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Home My WebLink AboutBOARD ACTION SUMMARY 07-11-13 (2 Special Meetings)Jl Central Contra Costa Sanitary District BO- IRD OFT)IKEC'TORS: SPECIAL BOARD MEETINGS dA� SA N�EDLn- President DAb7DR. WILLIAdIS President Pro Tem ACTION SUMMARIES Ri;T H. Chi SEY MICHAEL R. AfcGILL Caucus Room TAD J. PILECAY Thursday PHOlE: (925) 228 -9500 July 11, 2013 FIV: (925) 676 -72II 1:40 p.m. N'N'N'.centralsan.org SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD OF DIRECTORS 1:40 p.m. — Caucus Room 1. ROLL CALL PRESENT: Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT: Members: None 2. PUBLIC COMMENTS None. 3. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Item 4.a. 4. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. BOARD ACTION: Held the closed session. July 11, 2013 Special Board Action Summaries Page 2 5. REPORT OUT OF CLOSED SESSION District Counsel Kent Alm reported that instruction was given to counsel and no further action was taken. 6. ADJOURNMENT — at 2:00 p.m. SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD OF DIRECTORS Meeting called to order at 2:03 p.m. — Board Room 1. ROLL CALL PRESENT: Members: Causey, McGill, Pilecki, Williams (left at 2:30), Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR BOARD ACTION: Adopted the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: June 6, 2013 and June 12, 2013. b. Approve expenditures dated July 11, 2013. Reviewed by Budget and Finance Committee. C. Receive May 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Set August 1, 2013 at 2:00 p.m. as the date and time for a public hearing to consider placing the Fiscal Year 2013 -14 Sewer Service Charges on the Contra Costa County tax roll for collection. e. Authorize the General Manager to execute a professional engineering services agreement with RMC Water and Environment in the amount of July 11, 2013 Special Board Action Summaries Page 3 $135,000 to prepare a feasibility study for the Refinery Recycled Water Project, District Project 7300. Approval recommended by Enterprise Committee. Authorize the General Manager to amend an existing professional services agreement with Federal Advocates from $149,500 to $179,500 to continue advocacy efforts to obtain Federal grant funding for the Refinery Recycled Water Project, District Project 7300. Approval recommended by Enterprise Committee. g. Adopt Resolution 2013 -014 accepting a grant of easement from Jason W. Baskett and Lynn H. Baskett, property owners at 44 Barbara Road in Orinda (APN 273 - 063 -030) (Job 2645 — Parcel 7); and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt revisions to the job classification of Administrative Services Supervisor. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 8.a. was taken out of order. 5. PUBLIC HEARINGS a. Hold public hearing to consider adopting Resolution 2013 -016 declaring a portion of the District's property located at 1250 Springbrook Road in Walnut Creek (APN 177 - 270 -030) as currently unneeded; authorizing the General Manager to amend the current lease with New Cingular Wireless PCS, LLC (formerly AT &T Wireless PCX, Inc.) to expand the land area of the lease and extend the term of the lease for up to ten years for continued use of the property as a wireless telecommunications facility; and find that the lease amendment and extension are exempt from California Environmental Quality Act (CEQA). Approval recommended by Enterprise Committee. BOARD ACTION: Adopted Resolution 2013 -016 declaring a portion of the District's property located at 1250 Springbrook Road in Walnut Creek (APN 177 - 270 -030) as currently unneeded; authorized the General Manager to amend the current lease with New Cingular Wireless PCS, LLC (formerly AT &T Wireless PCX, Inc.) to expand the land area of the lease and extend the term of the lease for up to ten years for continued use of the property as a wireless telecommunications facility; and found that the lease amendment and extension are exempt from CEQA. 6. BIDS AND AWARDS a. Award a construction contract in the amount of $2,085,370 to California Trenchless, Inc., the lowest responsive and responsible bidder for the Diablo July 11, 2013 Special Board Action Summaries Page 4 Sewer Renovations, Phase 2, District Project 5976; and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Awarded a construction contract to California Trenchless, Inc.; and authorized the General Manager to execute the contract documents subject to submittal requirements (4 -1; Causey, No). 7. REPORTS a. General Manager 1) Update on payments of outstanding capacity fees, and delinquent capacity fees. Reviewed by Budget and Finance Committee. BOARD ACTION: Received the update. 2) Update on the Seismic Improvements for Headquarters Office Building (HOB), District Project 8226. BOARD ACTION: Received the update. 3) Announcements The following written announcements were included with the agenda packet: a) Staff Promotions of Nathaniel Morales to Senior Engineer in the Plant Operations Department, Edgar Lopez to Senior Engineer in the Capital Projects Division, and Paul Fuentes to Engineering Assistant III in the Capital Projects Division. b) Employee Appreciation Picnic on Wednesday, July 17, 2013 C) Opacity Excursion on June 20, 2013 The following additional announcements were made at the meeting: d) New Alamo Sheriff Substation Pharmaceutical Collection Site e) Contra Costa Safe Medicine Disposal Forum f) Distribution of Fiscal Year 2013 -14 Capital Improvement Budget (CIB) and Ten -Year Plan Executive Summary to the Board July 11, 2013 Special Board Action Summaries Page 5 BOARD ACTION: Received the announcements. b. Counsel for the District None. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meeting of the Enterprise Committee, scheduled for July 18, 2013. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; anc meetings or conferences for which the District paid their expenses. Member McGill June 24, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). July 8, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Pilecki • June 27, 2013 — Capital Projects Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 8. HUMAN RESOURCES a. Adopt Resolution 2013 -015 appointing Roger S. Bailey to the position of General Manager effective August 19, 2013 at a starting salary of $19,083.34 per month ($229,000 per year); rescinding Resolution 2012 -019; and approving the Employment Agreement. July 11, 2013 Special Board Action Summaries Page 6 BOARD ACTION: Adopted Resolution 2013 -015 appointing Roger S. Bailey to the position of General Manager effective August 19, 2013; rescinding Resolution 2012 -019; and approving the Employment Agreement. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. ADJOURNMENT — at 2:58 p.m., followed by Reception in the Multi Purpose Room to welcome new General Manager Roger S. Bailey.