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Home My WebLink About00. BOARD AGENDAJl Central Contra Costa Sanitary District AGENDA Board Room Thursday September 5, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem PAUL H CAUSEY MICHAF,L R. McGILL TADJ PILECKI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www. centralsan. org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper September 5, 2013 Board Agenda Page 2 ROLL CALL_ a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Receive the National Association of Clean Water Agencies (NACWA) Platinum 15 Peak Performance Award. (5 minute staff presentation.) Staff Recommendation: Plant Operations Division Manager Alan Weer will present the award to President Nejedly. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of August 1, 2013 Board meeting. b. Approve expenditures dated September 5, 2013. Reviewed by Budget and Finance Committee. C. Receive July 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Adopt Resolution 2013 -030 establishing the Sewer Construction Fund and Debt Service Fund appropriations limit in the amount of $88,919,318 for Fiscal Year 2013 -14, in accordance with Article XIII B of the California Constitution and select the change in the California per capita personal income percentage for use in computing the appropriations limit. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. PUBLIC HEARINGS a. Consider adopting Resolution 2013 -031 directing that delinquent charges related to the property located at 3382 Johnson Road in Lafayette be placed on the Contra Costa County property tax roll for collection in five annual installments starting in Fiscal Year 2013 -14. Continued from July 25, 2013. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Resolution 2013 -031 directing that delinquent charges related to the property located at 3382 Johnson Road in Lafayette be placed on the Contra Costa County property tax roll for collection in five annual installments starting in Fiscal Year 2013 -14. September 5, 2013 Board Agenda Page 3 7. BIDS AND AWARDS a. Adopt Resolution 2013 -032 authorizing the General Manager to enter into a sole- source contract with Solar Turbines, Inc. in an amount not to exceed $650,000 for the installation of fuel and control system upgrades to the cogeneration system, Cogen Controls Upgrade, District Project 7308, pursuant to Public Contract Code Section 3400(c)(3) and Purchasing Procedures Manual Section 5.3.15; making findings in connection with said project; and approve a supplemental authorization of $800,000 to the Treatment Plant Program of the Fiscal Year 2013 -14 Capital Improvement Budget. Approval recommended by Capital Projects Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt Resolution 2013 -032 authorizing the General Manager to enter into a sole- source contract with Solar Turbines, Inc. as proposed, including making the appropriate findings; and approve a supplemental authorization of $800,000 to the Treatment Plant Program of the Fiscal Year 2013 -14 Capital Improvement Budget in connection with District Project 7308. 8. REPORTS a. General Manager 1) Update on Treatment Plant Optimization Evaluation for Ammonia Removal. (15 minute staff presentation.) Staff Recommendation: Receive the update. 2) Update on closure of Cleanup and Abatement Order for Bollinger Canyon leachfield. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Receive the update. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Request for waiver with regard to Meyers Nave's representation of the City of Walnut Creek. (2 minute staff presentation.) Staff Recommendation: Authorize the General Manager to execute waiver. September 5, 2013 Board Agenda Page 4 C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey • August 21 -24, 2013 — California Association of Sanitation Agencies (CASA) Conference, San Diego (expenses). Member McGill • August 19, 2013 — Enterprise Committee meeting - Member McGill (stipend) and President Nejedly (stipend). • August 21 -24, 2013 — California Association of Sanitation Agencies (CASA) Conference, San Diego (expenses). • September 3, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • September 4, 2013 — East Bay Leadership Council Luncheon with Congressman George Miller (expenses). Member Pilecki • August 27, 2013 — Human Resources Committee meeting — Member Pilecki (stipend) and Member Williams (stipend). • August 30, 2013 — Environmental Services Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). • August 30, 2013 — Capital Projects Committee meeting — Member Pilecki and Member Causey. President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. September 5, 2013 Board Agenda Page 5 9. REAL PROPERTY a. Authorize the General Manager to execute a new lease agreement with County Quarry Products LLC commencing October 1, 2013, with a potential term of nine years and three months, through December 31, 2022, for continued operation of a concrete and asphalt recycling operation on the property located at 5501 Imhoff Drive in Martinez (APN 159 -140 -052). Approval recommended by the Enterprise Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a new lease agreement with County Quarry Products LLC as proposed. 10. BUDGET AND FINANCE a. Receive Adjusted Operations and Maintenance (O &M) June 2013 Year -End Financial Statements and Investment Report (Period 13). Reviewed and receipt recommended by Budget and Finance Committee on August 12, 2013. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive Adjusted O &M June 2013 Year -End Financial Statements and Investment Reports. b. Receive Capital Improvement Budget (CIB) June 30, 2013 Year -End Status Report. Reviewed and receipt recommended by Capital Projects Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive CIB June 30, 2013 Year -End Status Report. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS 13. ADJOURNMENT September 5, 2013 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION SEPTEMBER 2013' Tuesday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, September 3 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room September 5 Board of Directors 2:00 p.m. Monday Enterprise Committee Meeting 1470 Executive Lane, Suite 200, September 9 McGill, Nejedly Concord 3:00 p.m. Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, September 16 McGill, Nejedly Concord 3:00 p.m. September 16 -19 California Special Districts Association (CSDA) Monterey Annual Conference McGill Thursday Board Meeting Board Room September 19 Board of Directors 2:00 p.m. OCTOBER 2013 Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, September 30 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room October 3 Board of Directors 2:00 p.m. October 5 -9 Water Environment Federation Technical Chicago Exhibition and Conference (WEFTEC) McGill, Williams Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, October 14 McGill, Nejedly Concord 3:00 p.m. Tuesday Policy Development and Internal Operations 1470 Executive Lane, Suite 200, October 15 Committee Meeting Concord 3:00 p.m. Williams, Nejedly Thursday Board Meeting Board Room October 17 Board of Directors 2:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary District October 21 Costa Chapter (CCSDA) Meeting Multi- Purpose Room 10:00 a.m. McGill Tuesday Special Board Meeting (Board Priorities Contra Costa Country Club October 22 Workshop) 801 Golf Club Road, Pleasant Hill 8:00 a.m. Board of Directors Unless otherwise noted, meetings are held at the District Office, 5099 Imhoff Place, Martinez, CA 8130193