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Home My WebLink AboutBUDGET AND FINANCE AGENDA 09-03-13Jl Central Contra Costa Sanitary District SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE Chair McGill Member Nejedly Tuesday, September 3, 2013 3:00 p.m. Middle Conference Room 1470 Executive Drive, Second Floor Concord, California INFORMATION FOR THE PUBLIC ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA BOARD OF DIRECTORS: JAMES A. NEJEDLY President DA V7D R. YVILLIAMS President Pro Tem PA UL H. CA USEY MICHAEL R. MCGILL TAD J. PILECKI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Committee on an item listed on the agenda will be heard when the Committee Chair calls for comments from the audience. The Chair may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Committee for discussion. There is no further comment permitted from the audience unless invited by the Committee. ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Committee is prohibited from discussing items not calendared on the agenda. You may address the Committee on any items not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on Committee agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Committee are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the meeting room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 1. 2. *3 4. Budget and Finance Committee September 3, 2013 Page 2 Call Meeting to Order Public Comments Discuss and prioritize Budget and Finance topics to be discussed at Board Priorities Workshop Staff Recommendation: Discuss and provide direction to staff. Old Business *a. Review staff's responses to the Committee's request for information regarding the following expenditures at the previous meeting: Check Date Amount Vendor 196146 7125113 $19,943.79 Dresser -Rand Co 196147 7125113 16,804.28 E &M Electric & Machiner 196160 7125113 38,300.00 JT Thorpe & Son, Inc. 196270 8101113 5,571.48 Pan - Pacific Supply Co. 196182 7125113 $ 4,384.35 Russo Auto Body V #200 196278 8101113 4,203.00 Russo Auto Body V #201 196278 8101113 783.49 Russo Auto Body V #223 Why does the District use this vendor? Why so many repairs on District vehicles? Staff Recommendation: Review staff's responses. Risk Management *a. Review Loss Control Report and discuss outstanding claims Staff Recommendation: Review the report, discuss outstanding claims and provide direction if needed. 6. Review Position Paper considering adopting Resolution 2013 -031 directing that delinquent charges related to the property located at 3382 Johnson Road in Lafayette be placed on the Fiscal Year 2013 -14 and future Contra Costa County property tax roll for collection. Continued from July 25, 2013 Board meeting. (Item 6.a. in Board Binder) Staff Recommendation: Review and recommend Board adoption of the resolution. Budget and Finance Committee September 3, 2013 Page 3 *7. Receive and discuss information received from the Contra Costa County on advancing the Sewer Service Charge (SSC) Staff Recommendation: Receive update and discuss. *8. Receive update on and discuss Governmental Accounting Standards Board (GASB) 45 and Contra Costa County Employees' Retirement Association (CCCERA) Unfunded Actuarial Accrued Liability (UAAL) Staff Recommendation: Receive update and discuss. 9. Review July 2013 Financial Statements and Investment Reports (Item 3.c. in Board Binder) Staff Recommendation: Review and recommend Board approval. 10. Expenditures a. Review Expenditures (Item 3.b. in Board Binder) Staff Recommendation: Review and recommend Board approval. 11. Announcements 12. Suggestions for future agenda items 13. Adjournment * Attachment S, Central Contra Costa Sanitary District September 3, 2013 TO: BUDGET AND FINANCE COMMITTEE FROM: ELAINE BOEHME, SECRETARY OF THE DISTRICT SUBJECT: BOARD PRIORITIES WORKSHOP — Discussion Topics Staff has been compiling a list of topics suggested by Board Members to be discussed at the upcoming Board Priorities Workshop scheduled for October 22, 2013. These topics cover all facets of the District's business, including such core matters as the District's mission statement and strategic plan, as well as the responsibilities of Board Committees. In an effort to make the best use of time during the Workshop, staff is presenting to the various Board Committees a list of Workshop topics that fall under the purview of that Committee. Each Committee will be asked to review and prioritize the list of topics. A complete list of categorized topics will be presented to the full Board in late September or early October for final prioritizing. Below is a list of topics related to Budget and Finance. BUDGET AND FINANCE Discuss cash reserve policy (Pilecki) Discuss financial impacts of a blended approach of short-term borrowing and use of cash reserves (Pilecki) Discuss Contra Costa County Employees' Retirement Association (CCCERA) and monitoring /paydown of Unfunded Actuarial Accrued Liability (UAAL) (Causeyl Pilecki) Review the District's background and philosophy with regard to long -term financial planning (Causey) Review assumptions used in Ten -Year Financial Planning Model (causey) Discuss FY 2014 -15 Sewer Service Charge process (will the full $34 be needed ?). What information is needed from staff and when? (stafo 4,41% Central Contra Costa Sanitary District September 3, 2013 TO: BUDGET AND FINANCE COMMITTEE FROM: THEA VASSALLO, FINANCE MANAGE VIA: ROGER BAILEY, GENERAL MANAGER SUBJECT: EXPENDITURE FOLLOW -UP At the August 12, 2013 Budget and Finance Committee meeting, staff was asked to provide additional information on the following: Check Date Amount Vendor 196146 7/25/13 $19,943.79 Dresser -Rand Co 196147 7/25/13 16,804.28 E &M Electric & Machinery, Inc. 196160 7/25/13 38,300.00 JT Thorpe & Son, Inc. 196270 8/01/13 5,571.48 Pan - Pacific Supply Co. 196182 7/25/13 $ 4,384.35 Russo Auto Body V #200 196278 8/01/13 4,203.00 Russo Auto Body V #201 196278 8/01/13 783.49 Russo Auto Body V #223 Why does the District use this vendor? Why so many repairs on District vehicles? The Dresser -Rand Co. invoice in the amount of $19,943.79 was for the purchase of a spare auto hand valve and actuator for the steam turbines in the Plant Operations Department. The invoice included freight and sales tax of $1,591.79. A copy of the invoice is attached for your review. The invoice from E &M Electric & Machinery, Inc. in the amount of $16,804.28 was for the annual renewal support agreement for the SCADA software covering the period of 7/1/13 through 6/30/14. A copy of the invoice is attached for your review. The JIT Thorpe & Son, Inc. invoice in the amount of $38,300.00 was for the annual repair of the refractory bricks inside the furnace. Request for Quotation (RFQ) scope of work included re- bricking of the open hearth doors and scrubber man way. This repair is for normal wear and tear from burning sludge in the furnace for a year. The average annual cost, per Provisional Plant Maintenance Superintendent Dave Robbins, is $35,000 - $40,000. Work and inspections were completed on 6/20/13. A copy of the invoice is attached for your review. Expenditure Follow Up Central Contra Costa Sanitary District Page 2 of 2 The Pan - Pacific Supply invoice in the amount of $5,571.48 was for critical spare parts stocked in the Materials Services Building (MSB) warehouse and used on the wet scrubbed pumps power end in the Solids Control Building (SCB) basement. A copy of the invoice is attached for your review. The first two invoices for Russo's Auto Body in the amount of $4,384.35 and $4,203.00 were for preparation and paint on two of the District's 2002 Ford vans (Vehicles 200 and 201). The paint was flaking in several areas on both units. Per discussion with Field Operations Superintendent Don Rhoads, the two vans were in good shape, had low mileage, but it appeared that that model /year had bad paint jobs. It was determined that it would be cheaper to paint the vans than replace them. Per Mr. Rhoads, Russo's Auto Body provides quality work for a reasonable price, and bids are not shared with other vendors. Vehicle & Equipment Maintenance Supervisor Nick Wright requested and received quotes from the following: Vehicle 201 was estimated by 4 different auto bodv shops Jim's Auto Body in Concord quoted $7,036.91 Mike Rose Auto Body, Inc. quoted $6,142.17 Lafayette Auto Body quoted $4,220.21 Russo Auto Body quoted $4,203.00 Vehicle 200 was quoted by the 2 lowest vendors Lafayette Auto Body quoted $4,668.48 Russo Auto Body quoted $4,384.35 Per Mr. Wright, combining the requisitions on one purchase order seemed like a more reasonable thing to do since identical material and work could be combined. It would also minimize downtime for staff. The total for the two van repaints was $8,587.35. The third Russo Auto Body invoice in the amount of $783.49 was for repainting the hood on Vehicle 223, 1 of 3 2004 Chevy pickup trucks. Vehicles 223, 224, and 225 had paint issues on the hood. Purchase Order 040710 for three Chevy hoods was quoted by Russo Auto Body for $783.49 per hood, for a total of $2,350.47. This pricing was below the purchasing policies' competitive pricing requirement and was done on 7/9/13. The above 3 invoices are attached for your review. I discussed the matter further with Safety and Risk Management Administrator Shari Deutsch, and the District does in fact use other businesses in addition to Russo Auto Body and are as follows: GG Truck Center, Concord Auto Body, Miracle Auto Body, Mike Rose's Auto Body, Jim's Auto Body, Miracle Auto Painting, and Western Truck Fab. DRESSER -RA DO REMITTO: INVOICE VIA CHECK OR DRAFT: DATE NUMBER WELLSVILLE OPERATIONS DRESSER-RAND COMPANY 06/29/13 35038 - 111300 37 COATS STREET P.O. BOX 7247-6149 07 PR WELLSVILLE, NY 14895-0592 PHILADELPHIA, PA 19170 -6149 - ECERTIFY THAT THIS INVOICE IS T RUE AN D CORRECT DR CONTROL NO. 1DRORDERNO, I CUST. NO. I CUSTOMER P.O. NUMBER ORDER DATE I OUST. REQUISITION NO 0000526514 1 100215800 1039308 1 04/04/12 SOLOCENTRAL CONTRA COSTA SANITARY PAGE SHIPPEDCENTRAL CONTRA COSTA SANITARY DIST To:ATTN ACCOUNTS PAYABLE 1 F 1 TO:5019 IMHOFF PLACE 5019 IMHOFF PLACE MARTINEZ, CA 94553 MARTINEZ, CA 94553 -4392 ORIGINAL SHIP DATE SHIPPING POINT SHIPPED VIA SHIPPING TERMS JFRT IFED.10.NUMBER PAYMENTTERMS 06/29/13 WELLSVILLE 1UPS FCA /ORIGIN PPA 20- 1897619 REGULAR TERMS -NET 30 LINE I um DR PART NOJCUST. LINE NO. DESCRIPTION/CUST. PART NO. QUANTITY UNIT PRICE DISC. I EXTENSION ORDERED DUF SHIPPED Embargo Compliant 000 EA W775915 -000 VALVE AUTO HAND 1 1 18352.00 18352.00 FREIGHT UPS B /L# 1Z1 3825 3716 1808 31.87 04012 8.57 CA & CONTRA COSTA TAX 1559.92 INVOICE NET DUE US FUNDS 19,943.79 FINAL ORDER SHIPMENT PAYMENT INSTRUCTIONS --------------- - - - -- PLEASE REMIT YOUR PAYMENT TO THE ADDRESS BE OW REFERENCING OUR INVOICE NUMBER(S): VIA WIRE TRANSFER PAYMENT: VIA OVERNIGHT MAI : DRESSER -RAND COMPANY DRESSER -RAND 6149 CITIBANK NEW YORK C/O CITIBANK LOCK OX 0 ERAT ONS 111 WALL STREET 1615 BRETT ROAD NEW YORK, NY 10043 NEW CASTLE, DE L9720-2425 SWIFT #CITIUS33 ACCOUNT # 30591016 00 - d/'If ._]�� ep ABA# 021000089 0.3 DIRECT QUESTIONS TO 716 - 375 -3000. r TV 04 FORM:I001 ISSUE:07 /01 /94 REV. DATE:6/I7 /iO REV:000 WE CERTIFY pTgHAT THESTE GOODS WERE PRODUCED IN COMPLIANCE WITH AIL APPLICABLE REQUIREMENTS OF SECTION S.7 6 IZ OF THE FAIR UNOER TAN%WD T CJ OF FS]B. AS AM MENDED. AND ON REGULATIONS AND ORDERS OF THE UNITED STATES DEPARTMENT OF LABOR ISSUED I Remit to: MAIN OFFICE: 126 MILL STREET HEALDSBURG, CA 95448 (707) 433 -5578 E&M ELECTRIC & MACHINERY, INC. Bill To: CENTRAL CONTRA COSTA SANITARY DIST 5019 IMHOFF PLACE MARTINEZ, CA 94553 SALES INQUIRY Call Customer Service: (866) MYEANDM (866) 693 -2636 Ir. bice 247554 CUSTOMER NO. CENTRA PAGE1 ONSITE 15:00:22 SCON Ship To: CENTRAL CONTRA COSTA SANITARY DIST 1250 Springbrook Road Walnut Creek, CA 94597 DATE SHIP VIA F.O.B. TERMS 06/26/13 WEB +DISKS Origin Net 30 Days PURCHASE ORDER NUMBER ORDER DATE OUR ORDER NC. ENTERED UPDATED SLSPERSOJ TERRITORY 040663 06/24/13 120197 APON CNTR SFE QUANTITY ITEM NUMBER Unit of Measure Unit Price Extended Price QTY. REQ. SHIPPED B/O ITEM DESCRIPTION 1 1 0 10 -7001 R 16,113.190 16,113.19 CF #: 43783- Standard Level - Renewal 15.30 %, Exp. 7/02/13 5VO sm-p� ^7/10-3 — trl3a�rY Serial No. — 43783 J DDS- ASd7� -� 7�g3 Tv 7 -..E -t } Total: 1 Customer Site ID: 88063 Central Contra Costa Sanitary Dist., Pumpinng Stations Scada Control Roo, 1250 Spring Brook Road, Walnut Creek California 94596, UPS #: 1Z9501820345057251 tj REC'D BYX SHIPPING 6.28 ALL CLAIMS FOR ERRORS MUST BE MADE WITHIN FIVE DAYS AFTER RECEIPT OF GOODS. MATERIAL NONTAXABLE 8,056.59 RETURNED WITHOUT OUR PERMISSION WILL NOT BE ACCEPTED. PRICES SUBJECT TO CHANGE WITHOUT NOTICE. IN EVENT OF DAMAGE, FILE CLAIM IMMEDIATELY WITH TRANSPORTATION COMPANY. TAXABLE 8,056.59 DEFECTIVE MATERIAL WILL BE REPLACED OR MONEY REFUNDED. NO CLAIMS ALLOWED FOR INSTALLING OR USING ABOVE MATERIAL TAX (8.500 %) 684.81 FINANCE CHARGE OF 1Y:% PER MONTH, 18% ANNUALLY CHARGED ON PAST DUE ACCOUNTS Tax I.D.# 94- 2190989 TOTAL INVOICE 16,804.28 PLEASE REMIT FROM THIS INVOICE. NO STATEMENT RENDERED )T THORPE & SON, In > �� 12- 3 _ e Established 1906 ENGINEERS and CONTRACTORS Remit to Address: Dept. #05784, P.O. Box 39000 -'� San Francisco, CA 94139-5784 510- 233 -2500 Fax:510 -236 -9675 INVOICE CENTRAL CONTRA COSTA SANITARY DISTRICT INVOICE DATE: 5109IMHOFF MARTINEZ, CA 94553 07 -08 -13 ATTN: ACCOUNTS PAYABLE MER S ORDER NO REQUISITION NO OUR JOB NO OUR IN E NO Au B - C�irts= ewkir 62-.4& 624 FURNACE REPAIR # 2 CONTRACT AMOUNT: fow` 38,300.00 SDI 10+lo-`i�D. ob -t* TOTAL AMOUNT DUE: $ 38,300.00 ACCOUNTS NOT PAID IN FULL WITHIN 30 DAYS SUBJECTTO 1 1l2% SERVICE CHARGE PER MONTH ;3 PAN-PA(-'1Ff('-'3(.)PPLY COMPANY 2045 Al old Industrial Way Concord, CA 94520-5342 T: 925 685-2292 F. 925-0435-1017 E-malt panpc,apaijpaci lficsijpply. coin Bill To A j e v c e s I mv*10 Ce ................. ... ........................................... Invoice Date Invoice No.: ............... ............. .............................. 7/26/2013 29583819 .................... ............................. Ship To Central Contra Costa Sanitary Central Contra Costa Sanitary 5019 Imhoff Place 5019 Imhoff Place Martinez, CA 945534392 Martinez, CA 94553-4392 ............ ............ .. ....... ... ...... ..... ............................... . ................... S.O. Customer P,O. No. Payment Terms Due Date Ship Date Ship Via ............ .. ..... ........ ........................... .................... .......... ............ .......... ........ ........................ 3092953 040501 Net 31) 8i25/201.3 7/2312013 Delivered ....... ........ . ......... ... I ................ —...: . ............. ..... .......... ......................... .............. Item Des.riptl��n qty Unit Price = S/0 Total Price .... ................... ... — ........... .......... ........ I ............. ......... ............ -.: .......... * ..... * ' ' ' " * * CA199624 LD-17 POWER END 316SS 8.25"CL 1 .1.045.00 3.045.00'r CA/697836 10" LD-17 Back Cover CD-4 1 2,090.00 0 2,090A)IF Sales Tax Contra Costa County 3.50% 436.48 TtA " P LA Itt P ezDLA I P. � a5D —F-0 OD L9 7:- -'OIJR BUSINESS IS GREAFLY APPRECIAFED . PAMPACH olice Total !A'sitour Wli-b Site vi-tNi,,i.paiipacifi(-sui)PIY.C'-,rr1 '0,571.18 RO# 3564 Owner V.1,1 -1- RUSSO AUTO BODY 369 EAST 12TH ST PITTSBURG, CA. 94565 PHONE: 925 - 427 -6300 FAX: 925-427-6585 EMAIL: RUSSOAUTOBODYSHOP @YAHOO COM TAX ID: 80- 0489641 "' INVOICE'*' i Owner: Central Sanitary Van #200 P.O4040626 Inspection Date: 02/08/2013 11:26 AM Repairer: RUSSO AUTO BODY Address: 369 EAST 12TH STREET City State Zip: PITTSBURG, CA 94565 -1916 Email: russoautobodyshop @yahoo.com 2002 Ford Windstar LX 2 DR Passenger Van 6cyl Gasoline 3.8 4 Speed Automatic LIc.Plate: 1095363 Lic Expire: Veh Insp# : Condition: Ext. Refinish: Two -Stage Options � .JVV - O(o- U/ 01/29/2013 02:20 PM Inspection Type: 1'f Contact: JERRY or CHARLES Work/Day: (925)427 -6300 FAX: (925)427 -6585 Work/Day: jvr -J State: CA VIN: 2FMZA51402BA17784 Mileage Type: Actual Code: P6642B Int. Refinish: Line Op Guide MC Description MFR.Part No. Price ADJ% B% Hours R 1 L 23 13 Cover,Front Bumper Refinish 1.4 Surface 2.3 RF 0.6 Two -stage setup 0.3 Two -stage 6 26 2013 11 30 AM Page 1 of 4 7 Passenger Seating Anti -Lock Brakes AM /FM Stereo ' "' S "I _ Air Conditioning Lighted Entry System Dual Airbags Power Brakes Intermittent Wipers Power Mirrors Rear Window Defroster Power Steering Power Door Locks Power Windows Tinted Glass Rear Window Wiper /Washer Tire Pressure Monitor Tachometer Velour /Cloth Seats Line Op Guide MC Description MFR.Part No. Price ADJ% B% Hours R 1 L 23 13 Cover,Front Bumper Refinish 1.4 Surface 2.3 RF 0.6 Two -stage setup 0.3 Two -stage 6 26 2013 11 30 AM Page 1 of 4 2002 Ford Windslar LX 2 OR Passenger Van Claim # 0112912013 02 20 PM Front Bumper 3 L 23 13 Cover,Front Bumper Refinish 1.4 Surface 2.3 RF 0.6 Two -stage setup 0.3 Two -stage Front Body And Windshield 4 L 83 Panel,Hood Refinish 2.7 Surface 3.2 RF 5 L 103 Fender,Front LT 0.5 Two -stage Refinish 1.8 Surface 2 2 RF 6 L 104 Fender,Front RT Re0.4 Two -stage Refinish 1.8 Surface 2.2 RF 0.4 Two -stage Roof 7 1 341 Panel,Roof Repair 8 L 341 Panel,Roof Refinish 1.0. SM 3.9 Surface 3.9 RF 9 RI 355 Luggage Rack R & I INC Two -stage R & I Assembly 1.0 SM Front Doors 10 1 208 Door Shell,Front RT Repair >> Peeling Paint/Remove Decal 2.0* SM 11 L 208 Door Shell,Front RT Refinish 2.1 Surface 2.5 RF 12 RI 234 Mldg,Front Door Belt RT 0.4 Two -stage R & I Assembly 13 RI 230 Mirror,Outer R/C RT R & I Assembly 0.3 SM 14 RI 228 Handle,Front Door Otr RT R & I Assembly 0.3 SM 0.7 SM Side Doors 15 L 287 Door Shell,Sliding LT Refinish 2.4 Surface 2.6 RF 16 L 288 Door Shell,Sliding RT R finish Two-stage 2.2 Surface 2.2 RF 17 RI 303 Handle,Sliding Dr Cute RT R INC II A semblyge Body Side Assembly 1.0 SM 18 1 389 Panel,Bodyside Outer LT Repair 19 L 389 Panel,Bodyside Outer LT Refinish 1.0' SM 3.2 Surface 3.2 RF INC Two -stage Tailgate 20 1 479 Shell,Tailgate Repair 21 L 479 Shell,Tailgate Refinish 1.2* SM 2.3 Surface 2.3 RF 22 RI 364 N /Plate,Tail ate g INC Two -stage R & I Assembly 23 RI 24 RI 496 N /Plate,Tailate 9 R & I Assembly 0.2 SM 25 RI 493 Handle,Tailgate Outer R & I Assembly INC SM 26 RI 484 Tailgate Glass R & I R & I Assembly 0.4 SM 1147 Nozzle,T G Washer R & I Assembly 2.4 SM Rear Bumper 0.1 SM 27 L 566 Cover,Rear Bumper Refinish +J7;0212013 01.25 PM 3.0 RF Page 2 of 4 E 2002 Ford windstar LX 2 DR Passenger Van Claim #: 01/29/2013 02.20 PM 2.5 Surface 0.5 Two -stage Manual Entries 28 N M14 29 N M17 29 Items Estimate Total & Entries Other Parts Paint Materials Parts & Material Total Tax on Parts & Material Labor Corrosion Protection Additional Labor Cover Car Exterior Additional Labor $10.00' MC Message 13 INCLUDES 0.6 HOURS FIRST PANEL TWO -STAGE ALLOWANCE $10.00 $1,060.50 $1,070.50 @ 9.000% $96.35 Rate Replace Repair Hrs Total Hrs Hrs Sheet Metal (SM) $75.00 7.4 5.2 12.6 $945.00 Mech /Elec (ME) $75.00 Frame (FR) $95.00 Refinish (RF) $75.00 29.6 0.7 30.3 $2,272.50 Paint Materials $35.00 Labor Total Gross Total Net Total 42.9 Hours Alternate Parts Y /00 /00 /00 /00 /00 CUM 00 /00 /00 /00 /00 Zip Code: 94565 Default Audatex Estimating 7.0.019 ES 07/02/2013 01:25 PM REL 7.0.019 DT 01/01/2013 DB 0611512013 Copyright (C) 2013 Audatex North America, Inc. $3,217.50 $4,384.35 $4,384.35 0.5' RF 0.2' RF 3.3 HRS WERE ADDED TO THIS ESTIMATE BASED ON AUDATEX'S TWO -STAGE REFINISH FORMULA. ESTIMATE CALCULATED USING THE 2.5 HOUR MAXIMUM ALLOWANCE FOR TWO -STAGE REFINISH OF NON -FLEX, EXTERIOR SURFACES. THIS ESTIMATE HAS BEEN PREPARED BASED ON THE USE OF CRASH PARTS SUPPLIED BY A SOURCE OTHER THAN THE MANUFACTURER OF YOUR MOTOR VEHICLE. ANY WARRANTIES APPLICABLE TO THESE REPLACEMENT PARTS ARE PROVIDED BY THE MANUFACTURER OR DISTRIBUTOR OF THE PARTS, RATHER THAN BY THE ORIGINAL MANUFACTURER OF YOUR VEHICLE. FOR YOUR PROTECTION CALIFORNIA LAW REQUIRES THE FOLLOWING TO APPEAR ON THIS FORM: ANY PERSON WHO KNOWINGLY PRESENTS FALSE OR FRAUDULENT CLAIM FOR THE PAYMENT OF A LOSS IS GUILTY OF A CRIME AND MAY BE SUBJECT TO FINES AND CONFINEMENT IN STATE PRISON. FALSE REPRESENTATIONS MADE ON A SIGNED AUTO THEFT CLAIM FORM SUBJECTS THE INSURED TO A PENALTY OF PERJURY. '7 ,)2 2013 01'25 PM Page 3 of 4 N 2002 Ford windslar LX 2 OR Passenger Van Clam # 01129/2013 02.20 PM PURSUANT TO CALIFORNIA CODE OF REGULATIONS, TITLE 10, CHAPTER 5, SUBCHAPTER 7.5, SECTION 2695.8 THE INSURER WARRANTS THAT ANY NON - ORIGINAL EQUIPMENT MANUFACTURER PARTS SPECIFIED IN THIS ESTIMATE ARE AT LEAST EQUAL TO THE ORIGINAL EQUIPMENT MANUFACTURER PARTS IN TERMS OF KIND, QUALITY, SAFETY, FIT, AND PERFORMANCE. Op Codes = User - Entered Value EC = Replace Economy ET = Partial Replace Labor TE = Partial Replace Price L = Refinish TT = Two -Tone BR= Blend Refinish CG= Chipguard AA = Appearance Allowance E = Replace OEM OE= Replace PXN OE Srpls EP = Replace PXN PM= Replace PXN Reman /Reblt PC = Replace PXN Reconditioned SB = Sublet Repair I = Repair RI = R & I Assembly RP= Related Prior Damage NG = Replace NAGS UE = Replace OE Surplus EU = Replace Recycled UM= Replace Reman /Rebuilt UC = Replace Reconditioned N = Additional Labor IT = Partial Repair P = Check This report contains proprietary information of Audatex and may not be disclosed to any third party (other than the insured, claimant and others on a need to know basis in order to effectuate the claims process) without Audatex Audatex's prior written consent. J �Ul�+id CU�t I{1A71� Copyright (C) 2013 Audatex North America, Inc. Audatex Estimating is a trademark of Audatex North America, Inc. 7 02 2013 01 25 PM Page 4 of 4 5 2-013 C .'��amin. Services ', �RUSSO AUTO BODY EAST 12TH ST. PITTSBURG, CA. 94565 PHONE: 925 -427 -6300 FAX: 925-427-6585 EMAIL: RUSSOAUTOBODYSHOP @YAHOO.COM TAX ID: 80- 0489641 RO# 3576 "-I— Owner "• INVOICE — Owner: Central Sanitary Van#201P.O. #040621& Inspection _�___- a -. -- - - - -- Inspection Date: 03/19/2013 11:55 AM Inspection Type: Repairer 03/19/2013 11:53 AM Repairer: RUSSO AUTO BODY — Contact: JERRY or CHARLES Address: 369 EAST 12TH STREET t'Et�11 RAI_ C,Qi�j I RA C SAiNITAIJY D15TRICWdrk /Day: (925)427 -6300 City State Zip: PITTSBURG, CA 94565 -1916 1f,rn rfr i'`��`;• F „ FAX: (925)427 -6585 Email: russoautobod sho Work/Day: Y PQYahoo.c .m_— _.. —._.. Jg1_0 . Vehicle - -_- - — - -- -- ; 2002 Ford Windstar LX 2 DR Passenger Van 6cyl Gasoline 3.8 g -- 1--3 4 Speed Automatic - - -- -- . �__ .7 � ri F I Lic Expire: ti /Fr, yy _ r, .11[J Veh Insp# : VIN: 2FMZA51492BA17783 Condition: MEleag�_Type: Actual Ext. Refinish: Two -Stage Code: P6642B Options Int. Refinish: 7 Passenger Seating Anti -Lock Brakes Lighted Entry System Power Mirrors Rear Window Defroster Tinted Glass Damages AM /FM Stereo Dual Airbags Power Brakes Power Steering Rear Window Wiper /Washer Tire Pressure Monitor Air Conditioning Intermittent Wipers Power Door Locks Power Windows Tachometer Velour /Cloth Seats Line Op Guide MC Description MFR-Part No. Price ADJ% B% Hours 1 2 SB M60 L Hazardous Waste Removal Sublet Repair R 3 I COMPLETE PAINT $3.00 Refinish SM 4 RI Peeling paint roo /f hood Repair 52.0' SM' 5 N R81 Parts nessary Remove decal R $ I Assembly 12.0' SM' Additional Labor 5.0• SM• 07/02/2013 10:56 AM 1.0' SM' Page 1 of 2 ` w �•� � .•' Vn ^yam { { �Yi .>�.x .T 5 llama 03/192013 11:53 AM Estimate Total & Entries Labor Rate Replace Repair Hrs Total Hrs Hrs Sheet Metal (SAn MeclvElec (ME) S60.00 570 13.0 700 $4,200.00 France (FR) S55 S9500 Refinish (Rl1 560 00 Paint Materials S3500 Labor Total Sublet Repairs 70.0 Hours $4,200.00 Cxoss Total $300 4et Total $4,203.00 $4,203.00 �re`'�'e o� Y�00")0i00 CUM 00/00/00/00/00 zip Code: 94565 Default Audatex Estimating 7.0.019 ES 07/02J2013 10:56 AM REL 7.0.019 DT 03/01/2013 DB 06/15/2013 Copynght (C) 2013 Audatex North America, Inc. Op Codes - ser- £rrered Value E C = Reotace Ecorcmy _ :ar^al Reodaae Labor _ - ar+iai Reolace Pnce _ Refry, =R = 3end Re.,fiyncsh 3 ..a _ acoea—ance AAowat,ce E = Replace OEM OE= Replace PXN OE Srpls EP = Replace PXN PM= Replace PXN Reman /Reblt PC = Replace PXN Reconditioned SB = Sublet Repair I = Repair RI = R & I Assembly RP= Related Prior Damage NG = Replace NAGS LIE = Replace OE Surplus EU = Replace Recycled UM= Replace Reman /Rebuilt UC = Replace Reconditioned N = Additional Labor IT = Partial Repair P = Check 'he nsured. propnetary information a need to know basis n order effectuatethe claim pa �Audatex Audatex's pnor written party (other than �,� ; �� consent. process) without Copyright (C) 2013 Audatex North America, Inc. Audatex Estimatin is a trademark of Audatex North America, Inc. 'A 1V Page 2 of 2 RO# 3588 inspection JUL RUSSO AUTO BODY �1lllfl. S(-,f 369 EAST 12TH ST. PITTSBURG, CA. 94565 PHONE: 925 -427 -6300 FAX. 925 -427 -8585 EMAIL: RUSSOAUTOBODYSHOP @YAHOO.COM TAX ID: 80- 0489641 "• INVOICE '•` Owner: central sanitary 1 rst Truck#223P.O. 40710 Inspection Date: 07/02/2013 10:36 AM Inspection Type: 07/02/2013 10:34 AM Repairer Repairer: RUSSO AUTO BODY Contact: JERRY or CHARLES Address: 369 EAST 12TH STREET Work/Day: (925)327 -6300 FAX: (925)427 -6585 City State Zip: PITTSBURG, CA 94565 -1916 Work/Day: Email: russoautobodyshop@Yahoo.com 2004 Chevrolet Siiverado K1500 LS 4 DR Ext Cab Short Bed 11 Q /- a 3v11 —(o'O 8cyl Gasoline 4.8 &6- Ol 4 Speed Automatic Lic Expire: - - VIN: 2GCEK19VB41243845 Prod Date: - -- • - - - -• -- r 789 Mileage: 96,614 Veh Insp# : ! = M Gage Type: Actual Condition: dYt fE:3t.C� a,., a -._ Code: U8033D ExL Refinish: Two -Stage t. Refinish: Options cD 8y � � �� r 4 -Wheel Drive AM /FM CD Player Air Conditioning Alarm System Anti -Lock Brakes Auto Locking Hubs (4WD) Automatic Dimming Mirror Chrome Steel Wheels Chrome Step Bumper Cruise Control Dual Airbags Heated Power Mirrors Hinged Fourth Door Intermittent Wipers Keyless Entry System Leather Steering Wheel Lighted Entry System Overhead Console Power Brakes Power Door Locks Power Steering Power Windows Rear Bench Seat Rear Window Defroster Spilt Front Bench Seat Tachometer Tilt Steering Wheel Tinted Glass Velour /Cloth Seats Damages Line Op Guide MC Description MFR.Part No. Price ADJ% Bed Hours R 07/182013 02:28 PM Pepe 1 of 3 MW : vram st waeo -E ' SM t3 a OR EA Cob ova Bed - 07102/2013 10:34 AM ya,a 1 I 83 Panel,Hood Repair 3.0' SM 2 L 83 13 Panel.Hood Refinish 4.6 RF 3.3 Surface 0.6 Two-stage setup 0.7 Two-stage 2 ttems 0C Message 13 INCLUDES 0.6 HOURS FIRST PANEL TWO -STAGE ALLOWANCE Estknate Total 3 Entries PyM Materials $161.00 Parts b Material Total $161.00 Tax on Parts A MaterW ® 9.000% $14.49 Labor Rate Replace Repalr Hrs Total Hrs Hrs She" Metal (SM) $80.00 3.0 3.0 $240.00 MecNElec (1W $80.00 Frame (FR) $95.00 Ref dsh (RIF) $80.00 4.6 4.6 $368.00 Pain! ,l - * — 535.00 Labor Tod 7.6 Hours $608.00 Gross Total $783.49 Net Total $783.49 A,nernate Parts YAUAOAOM0100 CUM 00100100/00100 Zip Code: 94565 Default Audatex Esrimating 7.0.019 ES 07H212013 08:52 AM REL 7.0.019 DT 08/0112013 DB 06/15/2013 Copyright (C) 2013 Audalax Nash Arnsrica. Ina 1.3 HRS WERE ADDED TO THIS ESTIMATE BASED ON AUDATE)M TWO-STAGE REFINISH FORMULA. Op Codes = User- Entered Value EC = Replace Economy ET = Partial Replace Labor TE = Partial Replace Price L = Refinish TT = Two-Tone BR = Blend Refinish CG = Chipguard AA = Appearance Allowance E = Replace OEM OE = Replace PXN OE Srpls EP = Replace PXN PM= Replace PXN Reman/Reblt PC = Replace PXN Reconditioned SIB = Sublet Repair I = Repair RI = R 8 I Assembly RP= Related Prior Damage NG = Replace NAGS UE = Replace OE Surplus EU = Replace Recycled UM= Replace Reman/Rebuilt UC = Replace Reconditioned N = Additional Labor IT =Partial Repair P = Check 07n 22013 09 52 AM Page 2 013 M � °o q 0 CO Q� 5? V co Cl) Rr O N .0 C EA b4 EA ER k9 64 C O a) N .O N LNO O N C N N Z •E o, E LO CD O t0 aZi CL U) U 2 U cn m Q� M U') O ON p M — 00 CCOO N O N M cc CL d9 ER GF3� 64 CD CL) Lq Lq rn o ai Mv00 O Q. Nd H9 VA tR to I.f. CL L = d C ) c O U p M yam, . ° E w � i0 N U Q -j G. H O J v � � m U cc C ca N J r H O O H v N N m m o 3 M cc vI /U Q co r M Ln U (p L_ U } co Cn N -2 o �o W c0 FL m CD t �, ` N d a) cm N C O rn a. y d = O ii d w m Cl) M M M J C N N N LL, o a - a Q/ M r- z Z W Co y d 0 O O i- m = U) U) U) a O (a C p ~ � N M Z 0) Z p M °v °v W a o 3 0 N N N V z O M ft 00 ? Q N W N N a) m N U U 0 0 J s a s S o a C h C �- r r- C 72 C69 64 C b4 b4 C O 72 a a� Lo O 70 LO a Z N U N N d Q Lo a d t_ O J O 0 O > J H � 1 N 7 vi 619. *031 64 to U � U .I c ' C D m J N N aTi C Lo a> 2 N LO C C N N J O CO N N I— Z W O U Z LY W a 0 d O a d io 0 O LO a Z d h U as o 0 r r- 64 b4 d 0 a O B �v LO D � O v_ a a, Lo O a Z d N d f t m CL d O J 0 O > J H D N N O C Y C M N 3 a Ul) 0 M N r- C O N I— Z W in U Z O I- Q 0 0 Lq LC? CD CD co N CC cO°o Cl Q) !R b4 C LO E CD U LLCM LLn LO co CLO g o ,Q o c $ L37 � b4 V! to 0 0 = a � H T Lo J C Lo t U c W H a E c t ~ U O CO M 0 o J H Ln r- 0 M O N f v N C 7 o �y ^, y O w z 10 O h = C Z 0 Q W J m CL d O J 0 O > J H D N N O C Y C M N 3 a Ul) 0 M N r- C O N I— Z W in U Z O I- Q 0 0 Lq LC? CD CD co N CC cO°o Cl Q) !R b4 C LO E CD U LLCM LLn LO co CLO g o ,Q o c $ L37 � b4 V! to 0 0 = a � H T Lo J C Lo t U c W H a E c t ~ U O CO M 0 o J H Ln r- 0 M O N f v N C 7 o �y ^, y O w z m N R GJ s H C O O "6 v � C O c9 ca C jy C O c c M m v rn Ln m V FF tl� d H V v1 a� O a „ a� bA `� o bA N bA �. U N r � O -se O N � O � O N a"' � N H O N N O •c � Q O v cd � u cz o cG O N o C b 0 d 00 J 'C N .+ 00 U M bo „? = C Y b dC's o 3 v � Xa 0 of .y vii¢ Ln N c U H ti •-i V C > co c o M U N 3 O g N Ln O c 2a Y -?Lr E = D1 O N C r '� N 4-0 4-1 C O M c 'u _ ` y :3 ¢ O > N O d = I 0 O1¢ C >� Q �Ln U N 00 � ar "c C >� W Y> V1 O =+DO U 00 Z �� N� C Ln U: p r- u CO "Cy fu n V U Oi o i+ m C N N v1 v1 G � u C i GJ O V 7 LL U. F- u cn ti d w f'l N a1 U rn o ,_ s u_ d 0 u. cn I- 0 n n Ln M M v c v u m V Y C r0 cu m I v vi t t u > c a) ti4 a) Ln v t CU Ln 4- v O vii to C LL v 0O v a c O- O O a, E CL .n E v 7 0 u m a� c ° 0 a) c ru°o C — O u C f9 Q d c fO M 4� O -0 - Ln E w c cu u L c m Ln v v 3 a, m 4J > E v Cl) n 3 > i � Ln CLJ U>- ': a t Ll- Ln v .n v a) y E 3 E , u a O O o Cl) � Ln 4- c E to c o E o c u o c L- c y y M c _p v : .Q E ° M1, v 'C c� aJ C 4- Cl) u o > > .n � 3 y E a c° CLO c u o v Li tA c c co +, v 3 cu E X 4•+ Cl) ° a' -0 Ln C f° 4•+ c — ° O v °c aui o O C �' 3 E >' Cl) a c c v Cl) v_, Cl) m c > v t m 4+ ro ai O O c 7 -0 0 3o CD 0 -a C ro O c O 7 CL E cu Yn Co c o v f9 ro Ln 7 —_ v O Q in u c O yp m aj y > a1 O ° N vi O U c c V t -° N X cu a1 E +' ro o w— � a) .? a, a, m t c� 4•+ E O CD :3 c° `°� o o •C E v m `2 E ma a, v 3 ro as 4- c 0 0 > aw V1 6 a�-J U U d4 > cu a1 4- M r0 V v A •C �` m L p u -° d4 GO u 'Q y�j f�0 > "� rU 4a C Y O a1 -0 U Ln Q . C 7O .d 7 t m E CU X "d N aJ m m +"' -0 a) C 4L ° aJ 3 t C c O ai ° ^ c 4- O Q E v a o rte° ac' ac' N `° Cl) > m M -Q o v o E c o > Q ou c � : � cl) v c `n ro M m O y o a ` -c � v s ° -0 a� Cl) Cl) u E 3° o c '_^ � ° p ai 75 m m CU m y >> CU °O O a1 M -C ° O v V Vf = u >- Q .E Q- O } O 0 n n Ln M M v c v u m V Y C r0 cu m I CCCERA Summary of District's UAAL , 12/31/2007 District UAAL 6 years ago 36,185,000 12/31/2011 Last CCCERA valuation UAAL 326,738,100 CCCERA 109,168,803 2012 UAAL Paydown 100,000 LOC FC Deplete cash & Inv (1,664,800) 12/31/2012 Actuarial Loss Libor or Prime + in funds since 7/1 @ 7.25% -.27 LAIF 12,564,241 5 yr smoothing - includes 2008 losses = 8.9M 70% District EE contributions below estimated amount* = 33M 30% 12.6M 100% ' Majority of EE's rec'd retro increase in 2013. Resulted in suppressed 2012 contributions. Retro pay & contributions will be reflected in 2013 valuation. 12/31/2012 Assumption Changes 22,455,342 35,019,583 Assumed Rate of Return = 153M 70% 7.25% FM 7.75% Other Economic Assumptions 6.8M 30% Lower inflation assumption 3.25% FM 3.50% Demographic changes specific to District EE's and retirees Mortality rates Retirement & turnover rates 22.5M 100% 12/31/2012 Ending Balance ($75M planned paydown FY 13/14 - 21/22) District Assets UAAL Total Estimated Interest Cost of $5M Payment Interest Period Interest Difference 142,523,586 33,354,783 + CCCSD Total w/ CCCERA 56.4% 184,214,514 43.6% 142,523,586 100.0% 326,738,100 CCCERA WFB County 5,000,000 100,000 LOC FC Deplete cash & Inv Avg Dollar Day Bal Libor or Prime + in funds since 7/1 @ 7.25% -.27 LAIF 3% = 7 %min Apportionment Rate Aug - Dec 5m0 Fee for non use Daily Bal @ 7/1 145,417 Same est interest TBD •O v � c � O •� C Cd Q V J V D L ell M 0 M T [O i5 ^o M 001 o'�i W: 00 M 00' rrm to 01 --a r N � 69 N N O 00 d d 00 M _ d X00 � U'1 o00001 �tOd�d C N tn 00 m M0c) O N 00 69 ° 00W1M N�[�d M ocn l r"� Otn oO�i N Odd MOON, p � 00 k �F d Vn0ON00NM V-) O M W) d1 00 --i C I o C" rn 00 0 00 MMI� MM�d C'4t C C p O M[�O C) MN01 M M kri � � c-6 N �O -- N: 00 M [— N ch �O I'D w a� 4, Q U; 1 .. ..v aU C > •i. 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