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Home My WebLink About00. BOARD AGENDA 10-17-13Jl Central Contra Costa Sanitary District BOATED MEETING AGENDA Board Room Thursday October 17, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMESA. AEJEDLY President DATgD R. 47LLIAMS President Pro Tens PAUL H. CAUSEY MICHAEL R. McGILL TAD J. PILECKI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a fixture agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at wur4,.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper October 17, 2013 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the C onsent Calendar as recommended. a. Approve minutes of September 19, 2013 Board meeting. b. Approve expenditures dated October 17, 2013. Reviewed by Budget and Finance Committee. c. Adopt Resolution 2013 -035 approving a Road Maintenance Agreemen t with Norris Canyon Estates Owners Association related to the Norris Canyon Estates Phase IV Development (APN 211 -210 -074 -4), and authorizing staff to record the agreement with the Contra Costa County Recorder. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1 ) Update on Seismic Improvements for Headquarters Office Building (HOB), District Project 8226. [Continued from October 3, 2013.] (5 minute staff presentation.) Staff Recommendation: Receive the update . 2) Receive Fiscal Year 2012 -13 Household Hazardous Waste (HHW) Collection Facility Annual Report. Reviewed by Environmental Services Committee. [Continued from October 3, 2013.] (5 minute st aff presentation.) Staff Recommendation: Receive the report. 3 ) Update on Treatment Plant Surcharge Area Site Characterization - Part 1 – Soil Investigation. (10 minute staff presentation.) Staff Recommendation: Receive the update . 4) Anno uncements Staff Recommendation: Receive the announcements. October 17, 2013 Board Agenda Page 3 C. Secretary of the District 1) Review draft Board Calendar for 2014. Staff Recommendation: Provide direction in setting the 2014 Board Calendar. 2) Announce District receipt of Transparency Certificate of Excellence from the California Special Districts Association (CSDA) Leadership Foundation. Staff Recommendation: Receive the announcement. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey Member Pilecki Member McGill • October 3, 2013 — East Bay Leadership Council reception for Transportation Agency Secretary Brian P. Kelly (expenses). • October 3, 2013 — Contra Costa Mayors Conference hosted by the City of Clayton (expenses). • October 5 -9, 2013 — Annual Water Environment Federation Technical Exhibition and Conference (WEFTEC) in Chicago (expenses). • October 9, 2013 — Industrial Association of Contra Costa County (IACCC) Forum featuring speaker Gary Darling, General Manager of Delta Diablo Sanitation District (expenses). • October 14, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). October 17, 2013 Board Agenda Page 4 Member Williams • October 5 -9, 2013 —Annual Water Environment Federation Technical Exhibition and Conference (WEFTEC) in Chicago (expenses). • October 15, 2013 — Policy Development and Internal Operations Committee meeting — Member Williams (stipend) and President Nejedly (stipend). President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 6. BUDGET AND FINANCE a. Accept audited financial statements for fiscal year ended June 30, 2013 — audit performed by Maze & Associates. Acceptance recommended by Budget and Finance Committee. (5 minute presentation by Vikki Rodriguez of Maze & Associates.) Staff Recommendation (Motion Required): Accept the audited Financial Statements for the fiscal year ended June 30, 2013. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 10. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case — California River Watch 11. REPORT OUT OF CLOSED SESSION 12. ADJOURNMENT October 17, 2013 Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION OCTOBER 2013 Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, October 14 McGill, Nejedly Concord 3:00 p.m. Tuesday Policy Development and Internal Operations 1470 Executive Lane, Suite 200, October 15 Committee Meeting Concord 3:00 p.m. Williams, Nejedly Thursday Board Meeting Board Room October 17 Board of Directors 2:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary District October 21 Costa Chapter (CCSDA) Meeting Multi- Purpose Room 10:00 a.m. McGill Tuesday Special Board Meeting (Board Priorities Contra Costa Country Club October 22 Workshop) 801 Golf Club Road, Pleasant Hill 8:00 a.m. Board of Directors Monday Enterprise Committee Meeting 1470 Executive Lane, Suite 200, October 28 McGill, Nejedly Concord 3:00 p.m. NOVEMBER 201 Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, November 4 McGill, Nejedly Concord 3:00 p.m. Tuesday Human Resources Committee Meeting 1470 Executive Lane, Suite 200,, November 5 Williams, Pilecki Concord 3:00 p.m. Thursday Board Meeting Board Room November 7 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, November 18 McGill, Nejedly Concord 3:00 p.m. November 19 -22 California Public Employers Labor Relations Monterey Association (CALPELRA) 2013 Annual Training Conference McGill Thursday Board Meeting Board Room November 21 Board of Directors 2:00 p.m. DECEMBER 2013 Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, December 2 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room December 5 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, December 16 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room December 19 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 10/11/13