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Home My WebLink AboutBOARD ACTION SUMMARY 06-20-13Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553 4392 1 ACTION SUMMARY J.4.1IEI;A. nEJEDLP President DAT7D R. IT=1.4.IIS' President Pro Ten? Board Room P4z:LH. c4L:sEF _1IIC'HAEL R. _WcGILL Thursday TADS PILD'BZ June 20, 2013 PHOlE: (925) 228 -9500 2:00 p.m. F<Li: (925) 676 -7211 i n n r. centralsan. org 1. ROLL CALL PRESENT: Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS Don Salladay, a ratepayer from Pleasant Hill, commented that holding the meeting in the afternoon made it difficult for some people to attend and asked why it was not scheduled for a later time. 3. CONSENT CALENDAR a. Approve minutes of Board meeting held on the following dates: May 16, 2013 (Regular); May 20, 2013 (Special); and May 31, 2013 (Special). b. Approve expenditures dated June 6, 2013. Reviewed by Budget and Finance Committee. C. Set July 25, 2013 at 2:00 p.m. as the date and time for a public hearing to consider placing the following on the Contra Costa County tax roll for collection: Fiscal Year 2013 -14 Capacity Use Charges; Fiscal Year 2013 -14 Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts; and Fiscal Year 2013 -14 Assessments for other Fee Installment Payment Programs. d. Set July 25, 2013 at 2:00 p.m. as the date and time for a public hearing to consider placing delinquent charges on the Fiscal Year 2013 -14 Contra Costa County tax roll for collection. June 20, 2013 Board Action Summary Page 2 e. Set July 25, 2013 at 2:00 p.m. as the date and time for a public hearing to consider: (1) confirming and levying final assessments for St. Mary's Road Contractual Assessment District (CAD) No. 2011 -1 in Lafayette, (2) placing the Fiscal Year 2013 -14 assessments on the Contra Costa County tax roll for collection, and (3) adopting an uncodified ordinance establishing reimbursement fees for the properties which could directly connect to Job 6513. Authorize the General Manager to renew insurance coverage for Fiscal Year 2013 -14 for excess liability and property coverage. (This item was not reviewed by Budget and Finance Committee as was stated in the accompanying Position Paper). g. Authorize the General Manager to execute a professional services agreement appointing Maze & Associates, Certified Public Accountants, as independent auditor to perform examination of the District's financial statements for Fiscal Years 2012 -13 through 2015 -16, with an option for a one -year extension. Approval recommended by Budget and Finance Committee. h. Adopt Resolution 2013 -012 authorizing the General Manager to enter into a three -month lease extension through September 30, 2013 with County Quarry Products, LLC for the concrete and asphalt recycling operation at 5501 Imhoff Drive (APN 159 - 140 -052). Adopt Resolution 2013 -013 accepting a grant of easement from Alan C. Gould and Arlene I. Gould, property owners at 45 -47 Longridge Road in Orinda (APN 273 - 063 -061), and authorizing the execution of a quitclaim deed to the specified property owners(Job 2645 — Parcel 1 -AIR); and authorize staff to record documents with the Contra Costa County Recorder. Adopt revisions to job classification of Plant Operations Superintendent. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 1► renn 5. PUBLIC HEARINGS a. Conduct a public hearing to consider the following matters: • Adopting the Fiscal Year 2013 -14 Capital Improvement Budget for inclusion in the Fiscal Year 2012 -13 District Budget; • Approving the 2013 Ten -Year Capital Improvement Plan; and June 20, 2013 Board Action Summary Page 3 • Making the finding that the documents are exempt from the California Environmental Quality Act (CEQA). BOARD ACTION: Adopted the Fiscal Year 2013 -14 Capital Improvement Budget for inclusion in the Fiscal Year 2013 -14 District Budget and approved the 2013 Ten -Year Capital Improvement Plan, with the exclusion of the Recycled Water Program, and made the finding that the documents are exempt from CEQA. (4 -1; Pilecki, No.) Approved the Recycled Water Program of the above. (3 -2; Williams and Pilecki, No.) b. Conduct a public hearing on the following matters, reviewed by Budget and Finance Committee: 1) Consider adopting the following budgets for Fiscal Year 2013 -14: • Operations and Maintenance Budget, • Debt Service Fund Budget, and • Self- Insurance Fund Budget. BOARD ACTION: Approved and adopted the Fiscal Year 2013 -14 Operations and Maintenance Budget, Debt Service Fund Budget and Self- Insurance Fund Budget. 2) Consider adopting Uncodified Ordinance No. 278 establishing an increase in the annual Sewer Service Charge for residential and non- residential customers of $34 per Residential Unit Equivalent (RUE) for Fiscal Year 2013 -14, effective July 1, 2013, for a total of $405 per RUE; and an additional $34 per RUE increase for Fiscal Year 2014 -15, effective July 1, 2014, for a total of $439 per RUE. BOARD ACTION: Made the finding that there was not a majority protest as indicated by receipt of only 67 legally -valid letters in opposition; adopted Uncodified Ordinance No. 278 increasing the annual Sewer Service Charge for residential and non - residential customers by $34 per RUE for Fiscal Year 2013 -14, effective July 1, 2013, for a total of $405 per RUE; and by an additional $34 per RUE for Fiscal Year 2014 -15, effective July 1, 2014, for a total of $439 per RUE; with the additional condition that prior to imposing the rate for Fiscal Year 2014 -15, a noticed public hearing will be held to determine whether the increase is still necessary. (4 -1; Pilecki, No.) June 20, 2013 Board Action Summary Page 4 6. BIDS AND AWARDS a. Award a construction contract in the amount of $316,582 to Nor -Cal Pipeline Services, the lowest responsive and responsible bidder for construction of the CIPP (Cured -in -Place Pipe) Lining of Sanitary Sewers, District Project 5999; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Nor -Cal Pipeline Services; and authorized the General Manager to execute the contract documents subject to submittal requirements. (4 -1; Causey, No.) 7. REPORTS a. General Manager 1) Update on the Seismic Improvements for Headquarters Office Building (HOB), District Project 8226. BOARD ACTION: Update postponed to next meeting. 2) Announcements The following written announcements were included with the agenda packet: a) 2013 National Association of Clean Water Agencies ( NACWA) Platinum Peak Performance Award — Alan Weer to Attend NACWA Summer Conference from July 14 through July 17, 2013, in Cincinnati, Ohio b) Attendance at the Water Environment Federation /International Water Association (WEF /IWA) Nutrient Removal and Recovery Conference 2013 — July 28 through July 31, 2013, in Vancouver, British Columbia, Canada The following additional written announcements were handed out at the meeting: C) Mercury spilled by customer arrives at Household Hazardous Waste (HHW) Facility d) Recent Personnel Advancements — Chris Haisley and Greg Palmer advanced to Pumping Stations Operator Ills June 20, 2013 Board Action Summary Page 5 e) Proposition 1 E grant funding not received on joint project with Contra Costa County Flood Control District to raise height of levees surrounding the Treatment Plant for flood protection BOARD ACTION: Received the announcements. b. Counsel for the District District Counsel Kent Alm announced that Closed Sessions would be held at the next meeting to provide updates on the following two matters: • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. • California River Watch C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming June 24, 2013 Enterprise Committee Meeting and the June 27, 2013 Capital Projects Committee Meeting. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; anc meetings or conferences for which the District paid their expenses. Member McGill June 12, 2013 — The Industrial Association of Contra Costa County (IACCC) June Forum featuring Jack Stewart of California Manufacturers and Technology Association speaking on California economy (expenses). June 13, 2013 — East Bay Leadership Council (formerly Contra Costa Council) Installation Dinner to install officers for 2013 -14 and honoring Keith and Iris Archuleta with the Contra Costa Medal Award for their work in building healthy organizations and sustainable communities (expenses). June 20, 2013 Board Action Summary Page 6 • June 17, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on May 2, 2013 authorizing repairs to the damaged Dissolved Air Flotation (DAF) tank, District Project 7265, Treatment Plant Equipment Replacement project, pursuant to Public Contract Code 22050(b); and terminate the emergency situation in accordance with Public Contract Code 22050(c)(3). BOARD ACTION: Received report and terminated the emergency situation in accordance with Public Contract Code 22050(c)(3). 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 1► renn 10. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Item 11.a. 11. CLOSED SESSION a. Personnel Matters pursuant to California Government Code Section 54957(b): • Public Employee Appointment Title: General Manager BOARD ACTION: Held the closed session. 12. REPORT OUT OF CLOSED SESSION No reportable action was taken in closed session. 13. ADJOURNMENT — at 5:18 p.m.