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Home My WebLink AboutACTION SUMMARY 05-16-13Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday May 16, 2013 2:00 p.m. 1. ROLL CALL B0_4RD OFDIREC'TOKS J.4.1IES'A. nEJEDLP Prvs,ak„ t DAT7D R. IT=1.4.11S' PresicentPro Ten? R4rT H. ('4i'SEF 11I(HAELR. WcGILL TAD J. PILECB7 PHOlE: (925) 228 -9500 E_II: (925) 676 -7211 innr. centralsan. org PRESENT: Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions: • Douglas Little, Shift Supervisor in the Plant Operations Division • James Ramirez, Vehicle and Equipment Mechanic in the Collection System Operations Division BOARD ACTION: Welcomed new employees. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation to the District of Pipe Users Group (PUG) Appreciation Plaque by Roberts McMullin, Vice - Chairman of the Northern California PUG, and Jimmy Dang, Secretary of the Northern California PUG. BOARD ACTION: Received the plaque from Mr. McMullin. May 16, 2013 Board Action Summary Page 2 b. Presentation by the District of wastewater and water agencies "Excellence in Water Research" awards to two student winners of the Contra Costa County Science and Engineering Fair held in March 2013. BOARD ACTION: President Nejedly presented the awards. C. Recognize 2012 Safety Suggestion of the Year Award recipient Mike Klubben, Construction Equipment Operator in the Collection System Operations Division, for his suggestion to develop a highly effective notched device for turning sanitary sewer rod through manholes. BOARD ACTION: President Nejedly presented the award. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) April 18, 2013 (Special meeting); and 2) April 18, 2013 (Regular meeting). b. Approve expenditures dated May 16, 2013. Reviewed by Budget and Finance Committee. C. Set June 20, 2013 at 2:00 p.m. as the date and time for a public hearing to consider adopting the draft Fiscal Year 2013 -14 Capital Improvement Budget (CIB) and approving the 2013 Ten -Year Capital Improvement Plan (CIP). d. Set June 20, 2013 at 2:00 p.m. as the date and time for a public hearing to consider: 1) Adopting the following budgets for Fiscal Year 2013 -14: • Operations and Maintenance Budget • Debt Service Fund Budget, and • Self- Insurance Fund Budget; and 2) Establishing Sewer Service Charge rates for Fiscal Years 2013 -14 and 2014 -15. e. Adopt Resolution 2013 -010 approving a real property agreement with John Stephens Downs and Stephanie Marlin Downs, owners of the property located at 110 Lombardy Lane in Orinda (APN 266- 082 -006), regarding installation of a private storm drain on the property within a District easement; and authorize staff to record the agreement with the Contra Costa County Recorder. May 16, 2013 Board Action Summary Page 3 Adopt Resolution 2013 -011 accepting a grant of easement from Laura Undlin, property owner at 40 Barbara Road in Orinda (APN 273 - 063 -029) (Job 2645 — Parcel 6); and authorizing staff to record documents with the Contra Costa County Recorder. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. BIDS AND AWARDS a. Approve the following actions in connection with Primary Treatment Renovations, District Project 7285: 1) Award a construction contract in the amount of $10,277,000 to W. M. Lyles Company, the lowest responsive and responsible bidder for the Primary Treatment Renovations, District Project 7285; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. 2) Authorize the General Manager to execute an amendment in the amount of $338,000 to an existing professional services agreement with HDR Engineering, Inc., for construction support, increasing the cost ceiling to $1,165,768; and 3) Authorize the General Manager to execute an inspection services agreement with Complete Project Solutions, Inc. in an amount not to exceed $346,000 to supplement District staff inspections. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to W. M. Lyles Company; authorized the General Manager to execute the contract documents subject to submittal requirements; and authorized the General Manager to execute agreements as outlined above. (4 -1; Causey, No). 7. REPORTS a. General Manager 1) Update on the Seismic Improvements for Headquarters Office Building (HOB), District Project 8226. BOARD ACTION: Received the update. May 16, 2013 Board Action Summary Page 4 2) Announcements a) Public bidding for Cured -In -Place Lining of Sanitary Sewers, District Project 5999 b) Staff attendance at SunGard Association (SUGA) Annual June 23 -27, 2013 Public Sector Users Group Conference in Orlando, FL, from C) District Transparency Certificate of Excellence offered by California Special Districts Association (CSDA) The following additional announcements were made at the meeting: d) Family Day Event, including "Shine and Show," to be held at Collection System Operations Facility in Walnut Creek on June 8, 2013 e) Update on nutrient studies BOARD ACTION: Received the announcements. With respect to Item 7.a.2)c), the Board concurred that Secretary of the District Elaine Boehme shall coordinate staff efforts toward completing the requirements to apply for certification. b. Counsel for the District No reports. C. Secretary of the District 1) Postponement of May 21, 2013 Board Priorities Workshop. BOARD ACTION: Received the information. Ms. Boehme also reminded the Board Members that the District's open enrollment period for benefits program changes will run from May 20 to June 20, 2013. =9. �1TlCai'i1.OT-'�� 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; anc meetings or conferences for which the District paid their expenses. May 16, 2013 Board Action Summary Page 5 Member Causey • May 2, 2013 — Contra Costa County Mayors Conference hosted by the City of Orinda featuring Contra Costa Times columnist Dan Borenstein speaking on pension reform in California (expenses). Member McGill • May 6, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). May 8, 2013 — The Industrial Association of Contra Costa County (IACCC) May Forum featuring a presentation Earl L. Hagstrom including an overview of the technical, environmental, economic, and legislative issues associated with Hydraulic Fracturing (expenses). • May 14, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). ►v Ca i' i 1 Ta ' a T n I I F 1 i i V • May 7, 2013 — Human Resources Committee meeting — Member Williams (stipend) and Member Pilecki (stipend). BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 8. BUDGET AND FINANCE a. Receive the Fiscal Year 2013 -14 Operations and Maintenance Budget; and the Fiscal Year 2013 -14 Debt Service Fund Budget. Reviewed by Budget and Finance Committee. BOARD ACTION: Received the Fiscal Year 2013 -14 Operations and Maintenance Budget and the Fiscal Year 2013 -14 Debt Service Fund. May 16, 2013 Board Action Summary Page 6 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive update on emergency declared on May 2, 2013 and, if work has not been completed, authorize the General Manager under Public Contract Code 22050(b) to continue to direct Case /Cotter, Inc., D. W. Nicholson Corp., and District forces to perform emergency repairs on the damaged Dissolved Air Flotation (DAF) tank, District Project 7265, Treatment Plant Equipment Replacement project. BOARD ACTION: Received the update on the emergency. Continued authorization for emergency repairs and authorized the expenditure of up to $200,000 for completion of the repair work. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Counsel Daniel Clinton, Esq. • Provisional General Manager Curt Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support /Confidential Group (MS /CG) • Management Group BOARD ACTION: Closed session not held. 12. REPORT OUT OF CLOSED SESSION Not applicable. 13. ADJOURNMENT -at 4:11 p.m.