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Home My WebLink About04.a. Approve minutes of August 1, 2013 Board meetingMINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON AUGUST 1, 2013 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, August 1, 2013. President Nejedly called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG None. The Board and staff joined in the Pledge of Allegiance. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR a. Approve expenditures dated August 1, 2013. b. Receive June 2013 Financial Statements and Investment Reports. C. Authorize a public notice that documentation used in determining the appropriations limit shall be available fifteen days prior to the Board meeting to be held September 5, 2013, at which the appropriations limit for the Sewer Construction Fund (tax revenue plus interest) for Fiscal Year 2013 -14 will be established. d. Adopt Resolution 2013 -021 authorizing the execution of a quitclaim deed to the City of Concord for a portion (approximately 1.1 sq. ft.) of an easement at 1000 Burnett Avenue in Concord (APN 126- 325 -015); and authorizing staff to record documents with the Contra Costa County Recorder. e. Adopt Resolution 2013 -022 accepting a grant of easement from Waterbird, LLC, property owner of an easement at 0 Waterbird Way, Martinez (APN 380 - 030 -039) (Job 4885 — Parcel 1); and authorizing staff to record documents with the Contra Costa County Recorder. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of August 1, 2013 f. Adopt Resolution 2013 -023 accepting a grant of easement from Christopher Chua and Lara Chua (Job 2645 — Parcel 1 -A2R), property owners at 49 Longridge Road in Orinda (APN 273 - 063 -060); authorizing the execution of a quitclaim deed to the specified property owners; and authorizing staff to record documents with the Contra Costa County Recorder. g. Confirm publication of summary of uncodified District Ordinance No. 278 adopting an updated "Schedule of Sewer Charge Rates" in accordance with District Code Chapter 6.24.030. h. Adopt changes to job classification of Land Surveyor. Provisional General Manager Curt Swanson stated that the Budget and Finance Committee had requested that the Board continue Items 3.a. and 3.b. to the August 15, 2013 Board meeting, so that it could review them and make recommendations to the Board. The items were continued per the Committee's request. Item 3.d. was pulled from the Consent Calendar. District Counsel Kent Alm stated that Member Causey works on an informal basis with a consulting firm that performs work for the City of Concord; therefore, to be conservative, Member Causey was advised to recuse himself from the meeting during consideration of the item. It was moved by Member Williams and seconded by Member McGill to adopt Consent Calendar Items 3.c. and 3.e. — 3.h. Motion passed by unanimous vote of the Board. Member Causey recused himself from the item and left the Board Room for the consideration and vote of Item 3.d. It was moved by Member McGill and seconded by Member Williams to adopt Consent Calendar Item 3.d. Motion passed by the following vote of the Board: AYES: Members: McGill, Pilecki, Williams, Nejedly NOES: Members: None ABSENT: Members: Causey Member Causey rejoined the meeting at this time. None. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 2 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of August 1, 2013 5. PUBLIC HEARINGS a. CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTING RESOLUTION 2013- 024 DIRECTING THAT FISCAL YEAR 2013 -14 SEWER SERVICE CHARGES BE PLACED ON THE CONTRA COSTA COUNTY PROPERTY TAX ROLL FOR COLLECTION Development Services Supervisor Kim Stahl stated that staff is in the final stages of preparing the Sewer Service Charges to be placed on the tax roll. The charges have totaled approximately $68.5 million. The public hearing was opened and closed without comment. It was moved by Member Causey and seconded by Member Williams to adopt Resolution 2013 -024 directing that Fiscal Year 2013 -14 Sewer Service Charges be placed on the Contra Costa County property tax roll for collection. Motion passed by unanimous vote of the Board. 6. REPORTS a. GENERAL MANAGER 1) Announcements The following written announcements were included with the agenda packet: a) Collection System Operations (CSO) employees to attend Vactor training in Illinois b) Address of temporary Concord offices will change effective August 3, 2013 The following additional announcements were made at the meeting: c) Natural gas purchased for 2014 b. COUNSEL FOR THE DISTRICT No reports. C. SECRETARY OF THE DISTRICT No reports. 3 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of August 1, 2013 d. BOARD MEMBERS 1) Board Member reports on recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses; future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses There were no Board Member reports. 2) Announcements Member McGill provided a written report covering Announcements. 7. TREATMENT PLANT a. AUTHORIZE THE GENERAL MANAGER TO AMEND AN EXISTING TECHNICAL CONSULTING SERVICES AGREEMENT WITH ENVIRONMENTAL AND OCCUPATIONAL RISK MANAGEMENT, INC. (EORM), FOR A NEW CONTRACT CEILING OF $200,000, FOR ASSISTANCE WITH SAFETY AND HAZARDOUS MATERIALS HANDLING None. Senior Engineer Randy Schmidt stated that, under its current contract, EORM is developing a Household Hazardous Waste Management Plan to comply with regulations, since Treatment Plant Operations is no longer eligible to use the District's Household Hazardous Waste Collection Facility (HHWCF) due to its Large Quantity Generator status. By its amended agreement, EORM will prepare the new training database, Train Track, for implementation by completing data validation, adding a new web - hosted version database, and providing training to employees. EORM will also make repairs to soil caps with petroleum seeps, in accordance with Department of Toxic Substance Control (DTSC)'s requirements, and assess the Solids Conditioning Building (SCB), where significant levels of lead- containing ash were recently found. Finally, EORM will provide interim safety support and consulting services. It was moved by Member Williams and seconded by Member Causey to authorize the General Manager to amend an existing technical consulting services agreement with Environmental and Occupational Risk Management, Inc. (EORM), for a new contract ceiling of $200,000, for assistance with safety and hazardous materials handling. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 4 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of August 1, 2013 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey requested that, at the next meeting, updates be provided on the payment of the Unfunded Actuarial Accrued Liability (UAAL) and on Contra Costa County Employees' Retirement Association (CCCERA). 10. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at 2:28 p.m. James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California 5