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Home My WebLink About00. BOARD AGENDA 06-20-13L Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday June 20, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. 97LLIAMS President Pro Tem PAUL H CAUSEY MICHAEL R. McGILL TAD J PILECKI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. kV Recycled Paper June 20, 2013 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meeting held on the following dates: 1) May 16, 2013 (Regular); 2) May 20, 2013 (Special); and 3) May 31, 2013 (Special). b. Approve expenditures dated June 6, 2013. Reviewed by Budget and Finance Committee. C. Set July 25, 2013 at 2:00 p.m. as the date and time for a public hearing to consider placing the following on the Contra Costa County tax roll for collection. • Fiscal Year 2013 -14 Capacity Use Charges; • Fiscal Year 2013 -14 Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts; and • Fiscal Year 2013 -14 Assessments for other Fee Installment Payment Programs. d. Set July 25, 2013 at 2:00 p.m. as the date and time for a public hearing to consider placing delinquent charges on the Fiscal Year 2013 -14 Contra Costa County tax roll for collection. e. Set July 25, 2013 at 2:00 p.m. as the date and time for a public hearing to consider: (1) confirming and levying final assessments for St. Mary's Road Contractual Assessment District (CAD) No. 2011 -1 in Lafayette, (2) placing the Fiscal Year 2013 -14 assessments on the Contra Costa County tax roll for collection, and (3) adopting an uncodified ordinance establishing reimbursement fees for the properties which could directly connect to Job 6513. Authorize the General Manager to renew insurance coverage for Fiscal Year 2013 -14 for excess liability and property coverage. Reviewed by Budget and Finance Committee. June 20, 2013 Board Agenda Page 3 g. Authorize the General Manager to execute a professional services agreement appointing Maze & Associates, Certified Public Accountants, as independent auditor to perform examination of the District's financial statements for Fiscal Years 2012 -13 through 2015 -16, with an option for a one -year extension. Approval recommended by Budget and Finance Committee. h. Adopt Resolution 2013 -012 authorizing the General Manager to enter into a three -month lease extension through September 30, 2013 with County Quarry Products, LLC for the concrete and asphalt recycling operation at 5501 Imhoff Drive (APN 159 - 140 -052). Adopt Resolution 2013 -013 accepting a grant of easement from Alan C. Gould and Arlene I. Gould, property owners at 45 -47 Longridge Road in Orinda (APN 273 - 063 -061), and authorizing the execution of a quitclaim deed to the specified property owners(Job 2645 — Parcel 1 -AIR); and authorize staff to record documents with the Contra Costa County Recorder. Adopt revisions to job classification of Plant Operations Superintendent. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. Conduct a public hearing to consider the following matters: (5 minute staff presentation.) • Adopting the Fiscal Year 2013 -14 Capital Improvement Budget for inclusion in the Fiscal Year 2012 -13 District Budget; • Approving the 2013 Ten -Year Capital Improvement Plan; and • Making the finding that the documents are exempt from the California Environmental Quality Act (CEQA). Staff Recommendation (Motion Required): Conduct the public hearing and take the following actions: Adopt the Fiscal Year 2013 -14 Capital Improvement Budget for inclusion in the Fiscal Year 2013 -14 District Budget; approve the 2013 Ten -Year Capital Improvement Plan; and make the finding that these documents are exempt from CEQA. b. Conduct a public hearing on the following matters, reviewed by Budget and Finance Committee: (15 minute staff presentation.) 1) Consider adopting the following budgets for Fiscal Year 2013 -14: • Operations and Maintenance Budget, • Debt Service Fund Budget, and • Self- Insurance Fund Budget. June 20, 2013 Board Agenda Page 4 Staff Recommendation (Motion Required): Approve and adopt the Fiscal Year 2013 -14 Operations and Maintenance Budget, Debt Service Fund Budget and Self- Insurance Fund Budget. 2) Consider adopting Uncodified Ordinance No. 278 establishing an increase in the annual Sewer Service Charge for residential and non- residential customers of $34 per Residential Unit Equivalent (RUE) for Fiscal Year 2013 -14, effective July 1, 2013, for a total of $405 per RUE; and an additional $34 per RUE increase for Fiscal Year 2014 -15, effective July 1, 2014, for a total of $439 per RUE. Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 278 increasing the annual Sewer Service Charge for residential and non - residential customers by $34 per RUE for Fiscal Year 2013 -14, effective July 1, 2013, for a total of $405 per RUE; and by an additional $34 per RUE for Fiscal Year 2014 -15, effective July 1, 2014, for a total of $439 per RUE. 6. BIDS AND AWARDS a. Award a construction contract in the amount of $316,582 to Nor -Cal Pipeline Services, the lowest responsive and responsible bidder for construction of the CIPP (Cured -in -Place Pipe) Lining of Sanitary Sewers, District Project 5999; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Nor -Cal Pipeline Services; and authorize the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Update on the Seismic Improvements for Headquarters Office Building (HOB), District Project 8226. (5 minute staff presentation.) Staff Recommendation: Receive the update. June 20, 2013 Board Agenda Page 5 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey Member Pilecki Member Williams Member McGill • June 12, 2013 — The Industrial Association of Contra Costa County (IACCC) June Forum featuring Jack Stewart of California Manufacturers and Technology Association speaking on California economy (expenses). • June 13, 2013 — East Bay Leadership Council (formerly Contra Costa Council) Installation Dinner to install officers for 2013 -14 and honoring Keith and Iris Archuleta with the Contra Costa Medal Award for their work in building healthy organizations and sustainable communities (expenses). • June 17, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. June 20, 2013 Board Agenda Page 6 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on May 2, 2013 authorizing repairs to the damaged Dissolved Air Flotation (DAF) tank, District Project 7265, Treatment Plant Equipment Replacement project, pursuant to Public Contract Code 22050(b); and terminate the emergency situation in accordance with Public Contract Code 22050(c)(3). (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive report and terminate the emergency situation in accordance with Public Contract Code 22050(c)(3). 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 11. CLOSED SESSION a. Personnel Matters pursuant to California Government Code Section 54957(b): e Public Employee Appointment Title: General Manager 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT June 20, 2013 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Monday Enterprise Committee Meeting 1470 Enea Circle, 2"° Floor, June 24 McGill, Nejedly Concord 3:00 p.m. Thursday Capital Projects Committee Meeting Multi- Purpose Room June 27 Pilecki, Causey 1:30 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 "0 Floor, July 8 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room July 11 Board of Directors 2:00 p.m. July 14 -17 National Association of Clean Water Agencies Cincinnati (NACWA) Conference Cause y, McGill, Williams Monday California Special Districts Association — Contra Central Contra Costa Sanitary District July 15 Costa Chapter (CCSDA) Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2nd Floor, July 22 McGill, Nejedly Concord 3:00 p.m. Tuesday Human Resources Committee Meeting 1470 Enea Circle, 2 nd Floor, July 23 Williams, Pilecki Concord 3:00 p.m. Thursday Board Meeting Board Room July 25 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2nd Floor, July 29 McGill, Nejedly Concord 3:00 p.m. AUGUST 2013 Thursday Board Meeting Board Room August 1 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, August 12 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room August 15 Board of Directors 2:00 p.m. August 21 -24 California Association of Sanitation Agencies San Diego (CASA) Conference Cause y, McGill, Williams Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 6114113