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Home My WebLink About00. BOARD AGENDAJl Central Contra Costa Sanitary District SPECIAL BOARD MEETING BOARD OF DIRECTORS: JAMES A. NEJEDLY President AGENDA DAVID R. WILLIAMS President Pro Tem Board Room PAUL H CAUSEY MICHAEL R. McGILL Thursday TADJ PILECKI July 11, 2013 PHONE. (925) 228 -9500 2:00 p.m. FAX.- (925) 676 -7211 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper July 11, 2013 Special Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) June 6, 2013; and 2) June 12, 2013. b. Approve expenditures dated July 11, 2013. Reviewed by Budget and Finance Committee. C. Receive May 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Set August 1, 2013 at 2:00 p.m. as the date and time for a public hearing to consider placing the Fiscal Year 2013 -14 Sewer Service Charges on the Contra Costa County tax roll for collection. e. Authorize the General Manager to execute a professional engineering services agreement with RMC Water and Environment in the amount of $135,000 to prepare a feasibility study for the Refinery Recycled Water Project, District Project 7300. Approval recommended by Enterprise Committee. Authorize the General Manager to amend an existing professional services agreement with Federal Advocates from $149,500 to $179,500 to continue advocacy efforts to obtain Federal grant funding for the Refinery Recycled Water Project, District Project 7300. Approval recommended by Enterprise Committee. g. Adopt Resolution 2013 -014 accepting a grant of easement from Jason W. Baskett and Lynn H. Baskett, property owners at 44 Barbara Road in Orinda (APN 273 - 063 -030) (Job 2645 — Parcel 7); and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt revisions to the job classification of Administrative Services Supervisor. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER July 11, 2013 Special Board Agenda Page 3 5. PUBLIC HEARINGS a. Hold public hearing to consider adopting Resolution 2013-016 declaring a portion of the District’s property locat ed at 1250 Springbrook Road in Walnut Creek (APN 177-270-030) as currently unneeded; authorizing the General Manager to amend the cu rrent lease with New Cingular Wireless PCS, LLC (formerly AT&T Wireless PC X, Inc.) to expand the land area of the lease and extend the term of the lease for up to ten years for continued use of the property as a wireless telecommuni-cati ons facility; and find that the lease amendment and extension are exempt from California Environmental Quality Act (CEQA). Approval recomme nded by Enterprise Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Hold public hearing and adopt Resolution 2013-016 declaring a portion of the District’s property located at 1250 Springbrook Road in Walnut Creek (APN 177-270-030) as currently unneeded; authorize the General Manager to amend the current lease with New Cingular Wi reless PCS, LLC (formerly AT&T Wireless PCX, Inc.) to expand the la nd area of the lease and extend the term of the lease for up to ten years for continued use of the property as a wireless telecommunications f acility; and find that the lease amendment and extension are exempt from CEQA. 6. BIDS AND AWARDS a. Award a construction contract in the amount of $2,085,370 to California Trenchless, Inc., the lowest responsiv e and responsible bidder for the Diablo Sewer Renovations, Phase 2, Distr ict Project 5976; and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staf f will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract to California Trenchless, Inc.; and authorize the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Update on payments of outstandi ng capacity fees, and delinquent capacity fees. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation: Receive the update. July 11, 2013 Special Board Agenda Page 4 2) Update on the Seismic Improvements for Headquarters Office Building (HOB), District Project 8226. (5 minute staff presentation.) Staff Recommendation: Receive the update. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey Member Williams Member McGill • June 24, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • July 8, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Pilecki • June 27, 2013 — Capital Projects Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. July 11, 2013 Special Board Agenda Page 5 8. HUMAN RESOURCES a. Adopt Resolution 2013 -015 appointing Roger S. Bailey to the position of General Manager effective August 19, 2013 at a starting salary of $19,083.34 per month ($229,000 per year); rescinding Resolution 2012 -019; and approving the Employment Agreement. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt Resolution 2013 -015 appointing Roger S. Bailey to the position of General Manager effective August 19, 2013; rescinding Resolution 2012 -019; and approving the Employment Agreement. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT followed by Reception in the Multi Purpose Room to welcome new General Manager Roger S. Bailey. July 11, 2013 Special Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION JULY 2013 Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, July 8 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room July 11 Board of Directors 2:00 p.m. July 14 -17 National Association of Clean Water Agencies Cincinnati (NACWA) Conference Cause y, McGill, Williams Monday California Special Districts Association — Contra Central Contra Costa Sanitary District July 15 Costa Chapter (CCSDA) Meeting Multi Purpose Room 10:00 a.m. Tuesday Enterprise Committee Meeting 1470 Enea Circle, 2" Floor, July 18 McGill, Nejedly Concord 3:00 p.m. Tuesday Budget and Finance Committee Meeting 1470 Enea Circle, 2nd Floor, July 23 McGill, Nejedly Concord 3:00 p.m. Tuesday Human Resources Committee Meeting 1470 Enea Circle, 2" Floor, July 23 Williams, Pilecki Concord 3:00 p.m. Thursday Board Meeting Board Room July 25 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, July 29 McGill, Nejedly Concord 3:00 p.m. AUGUST 2013 Thursday Board Meeting Board Room August 1 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, August 12 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room August 15 Board of Directors 2:00 p.m. August 21 -24 California Association of Sanitation Agencies San Diego (CASA) Conference Cause y, McGill, Williams SEPTEMBER 2013 Tuesday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, September 3 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room September 5 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 715113