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Home My WebLink AboutBOARD ACTION SUMMARY 09-05-13Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday September 5, 2013 2:00 p.m. 1. ROLL CALL BO- 4RD OF DIRECTORS J,L IES A. NEJEDLY President D_4 b7D R. Yb7LLI4AIS President Pro Tem PA UL H C9 USEY -MICHAEL R.11cGILL TAD J. PILECKI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www. centralsan. org PRESENT: Members: Causey, McGill, Pilecki, Nejedly (arrived at 2:25 p.m.) ABSENT: Members: Williams a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Receive the National Association of Clean Water Agencies (NACWA) Platinum 15 Peak Performance Award. BOARD ACTION: Plant Operations Division Manager Alan Weer presented the award to President Pro Tern McGill. 4. CONSENT CALENDAR a. Approve minutes of August 1, 2013 Board meeting. b. Approve expenditures dated September 5, 2013. Reviewed by Budget and Finance Committee. C. Receive July 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Adopt Resolution 2013 -030 establishing the Sewer Construction Fund and Debt Service Fund appropriations limit in the amount of $88,919,318 for September 5, 2013 Board Action Summary Page 2 Fiscal Year 2013 -14, in accordance with Article XIII B of the California Constitution and select the change in the California per capita personal income percentage for use in computing the appropriations limit. BOARD ACTION: Adopted the Consent Calendar as recommended (3 -0; Williams and Nejedly, Absent). 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 6.a. was taken out of order, as it required four votes to pass and only three Board Members were present at the time. 6. PUBLIC HEARINGS a. Consider adopting Resolution 2013 -031 directing that delinquent charges related to the property located at 3382 Johnson Road in Lafayette be placed on the Contra Costa County property tax roll for collection in five annual installments starting in Fiscal Year 2013 -14. Continued from July 25, 2013. Reviewed by Budget and Finance Committee. BOARD ACTION: Directed that the 10 percent delinquency fee and penalty fees of 1.5% per month be waived and the property owner be given the option to 1) pay the total delinquent amount immediately, or 2) pay the delinquent amount via placement on the Contra Costa County property tax roll for collection in five annual installments starting in Fiscal Year 2013 -14, charged at the standard 6 percent interest rate; adopted Resolution 2013 -031 directing that the delinquent charges be placed on the Contra Costa County property tax roll for collection (4 -0; Williams, Absent). 7. BIDS AND AWARDS a. Adopt Resolution 2013 -032 authorizing the General Manager to enter into a sole- source contract with Solar Turbines, Inc. in an amount not to exceed $650,000 for the installation of fuel and control system upgrades to the cogeneration system, Cogen Controls Upgrade, District Project 7308, pursuant to Public Contract Code Section 3400(c)(3) and Purchasing Procedures Manual Section 5.3.15; making findings in connection with said project; and approve a supplemental authorization of $800,000 to the Treatment Plant Program of the Fiscal Year 2013 -14 Capital Improvement Budget. Approval recommended by Capital Projects Committee. BOARD ACTION: Adopted Resolution 2013 -032 authorizing the General Manager to enter into a sole- source contract with Solar Turbines, Inc. as proposed, including making the appropriate findings; and approved a supplemental authorization of $800,000 to the Treatment Plant Program of the Fiscal Year 2013 -14 Capital Improvement Budget in connection with District Project 7308 (3 -0; Williams and Nejedly, Absent). September 5, 2013 Board Action Summary Page 3 8. REPORTS a. General Manager 1) Update on Treatment Plant Optimization Evaluation for Ammonia Removal. BOARD ACTION: Received the update. 2) Update on closure of Cleanup and Abatement Order for Bollinger Canyon leachfield. BOARD ACTION: Received the update. 3) Announcements The following written announcements were included with the agenda packet: a) Recent Staff Retirement — Don Berger, Associate Engineer in the Environmental Services Division, retired on September 3, 2013, after more than 23 years of service. b) Highway 680 Billboard Displays "Wipes Clog Pipes" Pollution Prevention Message C) District Receives the Certificate of Achievement for Excellence in Financial Reporting There were no additional written announcements handed out at the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District 1) Request for waiver with regard to Meyers Nave's representation of the City of Walnut Creek. BOARD ACTION: Authorized the General Manager to execute waiver (4 -0; Williams, Absent). C. Secretary of the District Secretary of the District Elaine Boehme announced the meeting of the Enterprise Committee, scheduled for September 9, 2013. September 5, 2013 Board Action Summary Page 4 d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; anc meetings or conferences for which the District paid their expenses. Member Causey August 21 -24, 2013 — California Association of Sanitation Agencies (CASA) Conference, San Diego (expenses). Member McGill • August 19, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • August 21 -24, 2013 — California Association of Sanitation Agencies (CASA) Conference, San Diego (expenses). • September 3, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • September 4, 2013 — East Bay Leadership Council Luncheon with Congressman George Miller (expenses). Member Pilecki • August 27, 2013 — Human Resources Committee meeting — Member Pilecki (stipend) and Member Williams (stipend). August 30, 2013 — Environmental Services Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). • August 30, 2013 — Capital Projects Committee meeting — Member Pilecki and Member Causey. BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. September 5, 2013 Board Action Summary Page 5 9. REAL PROPERTY a. Authorize the General Manager to execute a new lease agreement with County Quarry Products LLC commencing October 1, 2013, with a potential term of nine years and three months, through December 31, 2022, for continued operation of a concrete and asphalt recycling operation on the property located at 5501 Imhoff Drive in Martinez (APN 159 - 140 -052). Approval recommended by the Enterprise Committee. BOARD ACTION: Authorized the General Manager to execute a new lease agreement with County Quarry Products LLC as proposed (4 -0; Williams, Absent). 10. BUDGET AND FINANCE a. Receive Adjusted Operations and Maintenance (O &M) June 2013 Year -End Financial Statements and Investment Report (Period 13). Reviewed and receipt recommended by Budget and Finance Committee on August 12, 2013. BOARD ACTION: Received Adjusted O &M June 2013 Year -End Financial Statements and Investment Reports. b. Receive Capital Improvement Budget (CIB) June 30, 2013 Year -End Status Report. Reviewed and receipt recommended by Capital Projects Committee. BOARD ACTION: Received CIB June 30, 2013 Year -End Status Report. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey suggested that District Counsel Kent Alm provide a report to the Board regarding the philosophy behind the District's Capacity Fee program. 13. ADJOURNMENT — at 3:39 p.m.