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Home My WebLink AboutBUDGET AND FINANCE ACTION SUMMARY 07-23-13Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94= SPECIAL MEETING OF THE CENTRAL CONTRA COSTA B04RD OFDZRECTORS: J.4.1IESA. _NEJEDLF SANITARY DISTRICT Prvs,aknr BUDGET AND FINANCE COMMITTEE D_�F7DR T7LLL �� President Pro Tem R4rZH.(' r -EF A C T 10 N SUMMARY IA'HAELR.:'AYTILL T.4DJ. PILD'h7 Chair McGill Member Nejedly Tuesday, July 23, 2013 3:00 p.m. Middle Conference Room 1470 Enea Circle, Second Floor Concord, California PHOAE: (935) 338 -9500 E4-I: (935) 676 -7211 11,11 w. cent alst In. or g PRESENT: Chair Mike McGill, Member Jim Nejedly, Environmental Services Division Manager Danea Gemmell, Safety and Risk Management Administrator Shari Deutsch, Finance Administrator Todd Smithey, Engineering Assistant III Earlene Millier (for Item 4), Senior Engineer Thomas Brightbill (for Item 4), Senior Administrative Technician Christina Gee 1. Call Meeting to Order Chair McGill called the meeting to order at 3 p.m. 2. Public Comments None. 3. Risk Management a. Review Loss Control Report and discuss outstanding claims COMMITTEE ACTION: Reviewed the report. b. Discuss new claims 1) Jocelyn Tam, represented by Kent S. Hori, Attorney Safety and Risk Management Administrator Shari Deutsch stated that the claimant's attorney has filed a claim for bodily injuries Budget and Finance Committee July 23, 2013 Page 2 arising out of a motor vehicle accident, and staff is currently investigating. 2) Four Seasons Animal Hospital Ms. Deutsch stated that $440 has been paid for lost supplies, plus the cost of clean -up. The claim is now closed, for all intents and purposes. COMMITTEE ACTION: Discussed new claims. 4. Review the following Position Papers (Items 5.a.1) and 5.a.2) in Board Binder): a. Conduct public hearings on the following matters: 1) Consider adopting Resolution 2013 -018 directing that delinquent charges be placed on the Fiscal Year 2013 -14 Contra Costa County property tax roll for collection Engineering Assistant 111 Earlene Millier stated that there are more delinquent charges this year than usual, due to the fees discovered as part of the Outstanding Fees Report and permit counter audit. Since the Board agenda packet was distributed, staff has received payment from another customer and anticipated continuing to receive payments as the public hearing date of July 25, 2013 approaches. Senior Engineer Thomas Brightbill asked the Committee to verify that, at the Board meeting, following comments from the public, the Board has the following options. (1) consider an adjustment to the fees, (2) authorize a payment plan, (3) deny the appeal, or (4) strike certain delinquencies and go forward with the resolution. Each of the delinquent customers has received an invoice, delinquency letter, and Notice of Public Hearing. Ms. Millier noted that delinquencies can be added to the resolution as late as October 2013. She suggested going forward with the resolution and returning to the Board later with outliers. COMMITTEE ACTION: Confirmed that the Board will proceed as it has by reviewing all appeals on a case -by -case basis. Reviewed the Position Paper and recommended Board adoption of the resolution. Budget and Finance Committee July 23, 2013 Page 3 2) Consider adopting Resolution 2013 -017 directing that the following items for Fiscal Year 2013 -14 be placed on the Contra Costa County property tax roll for collection: • Capacity Use Charges; and • Assessments for: • Contractual Assessment Districts (CADs), • Alhambra Valley Assessment Districts (AVADs), and • Other fee installment payment programs. COMMITTEE ACTION: Reviewed the Position Paper and recommended Board adoption of the resolution. Expenditures a. Review Expenditures (Item 3.b. in Board Binder) Chair McGill noted that the District is legally obligated to pay the Local Agency Formation Commission (LAFCO) Apportions Fiscal Year 13 -14 cost of $44,784.60, as listed in the Expenditures. In response to a question from Chair McGill, Finance Administrator Todd Smithey stated that Check #195942 is payment of the final bill from Fieldman, Rolapp, and they are expected to prepare a final synopsis for the Board. COMMITTEE ACTION: Reviewed and recommended Board approval. Requested the following information, in parentheses: Check Date Amount Vendor #195897 6127113 $2,400.00 RotoMetals, Inc. (Why there was no tax charged) #195923 713113 $140,000.00 Blue Sky Environmental (A report, to include a copy of the contract and invoice) #195942 713113 $10,394.33 Fieldman, Rolapp & Associates (More information on Fieldman, Rolapp's next steps) #195982 7111113 $2,290.00 AMACS #195998 7111113 $7,321.74 ChemStation of Northern CA (Are the two expenditures related and more information on each charge) #196054 7111113 $88,777.09 SunGard Public Sector, Inc. (More information) Budget and Finance Committee July 23, 2013 Page 4 b. Review Legal Expenditure Summary COMMITTEE ACTION: Reviewed Legal Expenditure Summary. 6. Announcements Mr. Smithey announced that he would be attending the July 24, 2013 Contra Costa County Employees' Retirement Association (CCCERA) Retirement Board Meeting, which would include a presentation from the actuarial company Segal regarding the December 31, 2012 Valuation Report. 7. Suggestions for future agenda items None. 8. Adjournment — at 3:25 p.m.