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HomeMy WebLinkAboutBOARD ACTION SUMMARY 08-15-13Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday August 15, 2013 2:00 p.m. 1. ROLL CALL BOARD OF DIRECTORS JAdIES A. NTEJEDLY President DAF7D R. IT=1.4.IIS' President Pro Ten? I'.4 i I H. (' 4 i'tiEF 1II(HAEL R. 1IcGILL TAD J PILECB7 PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www. centralsan. org PRESENT: Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introduction. • David Bagar, Materials Coordinator. BOARD ACTION: Welcomed new employee. 2. PUBLIC COMMENTS 1► reyn 3. AWARDS AND COMMENDATIONS a. Adopt Resolutions 2013 -025 through 2013 -029 recognizing 2013 Service Award recipients. (No presentation is planned; staff will be available to answer questions.) BOARD ACTION: Adopted the resolutions. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) July 11, 2013 (closed session) 2) July 11, 2013; and 3) July 25, 2013. August 15, 2013 Board Action Summary Page 2 b. Approve expenditures dated August 1 and August 15, 2013. Reviewed by Budget and Finance Committee. Approval of August 1, 2013 expenditures continued from August 1, 2013. C. Receive June 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. Continued from August 1, 2013. d. Authorize medical leave of absence without pay for Utility Worker Maralee Davi through September 19, 2013. e. Adopt revised salary schedule for all District job classifications to meet disclosure requirements of a "publicly available pay schedule" under the newly- enacted Employees' Pension Reform Act of 2013 (PEPRA). Approval recommended by Human Resources Committee. BOARD ACTION: Adopted the Consent Calendar as recommended with correction of a clerical error on the position paper for Item 4.e. — the effective date of the revised salary schedule should read August 15, 2013. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. REPORTS a. General Manager 1) Update on Field Verification of Primary Sedimentation Basin Baffles. BOARD ACTION: Received the update. 2) Update on Seismic Improvements for Headquarters Office Building (HOB), District Project 8226. BOARD ACTION: Received the update. 3) Update on status of the following financial matters: • Fieldman, Rolapp & Associates consulting contract; • $5 million additional payment toward Unfunded Actuarial Accrued Liability (UAAL); and • Contra Costa County Employees' Retirement Association (CCCERA) December 31, 2012 Actuarial Valuation. Reviewed by Budget and Finance Committee. BOARD ACTION: Received the update. August 15, 2013 Board Action Summary Page 3 4) Announcements The following written announcements were included with the agenda packet: a) Chris Goward promoted to Plant Operations Training Coordinator, effective August 9, 2013 b) Update on recent natural gas leak in conjunction with Concord Landscape Recycled Water Project, District Project 7299 c) Treatment Plant opacity excursion experienced on July 24, 2013 d) Board Priorities Workshop scheduled for October 22, 2013 e) Purchasing and Materials Services Division receives Achievement of Excellence in Procurement Award The following additional written announcement was handed out at the meeting: f) Update on recent court ruling about Environmental Protection Agency's (EPA) mandatory greenhouse gas (GHG) reporting BOARD ACTION: Received the announcements. b. Counsel for the District 1) Written Legal Update. BOARD ACTION: Received the update. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meeting of the Enterprise Committee, scheduled for August 19, 2013. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. rA IQ August 15, 2013 Board Action Summary Page 4 Member McGill August 1, 2013 — Contra Costa County Mayors Conference hosted by the City of Martinez, featuring speaker Lynn Malmstrom of CalStar (expenses). • August 12, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Pilecki August 1, 2013 — Contra Costa County Mayors Conference hosted by the City of Martinez, featuring speaker Lynn Malmstrom of CalStar (expenses) BOARD ACTION: Received the reports. 2) Announcements Members Causey, McGill, and Williams announced they would be attending the upcoming California Association of Sanitation Agencies (CASA) Conference from August 21 -24, 2013. Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. ADMINISTRATIVE a. Concur with General Manager's decision to execute a professional engineering services agreement with J. M. Kelly Engineering with a cost ceiling of $35,000, at the hourly rate of $100, to provide consulting services related to nutrient reduction studies and planning of treatment process and recycled water projects. Concurrence recommended by the Human Resources Committee. BOARD ACTION: Concurred with General Manager's decision to execute a professional engineering services agreement with J. M. Kelly Engineering. ENGINEERING a. Authorize General Manager to execute a modified contract with Contra Costa Clean Water Program, with no specified termination date, to allow the District to continue performing storm water inspections in west Contra Costa County. BOARD ACTION: Authorized General Manager to execute a modified contract as proposed. (4 -1; Causey, No.) August 15, 2013 Board Action Summary Page 5 9. COLLECTION SYSTEM a. Approve supplemental authorization of $241,000 from the Sewer Construction Fund to the Fiscal Year 2013 -14 Equipment Budget to complete the purchase of a new Sewer Rodding Truck ordered in April 2012; and approve travel outside of the United States (Canada) for District employees to inspect the truck prior to final release. Reviewed by Budget and Finance Committee. BOARD ACTION: Approved supplemental authorization of $241,000 from the Sewer Construction Fund to the Fiscal Year 2013 -14 Equipment Budget as proposed. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS President Nejedly stated that he has heard from several sources about a shortage of places to store dirt within the County; he suggested this could present an opportunity for the District. 12. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Item 13.a. 13. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation — initiation of litigation pursuant to Government Code Section 54956.9(c): One Potential Case BOARD ACTION: Held the closed session. 14. REPORT OUT OF CLOSED SESSION District Counsel Kent Alm reported that the Board (1) authorized entering into a subrogation lawsuit with the insurance company against the Wood Group to recover costs associated with the Solids Conditioning Building cogeneration explosion incident of March 29, 2012, and (2) provided further instructions and limitations on that authority. 15. ADJOURNMENT — at 4:08 p.m.