved, the Director of Administration classification will not accurately reflect the essential functions and the minimum qualifications required for this classification. BACKGROUND: Staff has evaluated the Director of Administration job classification and determined that several changes are necessary in order to accurately reflect the minimum qualifications required for this classification and to update the essential functions as this job classification has not been reviewed or revised since 2003. Attached is the draft revised job classification. Any additions are denoted in blue and any deletions are denoted by , strikeouts. COMMITTEE RECOMMENDATION: This matter was reviewed by the Human Resources Committee at its November 5, 2013 meeting. The Committee recommends Board approval. Additionally, the District and the Management Group agree upon the changes to the Director of Administration job classification. RECOMMENDED BOARD ACTION: Adopt revisions to the Director of Administration job classification. Attached Supporting Document: 1. Revised Director of Administration Job Classification CENTRAL CONTRA COSTA SANITARY DISTRICT Effective: 11/21/13 11/21/03 Range: M -20 Respirator Class: 3 DIRECTOR OF ADMINISTRATION nFFINITION Direct, manage, and administer all activities within the Manage the-Administratiom,,-, Department which includes Finance, Human Resources, Information Technology, Purchasing and Materials Services, Safety and Risk Management and Communication Services of the Distrie4; assist the General Manager in the overall formulation and administration of District programs and activities in close cooperation with the Board of Directors; perform other related Gpec;i ' manageFial duties as assigned required. DISTINGUISHING CHARACTERISTICS This single position classification serves as a department head and acts as a key member of the District's executive team. It is distinguished from the General Manager in that the latter has overall responsibility for all District functions. SUPERVISION RECEIVED AND EXERCISED Receive general direction from the General Manager. Exercise direct and geRera supervision over division heads and indirect supervision over professional, and technical personnel in the Administrationve,, Department. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Plan, direct, and coordinate the activities of the Administration Department. Formulate and implement short -term objectives and long -term goals for the Department. Select, train, evaluate, and monitor the performance of Division personnel, directly or throuah subordinate staff. Advise the General Manager on all departmental- related matters, specifically those with significant policy, legal, regulatory, or political impact. Prepare and manage the preparation of complex administrative and financial reports CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Administration (Continued) and recommendations. Oversee the preparation of the department's annual budget and monitor the authorized expenditures of the department. Evaluate the effectiveness of established department -wide programs /services and develop and implement new programs as needed. Represent the District before local, state, and federal agencies, technical groups, community organizations, political bodies, committees, and the general public Monitor and analyze legislation and regulations that may impact departmental operations. Participate in various conferences /training in order to maintain awareness of new trends and developments with assigned areas of responsibility. Identify Division -wide training needs and develop training L plans. Review regulatory documents and legislation for potential District impact and recommend action. Participate in the development of District -wide goals and objectives. .. ... I M-M I I e ! INA-M.'.1 5.1 .. ■ Review regulatory documents and legislation for potential District impact and recommend action. Participate in the development of District -wide goals and objectives. .. ... I M-M I I e CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Administration (Continued) ■ .. T. =MNAMTSIMEMM Act on behalf of the General Manager as required. when desigRated KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of management and supervision. Principles and practices of municipal accounting, finance, budgeting, debt funding, and financial systems. Principles, methods, and trends of public sector Human Resources administration which includes labor /employee relations, benefits administration, and classification /compensation. Principles and practices of purchasing and contracts as related and applicable to a public agency. Principles, practices, and methods of safety, security, occupational health, and loss prevention programs. Local, state, and federal regulations related to assigned areas of responsibility. CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Administration (Continued) Principles, practices, methods, and techniques used in the operation, maintenance, and administration of computer operating systems and hardware applicable to that of a wastewater utility. MM _.. U WE Safety precautions as required by the District, including but not limited to, Cal /OSHA General Industry Safety Orders, District's Respiratory Protection Program, and District Safety Directives. Ability to: Plan, organize, and manage activities to accomplish the goals of the department. Develop and implement department -wide goals and objectives. Interpret applicable local, state, and federal laws as they relate to assigned areas of responsibility. Communicate effectively, both orally and in writing. Monitor the work and performance of subordinate staff. ... :. .. r ME MM _.. U WE Safety precautions as required by the District, including but not limited to, Cal /OSHA General Industry Safety Orders, District's Respiratory Protection Program, and District Safety Directives. Ability to: Plan, organize, and manage activities to accomplish the goals of the department. Develop and implement department -wide goals and objectives. Interpret applicable local, state, and federal laws as they relate to assigned areas of responsibility. Communicate effectively, both orally and in writing. Monitor the work and performance of subordinate staff. CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Administration (Continued) Establish and maintain effective working relationships with representatives from other local, state, and federal agencies, District staff, and the general public. Make effective written, graphic, and oral presentations of complex and highly technical information. Prepare clear and concise administrative and financial reports. Make organizationally sound recommendations based upon an analysis of complex information and data. Sit at desk and in meetings for long periods of time on a continuous basis. Intermittently twist to reach equipment surrounding desk, perform simple grasping and fine manipulation, use telephone, and write or use a keyboard to communicate through written means. r�ns♦.■:�rrr� CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Administration (Continued) Perform work independently and within an environment of competing priorities. MINIMUM QUALIFICATIONS Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience At least Ten years of progressively responsible professional administrative experience including at least six years public agency experience in a management capacity in fiscal and personnel /labor relations. Education Equivalent to a bachelor's degree from an accredited college or university, with major work in public or business administration, finance, industrial relations, or a related field. A master's degree in business or public administration or related field is desirable. ubstitution for Education Four years of additional qualifying experience as noted above may be substituted for the bachelor's degree. Licenses and Certificates: Possession of a valid California Driver's License. A valid out -of -state driver's license will be accepted during the application process. Must possess a valid California Driver's License within 90 days of appointment. 0