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HomeMy WebLinkAboutBOARD ACTION SUMMARY 06-06-13Jl Central Contra Costa Sanitary District BOARD MEETING 1. ROLL CALL PRESENT: Members: Causey, Pilecki, Williams, Nejedly ABSENT: Members: McGill a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introduction: • Matthew Mahoney, Maintenance Planner in the Plant Operations Department BOARD ACTION: Welcomed new employee. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation of Campaign Excellence Award from Community Health Charities regarding the District's annual Giving Campaign BOARD ACTION: Received the award from Senior Administrative Assistant Deborah Harris. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: April 11, 2013; May 2, 2013; and May 13, 2013. B0_4RD OF DIRECTORS: JAL -IESA. NEJEDLP ACTION SUMMARY President DAb7DR. GVILLIALIS President Pro Tem Board Room Thursday Lrl HAERLL GILL June 6, 2013 74DJ. PILECIJ 2:00 p.m. PHONE: (925) 228 -9500 EI : (925) 676 -7211 www. centralsan. oty 1. ROLL CALL PRESENT: Members: Causey, Pilecki, Williams, Nejedly ABSENT: Members: McGill a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introduction: • Matthew Mahoney, Maintenance Planner in the Plant Operations Department BOARD ACTION: Welcomed new employee. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation of Campaign Excellence Award from Community Health Charities regarding the District's annual Giving Campaign BOARD ACTION: Received the award from Senior Administrative Assistant Deborah Harris. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: April 11, 2013; May 2, 2013; and May 13, 2013. June 6, 2013 Board Action Summary Page 2 b. Approve expenditures dated June 6, 2013. Reviewed by Budget and Finance Committee. C. Receive April 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Set July 11, 2013 at 2:00 p.m. as the date and time for a public hearing to consider declaring a piece of property located within 1250 Springbrook Road, Walnut Creek (APN 177 - 270 -030), as currently unneeded, and authorizing the General Manager to amend the current lease with New Cingular Wireless PCS, LLC (formerly AT &T Wireless PCS, Inc.) to increase the lease area for an existing wireless communications facility and extend the lease term for a period not to exceed ten years. Approval recommended by Enterprise Committee. e. Authorize extension of medical leave of absence without pay for Maintenance Crew Member II Shawn Bitle through February 28, 2014. Adopt revisions to job classification of Plant Operations Division Manager. g. Delete a vacant Senior Engineering Assistant position (G72, $7,207 - $8,725), and add and authorize the filling of an Engineering Assistant III position (G69, $6,710- $8,113). BOARD ACTION: Adopted Items 4.a. through 4.f. as recommended. Adopted Item 4.g. (3 -1 -1; Causey, No; McGill, Absent). 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Items 8.a. and 8.b. were taken out of order to accommodate members of the public who were present to speak on the items. 6. BIDS AND AWARDS a. Award a construction contract in the amount of $125,215.80 to Bridge Masters, Inc., the lowest responsive and responsible bidder for construction of the Suspended Pipe Support Evaluation and Repair, District Project 5955; and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Awarded a construction contract to Bridge Masters, Inc.; and authorized the General Manager to execute the contract documents subject to submittal requirements (3 -1 -1; Causey, No; McGill, Absent). June 6, 2013 Board Action Summary Page 3 b. Award a construction contract in the amount of $661,165 to Roto- Rooter Plumbing Services, the lowest responsive and responsible bidder for the Sewer Television Inspection Project, Phase 2B, District Project 5948; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Awarded a construction contract to Roto- Rooter Plumbing Services; and authorized the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Update on nutrient studies. BOARD ACTION: Received the update. 2) Announcements a) 2013 Annual Recycled Water Rate Increase b) Proposed Donation of Credit to Water and Wastewater Leadership Center C) Public Bidding for Diablo Sewer Renovations, Phase 2, District Project 5976 d) District to Upgrade to Microsoft Office 2010 Software e) Selection of Independent External Audit Firm The following additional announcements were made at the meeting: f) Collection System Operations (CSO) Division Places Second in its Quest for California Water Environment Association (CWEA) State Award for Collection System Operation of the Year g) 2013 Employee Appreciation Picnic Scheduled for July 17 h) Diablo Sewer Renovation Project, Phase 2 - Public Workshop BOARD ACTION: Received the announcements. With regard to 7.a.2)b), suggested that staff apply the credit to future employee attendance in the 2014 Water and Wastewater Leadership Program. With regard to 7.a.2)e), suggested that staff proceed June 6, 2013 Board Action Summary Page 4 with executing the first -year contract but return to the Board for approval to execute the contracts for the following years. b. Counsel for the District District Counsel Kent Alm reported that Closed Session Item 12.b. would not be held. C. Secretary of the District Secretary of the District Elaine Boehme reminded the Board that the District's Open Enrollment period ends on June 20, 2013. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; anc meetings or conferences for which the District paid their expenses. ►VAR i'il•Ta'1i 0M I June 3, 2013 — Budget and Finance Committee meeting — President Nejedly (stipend) and Member Pilecki (Alternate) (stipend). BOARD ACTION: Received the report. 2) Announcements 1► reyn 8. BUDGET AND FINANCE a. Authorize the General Manager to execute an agreement for installment payment of capacity fees for Oyama Sushi (restaurant) located at 1519 N. Main Street in Walnut Creek for a period not to exceed two years. Reviewed by Budget and Finance Committee. BOARD ACTION: Authorized the General Manager to execute an agreement for installment payment of capacity fees for Oyama Sushi for a period not to exceed two years. Directed staff to develop a procedure for executing agreements for installment payments of capacity fees, using this case as a template. b. Conduct a hearing to consider an appeal by Mr. Richard Price of the staff decision to assess a capacity fee and related fees and charges for his June 6, 2013 Board Action Summary Page 5 property located at 4221 Blackhawk Meadow Court in Danville (APN 220 -230- 021). Reviewed by Budget and Finance Committee. BOARD ACTION: Conducted the hearing; denied the appeal; adjusted the total fees and charges to $5,493, consisting of the Application Fee, Annexation Fee, Inspection Fee, Fiscal Year (FY) 2009 -10 and 2010 -11 Sewer Service Charges (the FY 2011 -12 SSC has already been billed on the Tax Roll) and the 2005 Capacity Fee; and directed staff to present a summary to the Board of paid and outstanding fees. 9. TREATMENT PLANT a. Authorize the General Manager to execute a professional services agreement with the University of California, Davis, in the amount of $105,000 for Dr. Swee Teh to repeat the Full Life -Cycle Bioassay Approach Assess Chronic Exposure of Pseudodiaptomus forbesi to Ammonia study last completed in 2010. BOARD ACTION: Authorized the General Manager to execute a professional services agreement with University of California, Davis, in the amount of $105,000 for Dr. Swee Teh to repeat the Full Life -Cycle Bioassay Approach Assess Chronic Exposure of Pseudodiaptomus forbesi to Ammonia study. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive update on emergency declared on May 2, 2013 and, if work has not been completed, authorize the General Manager under Public Contract Code 22050(b) to continue to direct Case /Cotter, Inc., D. W. Nicholson Corp., and District forces to perform emergency repairs on the damaged Dissolved Air Flotation (DAF) tank, District Project 7265, Treatment Plant Equipment Replacement project. BOARD ACTION: Received the update on the emergency. Continued authorization for emergency repairs by 415 vote of the Board and authorized expenditure of up to $250,000 to complete the repair work. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 12. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: June 6, 2013 Board Action Summary Page 6 District Negotiators: • Labor Counsel Daniel Clinton, Esq. • Provisional General Manager Curt Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support /Confidential Group (MS /CG) • Management Group b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. C. Personnel Matters pursuant to California Government Code Section 54957(b): • Public Employee Appointment Title: General Manager BOARD ACTION: Held Closed Session Items 12.a. and 12.c. only. 13. REPORT OUT OF CLOSED SESSION 1► reyn 14. ADJOURNMENT - at 5:16 p.m.