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Home My WebLink About00. BOARD AGENDA 10-3-13Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday October 3, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. 07LLIAMS President Pro Tem PAUL H. CAUSEY MICHAEL R. McGILL TAD J. PILECKI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper October 3, 2013 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introduction: • Administrative Services Supervisor, Lupe Saldana. Staff Recommendation: Welcome new employee. President Nejedly will present the District pin. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Receive Achievement of Excellence in Procurement (AEP) Award for 2013 from the National Procurement Institute, Inc. (2 minute staff presentation.) Staff Recommendation: Purchasing and Materials Manager Stephanie King will present the award to the Board. b. Receive the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for the District's Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended June 30, 2012. (2 minute staff presentation.) Staff Recommendation: Finance Manager Thea Vassallo will present the award to the Board. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of September 5, 2013 Board meeting. b. Approve expenditures dated October 3, 2013. Reviewed by Budget and Finance Committee. C. Receive August 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. October 3, 2013 Board Agenda Page 3 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Update on Seismic Improvements for Headquarters Office Building (HOB), District Project 8226. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) Receive Fiscal Year (FY) 2012 -13 Household Hazardous Waste (HHW) Collection Facility Annual Report. Reviewed by Environmental Services Committee. (5 minute staff presentation.) Staff Recommendation: Receive the HHW Annual Report. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey Member McGill • September 30, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Pilecki • September 24, 2013 — Environmental Services Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). • September 26, 2013 — Capital Projects Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). October 3, 2013 Board Agenda Page 4 Member Williams • August 21 -24, 2013 — California Association of Sanitation Agencies (CASA) Annual Conference in San Diego (expenses), including Executive Board Meeting (stipend). President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 7. TREATMENT PLANT a. Authorize the General Manager to execute a joint exercise of powers agreement (JEPA) to become a member of the Bay Area Biosolids to Energy Coalition, comprised of 19 wastewater agencies in the San Francisco Bay Area working to develop alternative biosolids management solutions (District Project 7312); and approve a contingency allocation of $260,000 to the Treatment Plant Program of the FY 2013 -14 Capital Improvement Budget (CIB) to cover the membership contribution and other related costs. Approval recommended by the Enterprise Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a JEPA to become a member of the Bay Area Biosolids to Energy Coalition, District Project 7312; and approve a contingency allocation of $260,000 to the Treatment Plant Program of the FY 2013 -14 CIB. 8. REAL PROPERTY a. Review multiple -use proposal for the District's Kiewit property, a 33 -acre buffer property located in Martinez adjacent to the Treatment Plant (APN 159 -140- 051), and consider the following actions: (10 minute staff presentation.) 1) Pursuing a lease agreement with CoCo San Sustainable Farm covering a portion on the western side of the property for an agricultural educational program, including 10 plantable acres, with the condition that the southerly five plantable acres and adjoining side slopes may need to be vacated if necessary upon 60 days' notice from the District; 2) Forming an ad hoc committee to negotiate the terms of a lease agreement with CoCo San Sustainable Farm (staff recommendation); October 3, 2013 Board Agenda Page 5 3) Directing staff to proceed with a Request for Proposal (RFP) for potential uses of the remaining eastern portion of the property; and 4) Directing staff to proceed with obtaining a Land Use Permit (LUP) for the entire property. Approval of items 1), 3) and 4) recommended by Enterprise Committee. Staff Recommendation (Motion Required): Provide direction to staff, with specific instruction regarding any actions approved other than those set forth above. 9. BUDGET AND FINANCE a. Approve revised Fiscal Year (FY) 2013 -14 Capital Improvements Budget (CIB) funding authorization table (Table 1) with actual rather than estimated carryover of unspent funds previously allocated to ongoing projects and revised total FY 2013 -14 authorizations for each program, needed for FY 2013 -14 based on end of FY 2012 -13 financial data. Approval recommended by Capital Projects Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the revised FY 2013 -14 CIB funding authorization table (Table 1) with actual rather than estimated carryover of unspent funds previously allocated to ongoing projects and revised total FY 2013 -14 authorizations for each program, needed for FY 2013 -14 based on FY 2012 -13 year -end financial data. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 13. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case — California River Watch 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT October 3, 2013 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION SEPTEMBER 201 Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, September 30 McGill, Nejedly Concord 3:00 p.m. OCTOBER 2113 Thursday Board Meeting Board Room October 3 Board of Directors 2:00 p.m. October 5 -9 Water Environment Federation Technical Chicago Exhibition and Conference (WEFTEC) McGill, Williams Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, October 14 McGill, Nejedly Concord 3:00 P.M. Tuesday Policy Development and Internal Operations 1470 Executive Lane, Suite 200, October 15 Committee Meeting Concord 3:00 p.m. Williams, Nejedly Thursday Board Meeting Board Room October 17 Board of Directors 2:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary District October 21 Costa Chapter (CCSDA) Meeting Multi- Purpose Room 10:00 a.m. McGill Tuesday Special Board Meeting (Board Priorities Contra Costa Country Club October 22 Workshop) 801 Golf Club Road, Pleasant Hill 8:00 a.m. Board of Directors Monday Enterprise Committee Meeting 1470 Executive Lane, Suite 200, October 28 McGill, Nejedly Concord 3:00 p.m. NOVEMBER 2013 Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, November 4 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room November 7 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, November 18 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room November 21 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 9127113