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Home My WebLink About06.a. Award construction contract - DP 5955, Suspended Pipe Support Evaluation and RepairCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS 6.a. POSITION PAPER Board Meeting Date: June 6, 2013 Subject., AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH BRIDGE MASTERS, INC. FOR THE CONSTRUCTION OF THE SUSPENDED PIPE SUPPORT EVALUATION AND REPAIR, DISTRICT PROJECT 5955 Submitted By. Initiating Dept. /Div.: Richard Foss, Assistant Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Penny — Associate Engineer e 7 S. Mestetsky — Senior Engineer c. swanson A. Antkowiak — Capital Projects Division Manager Provisional General Manager ISSUE: On May 23, 2013, two (2) sealed bids were received and opened for the construction of the Suspended Pipe Support Evaluation and Repair, District Project 5955. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements. RECOMMENDATION: Award a construction contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $392,000, including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: In 2009, the structural supports failed for a 20 -inch recycled water pipeline crossing Grayson Creek. Based on this experience, District staff, with the assistance of a consultant structural engineer (TJC and Associates, Inc.), undertook a project that identified and evaluated 53 pipes suspended from bridges throughout the District service area. Of the 53 suspended pipe crossings, 41 were deemed to be adequate, and 12 needed a more in -depth structural evaluation. After the more detailed evaluation, staff determined that 8 pipe support systems needed modifications or replacement to protect the pipes from seismic events. All repairs will be conducted in the vicinity of active creeks, which require an extensive permitting process because of the temporary scaffolding to support the pipes and construction workers, and measures to protect the creek environment. District staff have applied and obtained permits with the cities of San Ramon, Pleasant Hill, Orinda, Lafayette, the Town of Danville, Contra C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \5955 Award PP - Suspended Pipe Support.doc Page 1 of 5 POSITION PAPER Board Meeting Date: June 6, 2013 Subject., AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH BRIDGE MASTERS, INC. FOR THE CONSTRUCTION OF THE SUSPENDED PIPE SUPPORT EVALUATION AND REPAIR, DISTRICT PROJECT 5955 Costa County, Flood Control, and the California Department of Fish and Wildlife. The suspended pipe locations are shown in Attachment 1. TJC and Associates, Inc. and District staff prepared plans and specifications for the project. The Engineer's estimate for construction of the Suspended Pipe Support Evaluation and Repair, District Project 5955, is $120,000. This project was advertised on May 6 and 13, 2013. Two (2) sealed bids ranging from $125,215.80 to $277,000 were received and publicly opened on May 23, 2013. The Engineering Department conducted a technical and commercial review of the bids and determined that Bridge Masters, Inc. is the lowest responsive bidder with a bid amount of $125,215.80. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $202,000. The total cost of the Suspended Pipe Support Evaluation and Repair is anticipated to be $392,000. The engineering level of effort to evaluate all 53 sites, combined with extensive coordination to obtain environmental permits, and the special nature of the work, resulted in the higher total project cost. This project is included in the fiscal year (FY) 2012 -2013 Capital Improvement Budget (CIB) on page CS -27. Staff has conducted a cash -flow analysis of the Collection System Program budget and concluded that adequate funds are available for this project. The Board found this project exempt from the California Environmental Quality Act at its July 19, 2012, Board meeting. RECOMMENDED BOARD ACTION: Staff recommends the following: Award a construction contract in the amount of $125,215.80 for the construction of the Suspended Pipe Support Evaluation and Repair, District Project 5955, to Bridge Masters, Inc., the lowest responsive bidder, and 2. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. Attached Suoportinq Documents: 1. Project Location Map 2. Summary of Bids 3. Post -Bid /Preconstruction Estimate C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \5955 Award PP - Suspended Pipe Support.doc Page 2 of 5 ATTACHMENT 1 C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files\Content.Outlook \DVCG8C5G \5955 Award PP Suspended Pipe Support.doc Page 3 of 5 ATTACHMENT 2 SUSPENDED PIPE SUPPORT EVALUATION AND REPAIR DISTRICT PROJECT 5955 SUMMARY OF BIDS PROJECT NO.: 5955 DATE: MAY 23, 2013 / 2 PM PROJECT NAME: SUSPENDED PIPE SUPPORT EVALUATION AND REPAIR PROJECT LOCATION: VARIOUS LOCATIONS IN PLEASANT HILL, LAFAYETTE, ORINDA, WALNUT CREEK, ALAMO, SAN RAMON, AND DANVILLE NO. OF ADDENDA: 1 ENGINEER'S ESTIMATE: $120,000 NO. BIDDER BID PRICE 1 Bridge Masters, Inc. $125,215.80 Bend, OR 97701 2 Pacific Infrastructure Corporation $277,000 Pleasanton, CA 94566 BIDS OPENED BY /s/ Elaine Boehme, CMC DATE: May 23, 2013 C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \5955 Award PP - Suspended Pipe Support.doc Page 4 of 5 ATTACHMENT 3 SUSPENDED PIPE SUPPORT EVALUATION AND REPAIR DISTRICT PROJECT 5955 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $125,216 b. Contingency at 20% $25,784 c. Permits $12,000 SUBTOTAL - CONSTRUCTION COST $163,000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - Inspection $34,000 - Construction Management $16,000 - Public Relations $2,000 b. Consultants - TJC and Associates, Inc. $7,000 - Material Testing $7,000 - Biologist $3,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $69,000 44% 3. PREBID EXPENDITURES a. District Engineering* $81,000 52% b. TJC and Associates, Inc. $51,000 33% c. Permits (Cities, County, Fish and Wildlife, and $28,000 18% Flood Control) SUBTOTAL - PREBID EXPENDITURES $160,00 0 103% 4. TOTAL PROJECT COST $392,000 5. FUNDS AUTHORIZED TO DATE $190,000 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT Line 4 - Line 5) UO2.000 *Includes initial identification and evaluation of 53 sites and extensive coordination to obtain environmental permits. C: \Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \5955 Award PP - Suspended Pipe Support.doc Page 5 of 5