HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 06-17-13Jl Central Contra Costa Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Chair McGill
Member Nejedly
Monday, June 17, 2013
3:00 p.m.
Middle Conference Room
1470 Enea Circle, Second Floor
Concord, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS:
JAMES A. NEJEDLY
President
DA V7D R. 97LLIAMS
President Pro Tem
PA UL H. CA USEY
MICHAEL R. MCGILL
TAD J. PILECKI
PHONE: (925) 228 -9500
FAX.- (925) 676 -7211
www.centralsan.org
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within its
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception Desk,
4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item
is accompanied by written supporting material. Reports and information relating to agenda items
distributed within 72 hours of the meeting to a majority of the Committee are also available for public
inspection at the Reception Desk. During the meeting, information and supporting materials are available
in the meeting room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone,
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Budget and Finance Committee
June 17, 2013
Page 2
Call Meeting to Order
2. Public Comments
3. Old Business
*a. Review staff's responses to the Committee's request for information
regarding the following expenditures at a previous meeting:
Check Date Amount Vendor
#195164 5116113 287.30 LaBella, Melody
#195165 5116113 399.03 LaBella, Melody
Why did the system produce two checks instead of one?
#195179 5116113 51,953.67 PG &E Service 3126 — 4124
Explanation on the increase for the period billed?
Staff Recommendation: Review staff's responses.
4. Risk Management
*a. Review Loss Control Report and discuss outstanding claims
Staff Recommendation: Review the report, discuss outstanding
claims and provide direction if needed.
5. Review Position Paper conducting a public hearing on the following matters (Item
5.b.1) and 5.b.2) in Board Binder):
a. Consider adopting the following budgets for Fiscal Year 2013 -14:
• Operations and Maintenance Budget,
• Debt Service Fund Budget, and
• Self- Insurance Fund Budget
b. Consider adopting Uncodified Ordinance No. 278 establishing an increase
in the annual Sewer Service Charge for residential and non - residential
customers of $34 per Residential Unit Equivalent (RUE) for Fiscal Year
2013 -14, effective July 1, 2013, for a total of $405 per RUE; and an
additional $34 per RUE increase for Fiscal Year 2014 -15, effective July 1,
2014, for a total of $439 per RUE.
Staff Recommendation: Review and recommend the Board adopt the
budgets and ordinance.
Budget and Finance Committee
June 17, 2013
Page 3
6. Expenditures
a. Review Expenditures (Item 3.b. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
*b. Review Legal Expenditure Summary
Staff Recommendation: Review Legal Expenditure Summary.
7. Announcements
8. Suggestions for future agenda items
9. Adjournment
* Attachment
aa.
Central Contra Costa Sanitary District
June 17, 2013
TO: BUDGET AND FINANCE COMMITTEE
FROM: THEA VASSALLO, FINANCE MANAGER
VIA: CURT SWANSON, PROVISIONAL GENERAL ANAGER
SUBJECT: EXPENDITURE FOLLOW -UP
At the June 3, 2013 Budget and Finance Committee meeting, staff was asked to provide
additional information on the following:
Check# Date Amount Payee/Vendor
195164 5/16/13 $287.30 LaBella, Melody
195165 5/16/13 $399.03 LaBella, Melody
Why did the system produce two checks instead of one?
195179 5/16/13 $51,953.67 PG &E Services 3/26 — 4/24
Regarding the two checks for Ms. LaBella, Ms. LaBella had submitted several
reimbursable expenses on a Payment Authorization Form. Subsequently, she
submitted a Travel Expense Form. The system automatically prints a separate check
for anything submitted on a payment authorization. Payment authorization checks are
frequently used as supporting documentation and should stand on their own when being
attached to supporting documentation.
The higher PG &E bill for March /April was due to a planned natural gas shutdown by
PG &E. Without natural gas, the District had to buy PG &E electricity instead of
generating its own power through the Cogen unit. Approximately $22,000 was for
demand charges.
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