Loading...
HomeMy WebLinkAboutBOARD MINUTES 09-19-13MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 19, 2013 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:02 p.m. on Thursday, September 19, 2013. President Nejedly called the meeting to order and requested that the Secretary Pro Tern call roll. 1. ROLL CALL PRESENT: Members: Causey, McGill, Pilecki, Nejedly ABSENT: Members: Williams a. PLEDGE OF ALLEGIANCE TO THE FLAG The Board and staff joined in the Pledge of Allegiance. 2. PUBLIC COMMENTS There were no public comments. 3. POLLUTION PREVENTION a. ADOPT RESOLUTION 2013 -033 ENCOURAGING AND PROMOTING POLLUTION PREVENTION AND DECLARING SEPTEMBER 16-22,2013 AS POLLUTION PREVENTION WEEK Assistant Engineer Melody LaBella stated that Pollution Prevention (P2) Week, which is typically the third week in September, was instituted in California in 1993 and is now a nationally- recognized event for P2 awareness. This year, the District honors its twenty -first annual P2 awardees and adopts its twenty -first annual P2 Week resolution. Ms. LaBella highlighted the District's partnerships with the Household Hazardous Waste Collection Facility (HHWCF), Contra Costa Green Business Program, Contra Costa Clean Water Program, and Pharmaceutical Disposal Program. She noted that the District's education and outreach programs reach over 4,000 students per year and described the regional "Wipes Clog Pipes" campaign, launched by The Bay Area Pollution Prevention Group (BAPPG). She also noted that social media has proven to be a very cost - effective means of outreach. Book 62 — Page 297 0 a. R1 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of September 19, 2013 It was moved by Member McGill and seconded by Member Causey to adopt Resolution 2013 -033 declaring September 16 -22, 2013 as Pollution Prevention Week. Motion passed by the following vote of the Board: AYES: Members: Causey, McGill, Pilecki, Nejedly NOES: Members: None ABSENT: Members: Williams PRESENT 2013 POLLUTION PREVENTION AWARDS At its August 30, 2013 meeting, the Environmental Services Committee recommended award of the P2 awards to all nominees put forth by staff. Senior Environmental Compliance Inspector Colleen Henry stated that the District's Source Control Department identified three businesses that have gone above and beyond to minimize waste, reduce pollution, protect the sanitary sewer and storm water systems, recycle, and provide education to their employees and the public. Following Ms. Henry's description of the merits of each awardee, President Nejedly presented the 2013 Pollution Prevention Awards to Dr. John Nakhla and Dr. Linda Nakhla of San Ramon Dental Arts, Ms. Maria Gastelumendi of The Rising Loafer Cafe and Bakery in Lafayette, and Dr. George Wong and Ms. Lefty Salazar of the Dental Office of Drs. George Wong and Grace Wu in San Ramon. 4. CONSENT CALENDAR Approve minutes of August 15, 2013 Board meeting. Approve expenditures dated September 19, 2013. Reviewed by Budget and Finance Committee. C. Adopt Resolution 2013 -034 accepting four grants of easement from property owners as part of the Lafayette Sewer Renovations Project, Phase 8 (District Project 8404 — Parcels 1 -3 and 5), each of whom is listed in Exhibit "A" to the resolution; authorizing the execution of three quitclaim deeds for existing sewer easements to the property owners within the S. Peardale Drive neighborhood in the City of Lafayette as listed on Exhibit "B" to the resolution; and authorizing staff to record the documents with the Contra Costa County Recorder. d. Confirm publication of summary of uncodified District Ordinance No. 279 establishing reimbursement fees for the properties which could directly connect to Job 6523, St. Mary's Road Contractual Assessment District (CAD) No. 2011 -1 in Lafayette. Book 62 — Page 298 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of September 19, 2013 It was moved by Member Causey and seconded by Member McGill to adopt the Consent Calendar as recommended. Motion passed by the following vote of the Board: AYES: Members: Causey, McGill, Pilecki, Nejedly NOES: Members: None ABSENT: Members: Williams 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. REPORTS a. General Manager 1) Report on Greenhouse Gas (GHG) Compliance Provisional Associate Engineer Rita Cheng described the California Greenhouse Gas (GHG) Mandatory Reporting Program as well as the Cap and Trade Program and their impacts on the Treatment Plant operation. In differentiating biogenic and anthropogenic emissions, she noted that biogenic emissions are not counted in California's Cap and Trade Program. Therefore, the District should maximize its landfill gas usage to reduce overall anthropogenic emissions to avoid compliance obligation under the Cap and Trade Program. If the compliance threshold of 25,000 metric tons (MT) CO2 equivalent (CO2e) per year is exceeded, the District would be required to purchase allowances for up to four consecutive years, currently at $12 /MT but projected to be $40 -50 /MT in 2020. Annual GHG reports are submitted electronically through California Electronic Greenhouse Gas Reporting Tool (Cal e -GGRT) and the District is subject to annual third -party verification through a California Air Resources Board (CARB) accredited verifier. Currently, the District is not subject to federal reporting because the reporting threshold is not triggered. Ms. Cheng outlined the District's GHG management strategy: to actively manage natural gas consumption to reduce overall anthropogenic emissions, minimize Pacific Gas and Electric (PG &E) demand charges, conduct weekly analyses of year -to -date GHG totals, make projections for remaining 2013 levels; and implement necessary operational changes to meet the internal target of 24,200 MT of CO2e. If necessary, staff will extend the planned shutdown time of the cogeneration system to further reduce natural gas. Ms. Cheng noted that the August 2013 landfill gas outage presented a challenge, but staff has since recently lowered the dissolved oxygen set points in aeration tanks and final effluent channel and switched to the more efficient Turbine 2 for process optimization. Book 62 — Page 299 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of September 19, 2013 2) Update on Diablo Country Club satellite recycled water plant Assistant Engineer Melody LaBella introduced members of the public who were in the audience: Mr. Tom Terrill, member of the Diablo Country Club in charge of the Committee that considers environmental issues and savings, and Mr. Jim Brezack, of Brezack and Associates, the firm that conducted the Feasibility Study. Ms. LaBella stated that the Diablo Country Club is a wastewater customer in the District's service area and is active in its efforts to increase water and energy sustainability. Ninety -five percent of the Country Club's water demand is for its golf course, at a peak demand of 0.5 million gallons per day (MGD) of potable water currently served by East Bay Municipal Utility District ( EBMUD). The proposed satellite recycled water plant would scalp wastewater from the District's sewer collection system and provide on -site treatment to produce recycled water, then use the recycled water to meet 75 percent of the golf course irrigation demand, and return the solids back to the District's collection system. If the project moves forward to construction, it will be implemented as a design - build- operate contract. A grant is being pursued. A memorandum of understanding was executed by the District, Diablo Country Club and EBMUD in August 2012. District Counsel Kent Alm pointed out that the current memorandum of understanding requires no financial contribution from the District. The Country Club Board is set to consider accepting and finalizing the Feasibility Study, approving funds for wastewater flow monitoring, and approving the letter requesting that the District be the lead California Environmental Quality Act (CEQA) agency. Once the letter and a proposal are received, the District can proceed with the request. Member McGill and President Nejedly, members of the Enterprise Committee, commended and thanked Mr. Terrill for his work in paving the way for future recycled water efforts. 3) Announcements The following written announcements were included with the agenda packet: a) Chris Johnsen promoted to Maintenance Supervisor in Operations /Collection System Operations Department, effective September 3, 2013 b) District applies for Transparency Certificate of Excellence offered by California Special Districts Association (CSDA) c) District responds to findings received from March 25 -26, 2013 Pretreatment Compliance Inspection (PCI) Book 62 — Page 300 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of September 19, 2013 d) Household Hazardous Waste (HHW) employees to attend National HHW Conference in St. Paul, Minnesota — September 23 -27, 2013 e) Human Resources Analyst to attend NEOGOV Conference in Las Vegas, Nevada — October 1 -4, 2013 f) Engineering Support Information Systems Analyst to attend Adobe ColdFusion Summit 20123 in Las Vegas, Nevada — October 23 -25, 2013 g) Assistant to the Secretary of the District to attend American Records Managers Association (ARMA) Annual Conference in Las Vegas, Nevada — October 28 -30, 2013 No additional written announcements were made at the meeting. b. COUNSEL FOR THE DISTRICT District Counsel Kent Alm stated no closed session was needed. C. SECRETARY OF THE DISTRICT Secretary Pro Tern Donna Anderson announced the upcoming meetings of the Environmental Services and Capital Projects Committees on September 24 and 26, 2013, respectively. d. BOARD MEMBERS 1) Board Member reports on recent meetings for which they received the stipend, and meetings or conferences for which the District paid their expenses; future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses Member Causey Member Causey reported that he attended the Sustainability Fair on September 7, 2013 in Walnut Creek. He commended staff for its involvement in the event, noting that he was approached by several people thanking him for the help provided by the District. Member McGill Member McGill and President Nejedly reported on the September 9, 2013 Enterprise Committee meeting and summarized the Action Summary. The Board received the report without comment. Book 62 — Page 301 None. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of September 19, 2013 Member McGill reported on the September 12, 2013 Contra Costa County Mayors Conference hosted by the City of Pinole featuring speaker Henry Brady, Dean of the Goldman School of Public Policy at UC Berkeley, on the topic of polarization of American politics. Member McGill and President Nejedly reported on the September 16, 2013 Budget and Finance Committee meeting and summarized the Action Summary. The Board received the report without comment. Member McGill also reported on the September 16 -19, 2013 California Special Districts Association Annual Conference held in Monterey. 2) Announcements Member McGill provided a written report covering Announcements and other meetings. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS President Nejedly requested a brief report on the long -term outlook for multiple -hearth furnace technology, such as that employed by the District, versus moving toward more energy - efficient technology (e.g. digesters, fluidized bed reactors, etc.). 9. ANNOUNCEMENT OF CLOSED SESSION Closed Session was not held. 10. CLOSED SESSION The Board did not hold the scheduled Closed Session on the following matter: a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case — California River Watch Book 62 — Page 302 None. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of September 19, 2013 11. REPORT OUT OF CLOSED SESSION 12. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at 3:00 p.m. G. Ja A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Donna M. Anderson Secretary Pro Tern Central Contra Costa Sanitary District County of Contra Costa, State of California Book 62 — Page 303