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Home My WebLink About00. AGENDA 06-06-13L Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday June 6, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS. JAMES A. NEIEDLY President DAVID R. WILLIAMS President Pro Tem PAUL H CAUSEY MICHAEL R. McGILL TAD J. PILE, CKI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper June 6, 2013 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introduction: • Matthew Mahoney, Maintenance Planner in the Plant Operations Department Staff Recommendation: Welcome new employee. President Nejedly will present the District pin. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation of Campaign Excellence Award from Community Health Charities regarding the District's annual Giving Campaign. (5 minute staff presentation.) Staff Recommendation: Present award to President Nejedly. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) April 11, 2013; 2) May 2, 2013; and 3) May 13, 2013. b. Approve expenditures dated June 6, 2013. Reviewed by Budget and Finance Committee. C. Receive April 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Set July 11, 2013 at 2:00 p.m. as the date and time for a public hearing to consider declaring a piece of property located within 1250 Springbrook Road, Walnut Creek (APN 177 - 270 -030), as currently unneeded, and authorizing the General Manager to amend the current lease with New Cingular Wireless PCS, LLC (formerly AT &T Wireless PCS, Inc.) to increase the lease area for an existing wireless communications facility and extend the lease term for a period not to exceed ten years. Approval recommended by Enterprise Committee. June 6, 2013 Board Agenda .Page 3 e. Authorize extension of medical leave of absence without pay for Maintenance Crew Member II Shawn Bitle through February 28, 2014. f. Adopt revisions to job classification of Plant Operations Division Manager. g. Delete a vacant Senior Engineering Assistant position (G72, $7,207 - $8,725), and add and authorize the filling of an Engineering Assistant III position (G69, $6,710- $8,113). 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS a. Award a construction contract in the amount of $125,215.80 to Bridge Masters, Inc., the lowest responsive and responsible bidder for construction of the Suspended Pipe Support Evaluation and Repair, District Project 5955; and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract to Bridge Masters, Inc.; and authorize the General Manager to execute the contract documents subject to submittal requirements. b. Award a construction contract in the amount of $661,165 to Roto- Rooter Plumbing Services, the lowest responsive and responsible bidder for the Sewer Television Inspection Project, Phase 213, District Project 5948; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award a construction contract to Roto- Rooter Plumbing Services; and authorize the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Update on nutrient studies. (10 minute staff presentation.) Staff Recommendation: Receive the update. June 6, 2013 Board Agenda Page 4 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey Member Pilecki Member Williams President Neiedly • June 3, 2013 — Budget and Finance Committee meeting — President Nejedly (stipend) and Member Pilecki (Alternate) (stipend). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 8. ENGINEERING a. Authorize the General Manager to execute an agreement for installment payment of capacity fees for Oyama Sushi (restaurant) located at 1519 N. Main Street in Walnut Creek for a period not to exceed two years. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an agreement for installment payment of capacity fees for Oyama Sushi for a period not to exceed two years. June 6, 2013 Board Agenda Page 5 b. Conduct a hearing to consider an appeal by Mr. Richard Price of the staff decision to assess a capacity fee and related fees and charges for his property located at 4221 Blackhawk Meadow Court in Danville (APN 220 -230- 021). Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the hearing and deny the appeal. 9. TREATMENT PLANT a. Authorize the General Manager to execute a professional services agreement with the University of California, Davis, in the amount of $105,000 for Dr. Swee Teh to repeat the Full Life -Cycle Bioassay Approach Assess Chronic Exposure of Pseudodiaptomus forbesi to Ammonia study last completed in 2010. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional services agreement with University of California, Davis, in the amount of $105,000 for Dr. Swee TO to repeat the Full Life -Cycle Bioassay Approach Assess Chronic Exposure of Pseudodiaptomus forbesi to Ammonia study. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive update on emergency declared on May 2, 2013 and, if work has not been completed, authorize the General Manager under Public Contract Code 22050(b) to continue to direct Case /Cotter, Inc., D. W. Nicholson Corp., and District forces to perform emergency repairs on the damaged Dissolved Air Flotation (DAF) tank, District Project 7265, Treatment Plant Equipment Replacement project. (5 minute staff presentation.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Receive update on emergency. If work has not been completed, continue authorization for emergency repairs by 4/5 vote of the Board and, if needed, authorize expenditure of additional funds to complete repair work. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Counsel Daniel Clinton, Esq. June 6, 2013 Board Agenda Page 6 • Provisional General Manager Curt Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group b. Conference with Legal Counsel Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • Contra Costa Countv Deputy Sheriffs Association. et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. C, Personnel Matters pursuant to California Government Code Section 54957(b): • Public Employee Appointment Title: General Manager 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT June 6, 2013 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR June 3 Nejedly, Pilecki (Alternate) Concord 3:00 p.m. Thursday Board Meeting Board Room June 6 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 n 1 Floor, June 17 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room June 20 Board of Directors 2:00 p.m. Monday Enterprise Committee Meeting 1470 Enea Circle, 2 Floor, June 24 McGill, Nejedly Concord 3:00 p.m. JULY 1' Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 Floor, July 8 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room July 11 Board of Directors 2:00 p.m. July 14 -17 National Association of Clean Water Agencies Cincinnati (NACWA) Conference Cause y, McGill, Williams Monday California Special Districts Association — Contra Central Contra Costa Sanitary District July 15 Costa Chapter (CCSDA) Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 Floor, July 22 McGill, Nejedly Concord 3:00 p.m. Tuesday Human Resources Committee Meeting 1470 Enea Circle, 2 Floor, July 23 Williams, Pilecki Concord 3:00 p.m. Thursday Board Meeting Board Room July 25 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 Floor, July 29 McGill, Nejedly Concord 3:00 p.m. AVOPST; 2 13 Thursday Board Meeting Board Room August 1 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 Floor, August 12 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room August 15 Board of Directors 2:00 p.m. August 21 -24 California Association of Sanitation Agencies San Diego (CASA) Legislative Conference Cause y, McGill, Williams Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 5131113