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Home My WebLink About00. BOARD AGENDA 08-15-13L Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday August 15, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. 97LLIAMS President Pro Tem PAUL H CAUSEY MICHAEL R. McGILL TAD J PILECKI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper August 15, 2013 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introduction. • David Bagar, Materials Coordinator. Staff Recommendation: Welcome new employee. President Nejedly will present the District pin. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt Resolutions 2013 -025 through 2013 -029 recognizing 2013 Service Award recipients. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt the resolutions. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) July 11, 2013 (closed session) 2) July 11, 2013; and 3) July 25, 2013. b. Approve expenditures dated August 1 and August 15, 2013. Reviewed by Budget and Finance Committee. Approval of August 1, 2013 expenditures continued from August 1, 2013. C. Receive June 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. Continued from August 1, 2013. d. Authorize medical leave of absence without pay for Utility Worker Maralee Davi through September 19, 2013. e. Adopt revised salary schedule for all District job classifications to meet disclosure requirements of a "publicly available pay schedule" under the newly- enacted Employees' Pension Reform Act of 2013 (PEPRA). Approval recommended by Human Resources Committee. August 15, 2013 Board Agenda Page 3 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Update on Field Verification of Primary Sedimentation Basin Baffles. (10 minute staff presentation.) 2) Update on Seismic Improvements for Headquarters Office Building (HOB), District Project 8226. (5 minute staff presentation.) 3) Update on status of the following financial matters: • Fieldman, Rolapp & Associates consulting contract; • $5 million additional payment toward Unfunded Actuarial Accrued Liability (UAAL); and • Contra Costa County Employees' Retirement Association (CCCERA) December 31, 2012 Actuarial Valuation. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the updates. 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Written Legal Update. (No presentation is planned, District Counsel will be available to answer questions.) Staff Recommendation (Motion Required): Receive the update. C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey Member Williams August 15, 2013 Board Agenda Page 4 Member McGill • August 1, 2013 — Contra Costa County Mayors Conference hosted by the City of Martinez, featuring speaker Lynn Malmstrom of CalStar (expenses). • August 12, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Pilecki • August 1, 2013 — Contra Costa County Mayors Conference hosted by the City of Martinez, featuring speaker Lynn Malmstrom of CalStar (expenses) President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 7. ADMINISTRATIVE a. Concur with General Manager's decision to execute a professional engineering services agreement with J. M. Kelly Engineering with a cost ceiling of $35,000, at the hourly rate of $100, to provide consulting services related to nutrient reduction studies and planning of treatment process and recycled water projects. Concurrence recommended by the Human Resources Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Concur with General Manager's decision to execute a professional engineering services agreement with J. M. Kelly Engineering. 8. ENGINEERING a. Authorize General Manager to execute a modified contract with Contra Costa Clean Water Program, with no specified termination date, to allow the District to continue performing storm water inspections in west Contra Costa County. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize General Manager to execute a modified contract as proposed. August 15, 2013 Board Agenda Page 5 9. COLLECTION SYSTEM a. Approve a supplemental authorization of $241,000 from the Sewer Construction Fund to the Fiscal Year 2013 -14 Equipment Budget to complete the purchase of a new Sewer Rodding Truck ordered in April 2012; and approve travel outside of the United States (Canada) for District employees to inspect the truck prior to final release. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve a supplemental authorization of $241,000 from the Sewer Construction Fund to the Fiscal Year 2013 -14 Equipment Budget as proposed. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 13. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation — initiation of litigation pursuant to Government Code Section 54956.9(c): • One Potential Case 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT August 15, 2013 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION AUGUST 2013 Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, August 12 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room August 15 Board of Directors 2:00 p.m. Monday Enterprise Committee Meeting 1470 Executive Lane, Suite 200, August 19 McGill, Nejedly Concord 3:00 p.m. August 21 -24 California Association of Sanitation Agencies San Diego (CASA) Conference Causey, McGill, Williams Tuesday Human Resources Committee Meeting 1470 Executive Lane, Suite 200, August 27 Williams, Pilecki Concord 3:00 p.m. Friday Environmental Services Committee Meeting Multi- Purpose Room August 30 Pilecki, Causey 8:30 p.m. Friday Capital Projects Committee Meeting Multi- Purpose Room August 30 Pilecki, Causey 8:45 p.m. SEPTEMBER 2013 Tuesday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, September 3 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room September 5 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, September 16 McGill, Nejedly Concord 3:00 p.m. September 16 -19 California Special Districts Association (CSDA) Monterey Annual Conference McGill Thursday Board Meeting Board Room September 19 Board of Directors 2:00 p.m. OCTOBER 2013 Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, September 30 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room October 3 Board of Directors 2:00 p.m. October 5 -9 Water Environment Federation Technical Chicago Exhibition and Conference (WEFTEC) McGill Williams Monday Budget and Finance Committee Meeting 1470 Executive Lane, Suite 200, October 14 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room October 17 Board of Directors 2:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary District October 21 Costa Chapter (CCSDA) Meeting Multi- Purpose Room 10:00 a. m. McGill Tuesday Special Board Meeting (Board Priorities Contra Costa Country Club October 22 Workshop) 801 Golf Club Road, Pleasant Hill 8:00 a.m. Board of Directors Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 819113