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Home My WebLink About00. BOARD AGENDA 11-07-13Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday November 7, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. 97LLLIMS President Pro Tem PAUL H. CAUSEY MICHAEL R MCGILL TAD J. PILECKI PHONE (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public _ has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper November 7, 2013 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of October 3, 2013 Board meeting. b. Approve expenditures dated November 7, 2013. Reviewed by Budget and Finance Committee. C. Receive September 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Approve the Statement of Investment Policy No. BP 005 for District assets and the Investment Guidelines Document for the Government Accounting Standards Board (GASB) 45 Trust. Reviewed by Budget and Finance Committee. e. Accept the 2013 Wastewater Utility Service Capacity /Demand Report and adopt Resolution 2013 -036 updating the policy (adopted by Resolution 2006- 027 and updated by Resolution 2008 -114) regarding the provision of wastewater collection, treatment, and disposal services to residential developments with affordable housing units. Adopt Resolution 2013 -037 approving a grant of easement to Pacific Gas and Electric Company (PG &E) across the A -Line right of way south of Burnett Avenue in Concord (APN 126- 323 -018), District Job 1541, Parcel 7; and authorizing staff to record the document with the Contra Costa County Recorder. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDE 5. REPORTS a. General Manager 1) Update on next steps following Board Priorities Workshop held on October 22, 2013. (5 minute presentation) Staff Recommendation: Receive the update. November 7, 2013 Board Agenda Page 3 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey Member Pilecki Member McGill • October 21, 2013 — Contra Costa Special Districts Association (CCSDA) Chapter Meeting (stipend). • October 28, 2013 — Business Meeting with General Manager Roger Bailey and the Mayor and City Manager of the City of Walnut Creek (stipend). • October 28, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • November 4, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Williams November 5, 2013 — Human Resources Committee meeting — Member Williams (stipend) and Member Pilecki (stipend). President Nejedly Staff Recommendation: Receive the reports. November 7, 2013 Board Agenda Page 4 2) Consider (1) forming an ad hoc committee to review the proposed terms of an agreement with CoCo San Sustainable Farm for lease of a portion of the District's Kiewit property in Martinez, and (2) appointing two Board Members to serve on the committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Form an ad hoc committee for the purpose stated and appoint two Board Members to serve on the committee. 3) Announcements Staff Recommendation: Receive the announcements. 6. BUDGET AND FINANCE a. Consider recommendation of the District's Deferred Compensation Advisory Committee to consolidate management of the District's 457 and 401(a) Deferred Compensation Plan assets under one carrier, ICMA -RC; approve an Administrative Services Agreement between the District and ICMA -RC; and authorize staff to execute the appropriate documents. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Consolidate management of the District's 457 and 401(a) Deferred Compensation Plan assets under one carrier, ICMA -RC; approve an Administrative Services Agreement between the District and ICMA -RC; and authorize staff to execute the appropriate documents. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. ADJOURNMENT November 7, 2013 Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION NOVEMBER 2013 Monday Budget and Finance Committee Meeting 1470 Civic Court, Suite 200, November 4 McGill, Nejedly Concord 3:00 p.m. Tuesday Human Resources Committee Meeting 1470 Civic Court, Suite 200, November 5 Williams, Pilecki Concord 3:00 p.m. Thursday Board Meeting Board Room November 7 Board of Directors 2:00 p.m. Friday Capital Projects Committee Meeting Collection System Operations (CSO) November 8 Pilecki, Causey Main Conference Room 8:30 a.m. Thursday Enterprise Committee Meeting 1470 Civic Court, Suite 200, November 14 McGill, Nejedly Concord 3:00 p.m. Monday Budget and Finance Committee Meeting 1470 Civic Court, Suite 200, November 18 McGill, Nejedly Concord 3:00 p.m. November 19 -22 California Public Employers Labor Relations Monterey Association (CALPELRA) 2013 Annual Training Conference McGill Thursday Board Meeting Board Room November 21 Board of Directors 2:00 p.m. DECEMBER 2013 Monday Budget and Finance Committee Meeting 1470 Civic Court, Suite 200, December 2 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room December 5 Board of Directors 2:00 p.m. Monday Enterprise Committee Meeting 1470 Civic Court, Suite 200, December 9 McGill, Nejedly Concord 3:00 p.m. Monday Budget and Finance Committee Meeting 1470 Civic Court, Suite 200, December 16 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room December 19 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11/1/13