HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 07-08-13Jl Central Contra Costa Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Chair McGill
Member Nejedly
Monday, July 8, 2013
3:00 p.m.
Middle Conference Room
1470 Enea Circle, Second Floor
Concord, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS:
JAMES A. NEJEDLY
President
DA V7D R. 97LLIAMS
President Pro Tem
PA UL H. CA USEY
MICHAEL R. MCGILL
TAD J. PILECKI
PHONE: (925) 228 -9500
FAX.- (925) 676 -7211
www.centralsan.org
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within its
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception Desk,
4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item
is accompanied by written supporting material. Reports and information relating to agenda items
distributed within 72 hours of the meeting to a majority of the Committee are also available for public
inspection at the Reception Desk. During the meeting, information and supporting materials are available
in the meeting room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone,
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Budget and Finance Committee
July 8, 2013
Page 2
1. Call Meeting to Order
2. Public Comments
3. Old Business
*a. Review staff's responses to the Committee's request for information
regarding the following expenditures at previous meetings:
Check Date Amount Vendor
#195179 5116113 51,953.67 PG &E Service 3126 — 4124
#195308 5130113 750.00 Bigge Crane & Rigging Co.
Staff Recommendation: Review staff's responses.
4. Risk Management
*a. Review Loss Control Report and discuss outstanding claims
Staff Recommendation: Review the report, discuss outstanding
claims and provide direction if needed.
5. Receive update on payments of outstanding capacity fees, and delinquent
capacity fees (Item 7.a.1) in Board Binder)
Staff Recommendation: Receive the update and provide input to staff if
needed.
6. Review May 2013 Financial Statements and Investment Reports (Item 3.c. in
Board Binder)
Staff Recommendation: Review and recommend Board approval.
7. Expenditures
a. Review Expenditures (Item 3.b. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
*b. Review Legal Expenditure Summary
Staff Recommendation: Review Legal Expenditure Summary.
8. Announcements
Budget and Finance Committee
July 8, 2013
Page 3
Suggestions for future agenda items
10. Adjournment
* Attachment
3a.
Central Contra Costa Sanitary District
July 8, 2013
TO: BUDGET AND FINANCE COMMITTEE
FROM: THEA VASSALLO, FINANCE MANAGER
VIA: CURT SWANSON, PROVISIONAL GENERAL MANAGER
SUBJECT: EXPENDITURE FOLLOW -UP
At the June 17, 2013 Budget and Finance Committee meeting, staff was asked to
provide additional information on the following:
Check Date Amount Vendor
#195179 5/16/13 51,953.67 PG &E Service 3/26 — 4/24
Need more info on the $22,000 demand charges related to the PG &E
planned outage.
Check Date Amount Vendor
#195308 5/30/13 750.00 Bigge Crane & Rigging Co.
The District rented unit #75159. What size (tonnage) boom truck was
rented?
Per further review done by Plant Maintenance Superintendent Dave Robbins and
Senior Engineer Craig Mizutani, the $22,000 demand charge on the March -April PG &E
bill was actually during a CCCSD - planned shutdown of the cogeneration turbine and
was not due to a PG &E- planned shutdown of their natural gas service to the Treatment
Plant as staff originally thought. The demand charge was incurred on April 10, 2013.
The PG &E natural gas shutdown occurred on April 13 and 14, 2013. District staff shut
down the cogeneration unit on April 10 to replace fan blade bolts and perform other
maintenance.
Per Plant Maintenance Superintendent Dave Robbins, the District rented the crane
because of the reach needed for the emergency repairs on DAF Tank No. 1. The
Plant's boom truck has a capacity of 10 tons. The original request to Bigge Crane and
Rigging Co. was for a 20 ton boom truck, but they had none in stock in the area, so a
larger, 75 -ton crane was supplied for the same price. The Plant boom truck did not
have the operating radius at the boom length and angle required to reach these
components. The $750 rental from Bigge Crane included a crane operator, a rigger,
and a large mobile crane.
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