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Home My WebLink About00. 11-21-13 BOARD AGENDAJl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday November 21, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS. JAMES A. NEJEDLY President DAVID R WILLIAMS President Pro Tem PAUL H. CAUSEY MICHAEL R. McGILL TAD J. PILECKI PHONE: (925) 228 -9500 FAX- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper November 21, 2013 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Receive District Transparency Certificate of Excellence from the California Special Districts Association (CSDA) Leadership Foundation. Staff Recommendation: Stanley R. Caldwell, President of CSDA and Vice President of the Mountain View Sanitary District Board, will present the award to President Nejedly. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) October 17, 2013; and 2) October 22, 2013. b. Approve expenditures dated November 21, 2013. Reviewed by Budget and Finance Committee. C. Adopt Resolution 2013 -038 approving a quitclaim deed for an easement to Thomas and Heidi M. Spirgi across a portion of the property at 1671 St. Helena Drive in Danville (APN 218 - 361 -007), and authorizing staff to record the document with the Contra Costa County Recorder. d. Adopt changes to job classification of Director of Administration. Approval recommended by Human Resources Committee. e. Adopt changes to job classification of Director of Engineering. Approval recommended by Human Resources Committee. Adopt changes to job classification of Payroll Technician, retitle the Payroll Technician to Payroll Analyst, and revise the salary range from Salary Grade S60 ($5,438 - $6,576) to S67 ($6,423 - $7,777). Approval recommended by Human Resources Committee. November 21, 2013 Board Agenda Page 3 g. Authorize the General Manager to fill all management level positions and adopt revisions to all job classifications on an interim basis, pending District Code update, without the need for final Board approval. Approval recommended by Human Resources Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Update on Seismic Improvements for Headquarters Office Building (HOB), District Project 8226. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Williams Member Causey • November 12, 2013 — Ad Hoc Committee meeting re CoCo San Sustainable Farm — Member Causey (stipend) and Member Pilecki (stipend). Member McGill • November 7, 2013 — Contra Costa Mayors Conference hosted by the Town of Danville. Speaker: Tom Leatherman, Superintendent of East Bay National Parks regarding the status of four national parks in Contra Costa County (expenses). November 21, 2013 Board Agenda Page 4 • November 12, 2013 — Business Meeting with General Manager Roger Bailey and the Mayor and City Manager of the City of Pleasant Hill (stipend). • November 14, 2013 — Industrial Association of Contra Costa County (IACCC) Annual Supervisors Luncheon (expenses). • November 14, 2013 - Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). (See Action Summary in packet.) • November 15, 2013 — Contra Costa Economic Partnership Caldecott Opening Reception (expenses). • November 18, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). (Action Summary will be distributed at Board meeting.) • November 18 -22, 2013 — California Public Employers Labor Relations Association (CALPELRA) Conference in Monterey (expenses). Member Pilecki • November 7, 2013 — San Francisco Bay Section of the California Water Environment Association (CWEA) dinner meeting featuring speakers from the District's Collection System Operations (CSO) Department (expenses). • November 8, 2013 — Capital Projects Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (See Action Summary in packet.) President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. November 21, 2013 Board Agenda Page 5 7. ENGINEERING a. Consider requests by two property owners for installment payment plans for delinquent charges related to properties located at 700 Via Hermosa in Danville and 545 El Pintado in Danville, which the Board previously placed on the Fiscal Year (FY) 2013 -14 Contra Costa County property tax roll for collection. Denial of requests recommended by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): The Budget and Finance Committee and staff recommend denial of the requests. If the Board wishes to grant one or both of the requests, adopt Resolution 2013 -039 directing that delinquent charges be placed on the County tax roll for collection in five annual installments starting in FY 2013 -14. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 11. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT November 21, 2013 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/T► MEETING /ATTENDEES LOCATION NOVEMBER 2013 Monday Budget and Finance Committee Meeting Caucus Room November 18 McGill, Nejedly 5019 Imhoff Place, Martinez 3:00 p.m. November 19 -22 California Public Employers Labor Relations Monterey Association (CALPELRA) 2013 Annual Training Conference McGill Thursday Board Meeting Board Room November 21 Board of Directors 2:00 p.m. DECEMBER 2013 i Monday Budget and Finance Committee Meeting 1470 Civic Court, Suite 200, December 2 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room December 5 Board of Directors 2:00 p.m. Monday Enterprise Committee Meeting Executive Conference Room December 9 McGill, Nejedly 5019 Imhoff Place, Martinez 3:00 p.m. Tuesday Capital Projects Committee Meeting Multi- Purpose Room December 10 Pilecki, Causey 5019 Imhoff Place, Martinez 2:00 p.m. Monday Budget and Finance Committee Meeting Executive Conference Room December 16 McGill, Nejedly 5019 Imhoff Place, Martinez 3:00 p.m. Thursday Board Meeting Board Room December 19 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11/15/13