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Home My WebLink About06.a. Award contract for CIPP (Cured-in-Place Pipe) Lining of Sanitary Sewers, DP 5999Central Contra Costa Sanitary District lKa. ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date June 20, 2013 Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH NOR -CAL PIPELINE SERVICES FOR THE CONSTRUCTION OF THE CURED -IN -PLACE PIPE LINING OF SANITARY SEWERS, DISTRICT PROJECT 5999 Submitted By. Initiating Dept. /Div.: Richard Foss, Assistant Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: i N. Molina —Associate Engineer V S. Mestetsky — Senior Engineer C. Swanson A. Antkowiak — Capital Projects Division Manager Provisional General Manager ISSUE: On June 4, 2013, four (4) sealed bids were received and opened for the construction of the Cured -in -Place Pipe (CIPP) Lining of Sanitary Sewers, District Project 5999. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a construction contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Up to approximately $472,000, including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: This project is a blanket contract for urgent cured -in -place lining construction work as a part of the Collection System Urgent Projects Program. The contract will provide the Collection System Operations Department (CSOD) with a cost - effective and expedient method to get critical sewers repaired. The construction of these sewers will take place in easements and low- traffic residential areas in various locations throughout the District's service. area. The initial work for the project includes three sites (shown on Attachment 1) at a cost of $51,396, which are representative of any future additional urgent cured -in -place lining repair locations. Future repair sites will be added on an as- needed basis as sewer deficiencies are identified by CSOD. The contract will be open for three years. C:\ Users\ danderson \AppData \Local\Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \5999 Award PP CIPP Lining.doc Page 1 of 6 POSITION PAPER Board Meeting Date: June 20, 2013 Subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH NOR -CAL PIPELINE SERVICES FOR THE CONSTRUCTION OF THE CURED -IN -PLACE PIPE LINING OF SANITARY SEWERS, DISTRICT PROJECT 5999 District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of the CIPP Lining of Sanitary Sewers, District Project 5999, is $316,000. This project was advertised on May 17 and 22, 2013. Four sealed bids ranging from $316,582 to $509,955 were received and publicly opened on June 4, 2013. The Engineering Department conducted a technical and commercial review of the bids and determined that Nor -Cal Pipeline Services is the lowest responsive bidder with a bid amount of $316,582. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $379,800. The total cost of the CIPP Lining of Sanitary Sewers is anticipated to be up to $472,000. This project is included in the fiscal year (FY) 2012 -13 Capital Improvement Budget (CIB) on page CS -26. The CIB lists the total project cost as $236,000, which was an estimate of the funds required to meet the needs of CSOD. As the project was developed, to minimize costs associated with bidding and processing contract documents, the project duration was increased from two years to three years. Additionally, to provide more flexibility for CSOD, the scope of work was expanded. This resulted in higher total project costs than what is included in the CIB. Based on the District's prior experience with similar blanket contracts, staff does not anticipate expending the authorized funds during any of the next three years. Staff has conducted a cash -flow analysis of the Collection System Program budget and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from CEQA under CCCSD CEQA Guidelines Section 15301, because it involves making minor alterations to existing sewer facilities at the same locations and with the same purpose and level of activity as the facilities being replaced. This project also is exempt under District CEQA Guidelines Section 15061(b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distances involved, and the District's mitigating construction specifications. These specifications are standardized general and special conditions that are made part of the project bid documents to address environmental considerations, such as protecting trees and riparian areas, as well as compliance with applicable federal, state, county, district, municipal and local laws, ordinances, orders, and regulations. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. C: \Users\danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \5999 Award PP CIPP Lining (2).doc Page 2 of 6 POSITION PAPER Board Meeting Date: June 20, 2013 Subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH NOR -CAL PIPELINE SERVICES FOR THE CONSTRUCTION OF THE CURED -IN -PLACE PIPE LINING OF SANITARY SEWERS, DISTRICT PROJECT 5999 RECOMMENDED BOARD ACTION: Staff recommends the following: 1. Find that the project is exempt from CEQA, 2. Award a construction contract in the amount of $316,582 for the construction of the CIPP Lining of Sanitary Sewers, District Project 5999, to Nor -Cal Pipeline Services, the lowest responsive bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. Attached Supporting Documents: 1. Project Location Map 2. Summary of Bids 3. Post -Bid / Preconstruction Estimate C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \5999 Award PP CIPP Lining.doc Page 3 of 6 ATTACHMENT 1 Required Cured -In -Place Lining Project Locations District Boundary Martinez Orinda In b 24 _ Lafayette � atay��re r��orf M 0 ��.r. M szt. ut Creek C:\ Users \dandersonWppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \5999 Award PP CIPP Uning.doc Page 4 of 6 ATTACHMENT 2 CIPP LINING OF SANITARY SEWERS DISTRICT PROJECT 5999 SUMMARY OF BIDS PROJECT NO.: 5999 DATE: JUNE 4, 2013 / 2 PM PROJECT NAME: CIPP LINING OF SANITARY SEWERS PROJECT LOCATION: VARIOUS LOCATIONS IN THE DISTRICT NO. OF ADDENDA: 1 ENGINEER'S ESTIMATE: $316,000 / 3 YEARS NO. BIDDER BID PRICE 1 Nor -Cal Pipeline Services $316,582 Yuba City, CA 95992 2 Michels Corporation $431,665 Salem, OR 97302 3 Insitu -Form Technologies, LLC $491,670 Littleton, CO 80125 4 California Trenchless, Inc. $509,955 Dublin, CA 94568 BIDS OPENED BY /s/ Elaine Boehme CMC DATE: June 4, 2013 C: \Users\dandersonWppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook\DVCG8C5G \5999 Award PP CIPP Lining.doc Page 5 of 6 ATTACHMENT 3 CIPP LINING OF SANITARY SEWERS DISTRICT PROJECT 5999 Pn- qT -Rfn i PRFCCANSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $316,582 b. Contingency at 15% $47,418 c. Permits $10,000 SUBTOTAL - CONSTRUCTION COST $374,000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - Inspection / Project Engineering $45,000 - Construction Management $9,000 - Public Relations $1,000 - Right of Way $1,000 b. Consultants - Arborist $2,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $58,000 16% 3. PREBID EXPENDITURES a. Engineering $40,000 11% SUBTOTAL - PREBID EXPENDITURES $40,00 0 11% 4. TOTAL PROJECT COST $472,000 5. FUNDS AUTHORIZED TO DATE $92,200 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT Line 4 - Line 5) 7 C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \5999 Award PP CIPP Lining.doc Page 6 of 6