HomeMy WebLinkAbout00. AGENDA 05-16-13BOARD MEETING
BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem PAUL H. CAUSEY MICHAEL R. McGILL TAD J. PILECKI PHONE: (925) 228-9500 FAX: (925) 676-7211 www.centralsan.org
BOARD MEETING AGENDA Board Room Thursday May 16, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit
it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions
to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and
will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes
on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President
calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to
the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance
with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials
on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information
relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information
and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the
Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require
special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303.
May 16, 2013 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. Douglas Little, Shift Supervisor in the Plant Operations Division James Ramirez,
Vehicle and Equipment Mechanic in the Collection System Operations Division Staff Recommendation: Welcome new employees. President Nejedly will present the District pins. 2. PUBLIC COMMENTS
3. AWARDS AND COMMENDATIONS a. Presentation to the District of Pipe Users Group (PUG) Appreciation Plaque by Roberts McMullin, Vice-Chairman of the Northern California PUG, and Jimmy
Dang, Secretary of the Northern California PUG. (5 minute staff presentation.) Staff Recommendation: Present award to President Nejedly. b. Presentation by the District of wastewater
and water agencies “Excellence in Water Research” awards to two student winners of the Contra Costa County Science and Engineering Fair held in March. (10 minute staff presentation.)
Staff Recommendation: Following a brief overview of the projects, President Nejedly will present the awards. c. Recognize 2012 Safety Suggestion of the Year Award recipient Mike Klubben,
Construction Equipment Operator in the Collection System Operations Division, for his suggestion to develop a highly effective notched device for turning sanitary sewer rod through manholes.
(5 minute staff presentation.) Staff Recommendation: Following the report, President Nejedly will present the award.
May 16, 2013 Board Agenda Page 3 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the
following dates: 1) April 18, 2013 (Special meeting); and 2) April 18, 2013 (Regular meeting). b. Approve expenditures dated May 16, 2013. Reviewed by Budget and Finance Committee. c.
Set June 20, 2013 at 2:00 p.m. as the date and time for a public hearing to consider adopting the draft Fiscal Year 2013-14 Capital Improvement Budget (CIB) and approving the 2013 Ten-Year
Capital Improvement Plan (CIP). d. Set June 20, 2013 at 2:00 p.m. as the date and time for a public hearing to consider: 1) Adopting the following budgets for Fiscal Year 2013-14: ●
Operations and Maintenance Budget ● Debt Service Fund Budget, and ● Self-Insurance Fund Budget; and 2) Establishing Sewer Service Charge rates for Fiscal Years 2013-14 and 2014-15. e.
Adopt Resolution 2013-010 approving a real property agreement with John Stephens Downs and Stephanie Marlin Downs, owners of the property located at 110 Lombardy Lane in Orinda (APN
266-082-006), regarding installation of a private storm drain on the property within a District easement; and authorize staff to record the agreement with the Contra Costa County Recorder.
f. Adopt Resolution 2013-011 accepting a grant of easement from Laura Undlin, property owner at 40 Barbara Road in Orinda (APN 273-063-029) (Job 2645 – Parcel 6); and authorizing staff
to record documents with the Contra Costa County Recorder. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
May 16, 2013 Board Agenda Page 4 6. BIDS AND AWARDS a. Approve the following actions in connection with Primary Treatment Renovations, District Project 7285: (No presentation is planned;
staff will be available to answer questions.) 1) Award a construction contract in the amount of $10,277,000 to W. M. Lyles Company, the lowest responsive and responsible bidder for the
Primary Treatment Renovations, District Project 7285; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the
contract documents subject to submittal requirements. 2) Authorize the General Manager to execute an amendment in the amount of $338,000 to an existing professional services agreement
with HDR Engineering, Inc., for construction support, increasing the cost ceiling to $1,165,768; and 3) Authorize the General Manager to execute an inspection services agreement with
Complete Project Solutions, Inc. in an amount not to exceed $346,000 to supplement District staff inspections. Staff Recommendation (Motion Required): Find that the project is exempt
from CEQA; award a construction contract to W. M. Lyles Company; authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the
General Manager to execute agreements as outlined above. 7. REPORTS a. General Manager 1) Update on the Seismic Improvements for Headquarters Office Building (HOB), District Project
8226. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary
of the District 1) Postponement of May 21, 2013 Board Priorities Workshop.
May 16, 2013 Board Agenda Page 5 d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay
their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Pilecki Member Causey May 2, 2013
– Contra Costa County Mayors Conference hosted by the City of Orinda featuring Contra Costa Times columnist Dan Borenstein speaking on pension reform in California (expenses). Member
McGill May 6, 2013 – Enterprise Committee meeting – Member McGill (stipend) and President Nejedly (stipend). May 8, 2013 – The Industrial Association of Contra Costa County (IACCC)
May Forum featuring a presentation Earl L. Hagstrom including an overview of the technical, environmental, economic, and legislative issues associated with Hydraulic Fracturing (expenses).
May 14, 2013 – Budget and Finance Committee meeting – Member McGill (stipend) and President Nejedly (stipend). Member Williams May 7, 2013 – Human Resources Committee meeting – Member
Williams (stipend) and Member Pilecki (stipend). President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements.
May 16, 2013 Board Agenda Page 6 8. BUDGET AND FINANCE a. Receive the Fiscal Year 2013-14 Operations and Maintenance Budget; and the Fiscal Year 2013-14 Debt Service Fund Budget. Reviewed
by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation: Receive the Fiscal Year 2013-14 Operations and Maintenance Budget and the Fiscal Year 2013-14 Debt
Service Fund Budget. Provide staff with comments leading to the approval and adoption of the Budgets at the June 20, 2013 Board Meeting. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
a. Receive update on emergency declared on May 2, 2013 and, if work has not been completed, authorize the General Manager under Public Contract Code 22050(b) to continue to direct Case/Cotter,
Inc., D. W. Nicholson Corp., and District forces to perform emergency repairs on the damaged Dissolved Air Flotation (DAF) tank, District Project 7265, Treatment Plant Equipment Replacement
project. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive update on emergency. If needed, continue authorization for emergency repairs by 4/5 vote of the
Board. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: ● Labor Counsel
Daniel Clinton, Esq. ● Provisional General Manager Curt Swanson ● Human Resources Manager Teji O’Malley ● Secretary of the District Elaine Boehme Employee Organizations: ● Employees’
Association, Public Employees Union, Local One ● Management Support/Confidential Group (MS/CG) ● Management Group 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT
May 16, 2013 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEESLOCATIONMAY 2013 Monday May 13 8:00 a.m.-2:00 p.m. Special Board Meeting
– Closed Session (General Manager Interviews) Board of Directors 4080 Mallard Drive, Concord Tuesday May 14 3:00 p.m. Budget and Finance Committee Meeting McGill, Nejedly 1470 Enea Circle,
2nd Floor, Concord Thursday May 16 2:00 p.m. Board Meeting Board of Directors Board Room Monday May 20 8:00 a.m.-12:30 p.m. Special Board Meeting – Closed Session (General Manager Interviews)
Board of Directors 4080 Mallard Drive, Concord Tuesday May 21 8:00 a.m.-2:00 p.m. Special Board Meeting – Closed Session (General Manager Interviews) Board of Directors 4080 Mallard
Drive, Concord JUNE 2013 Monday June 3 3:00 p.m. Budget and Finance Committee Meeting McGill, Nejedly 1470 Enea Circle, 2nd Floor, Concord Thursday June 6 2:00 p.m. Board Meeting Board
of Directors Board Room Monday June 17 3:00 p.m. Budget and Finance Committee Meeting McGill, Nejedly 1470 Enea Circle, 2nd Floor, Concord Thursday June 20 2:00 p.m. Board Meeting Board
of Directors Board Room JULY 2013 Monday July 8 3:00 p.m. Budget and Finance Committee Meeting McGill, Nejedly 1470 Enea Circle, 2nd Floor, Concord Thursday July 11 2:00 p.m. Board Meeting
Board of Directors Board Room Monday July 15 10:00 a.m. California Special Districts Association – Contra Costa Chapter Meeting McGill Central Contra Costa Sanitary District Multi Purpose
Room Monday July 22 3:00 p.m. Budget and Finance Committee Meeting McGill, Nejedly 1470 Enea Circle, 2nd Floor, Concord Thursday July 25 2:00 p.m. Board Meeting Board of Directors Board
Room Monday July 29 3:00 p.m. Budget and Finance Committee Meeting McGill, Nejedly 1470 Enea Circle, 2nd Floor, Concord Unless otherwise noted, meetings are held at the District Office,
5019 Imhoff Place, Martinez, CA 5/10/13
May 16, 2013 Board Agenda
Page 2
1. ROLL CALL
a. Pledge of Allegiance to the Flag.
b. Introductions.
Douglas Little, Shift Supervisor in the Plant Operations Division
James Ramirez, Vehicle and Equipment Mechanic in the Collection System
Operations Division
Staff Recommendation: Welcome new employees. President Nejedly
will present the District pins.
2. PUBLIC COMMENTS
3. AWARDS AND COMMENDATIONS
a. Presentation to the District of Pi pe Users Group (PUG) Appreciation Plaque
by Roberts McMullin, Vice-Chairman of the Northern California PUG, and
Jimmy Dang, Secretary of t he Northern California PUG. (5 minute staff
presentation.)
Staff Recommendation: Present award to President Nejedly.
b. Presentation by the District of wa stewater and water agencies “Excellence in
Water Research” awards to two student winners of the Contra Costa County
Science and Engineering Fair held in March. (10 minute staff presentation.)
Staff Recommendation: Following a br ief overview of the projects,
President Nejedly will present the awards.
c. Recognize 2012 Safety Suggestion of the Year Award recipient
Mike Klubben, Construction Equipment Operator in the Collection System
Operations Division, for his suggestion to develop a highly effective notched
device for turning sanitary sewer rod through manholes. (5 minute staff
presentation.)
Staff Recommendation: Following the report, President Nejedly will
present the award.
May 16, 2013 Board Agenda
Page 3
4. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of Board m eetings held on the following dates:
1) April 18, 2013 (Special meeting); and
2) April 18, 20 13 (Regular meeting).
b. Approve expenditures dated May 16, 2013. Reviewed by Budget and
Finance Committee.
c. Set June 20, 2013 at 2:00 p.m. as t he date and time for a public hearing to
consider adopting the draft Fiscal Year 2013-14 Capital Improvement Budget
(CIB) and approving the 2013 Ten-Year C apital Improvement Plan (CIP).
d. Set June 20, 2013 at 2:00 p.m. as t he date and time for a public hearing to
consider:
1) Adopting the following budgets for Fiscal Year 2013-14:
● Operations and Maintenance Budget
● Debt Service Fund Budget, and
● Self-Insurance Fund Budget; and
2) Establishing Sewer Service Charge rates for Fiscal Years 2013-14 and
2014-15.
e. Adopt Resolution 2013-010 approving a real property agreement with John
Stephens Downs and Stephanie Marlin Do wns, owners of the property
located at 110 Lombardy Lane in Or inda (APN 266-082-006), regarding
installation of a private storm drain on the property within a District easement;
and authorize staff to reco rd the agreement with the Contra Costa County
Recorder.
f. Adopt Resolution 2013-011 accepting a grant of eas ement from Laura Undlin,
property owner at 40 Bar bara Road in Orinda (APN 273-063-029) (Job 2645
– Parcel 6); and authorizing staff to re cord documents with the Contra Costa
County Recorder.
5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
May 16, 2013 Board Agenda
Page 4
6. BIDS AND AWARDS
a. Approve the following actions in connection with Pr imary Treatment
Renovations, District Project 7285:
(No presentation is pla nned; staff will be available to answer questions.)
1) Award a construction contract in the amount of $10,277,000 to W. M.
Lyles Company, the lowest responsiv e and responsible bidder for the
Primary Treatment Renovations, Distr ict Project 7285; find that the
project is exempt from California Environmental Quality Act (CEQA);
and authorize the General Manager to execute the contract documents
subject to submittal requirements.
2) Authorize the Gener al Manager to execute an amendment in the
amount of $338,000 to an existing pr ofessional services agreement
with HDR Engineering, Inc., for cons truction support, increasing the
cost ceiling to $1,165,768; and
3) Authorize the General Manager to execute an inspection services
agreement with Complete Project Solu tions, Inc. in an amount not to
exceed $346,000 to suppl ement District staff inspections.
Staff Recommendation (Motion Required): Find that the project is
exempt from CEQA; award a construc tion contract to W. M. Lyles
Company; authorize the General Manager to execute the contract
documents subject to submittal requirements; and authorize the
General Manager to execute agreements as outlined above.
7. REPORTS
a. General Manager
1) Update on the Seismic Improvement s for Headquarters Office Building
(HOB), District Project 8226. (5 minute staff presentation.)
Staff Recommendation: Receive the update.
2) Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
c. Secretary of the District
1) Postponement of May 21, 2013 Board Priorities Workshop.
May 16, 2013 Board Agenda
Page 5
d. Board Members
1) Board Member reports on future meetings or conferences for which
they will receive the stipend or fo r which the District will pay their
expenses; recent meetings for which they received the stipend ; and
meetings or conferences for which the District paid their expenses .
Member Pilecki
Member Causey
May 2, 2013 – Contra Costa Coun ty Mayors Conference hosted by
the City of Or inda featuring Contra Costa Times columnist Dan
Borenstein speaking on pension reform in California (expenses).
Member McGill
May 6, 2013 – Enterprise Co mmittee meeting – Member McGill
(stipend) and President Nejedly (stipend).
May 8, 2013 – The Industrial Association of Contra Costa County
(IACCC) May Forum featuring a presentation Earl L. Hagstrom
including an overview of the technical, environmental, economic,
and legislative issues associ ated with Hydraulic Fracturing
(expenses).
May 14, 2013 – Budget and Finance Committee meeting – Member
McGill (stipend) and President Nejedly (stipend).
Member Williams
May 7, 2013 – Human Resource s Committee meeting – Member
Williams (stipend) and Member Pilecki (stipend).
President Nejedly
Staff Recommendation: Receive the reports.
2) Announcements
Staff Recommendation: Receive the announcements.
May 16, 2013 Board Agenda
Page 6
8. BUDGET AND FINANCE
a. Receive the Fiscal Year 2013-14 O perations and Maintenance Budget; and
the Fiscal Year 2013-14 Debt Service Fund Budget. Reviewed by Budget
and Finance Committee. (5 minute staff presentation.)
Staff Recommendation: Receive the Fi scal Year 2013-14 Operations and
Maintenance Budget and the Fiscal Year 2013-14 Debt Service Fund
Budget. Provide staff with commen ts leading to the approval and
adoption of the Budgets at the June 20, 2013 Board Meeting.
9. EMERGENCY SITUATIONS RE QUIRING BOARD ACTION
a. Receive update on emer gency declared on May 2, 2013 and, if work has not
been completed, authorize the General Manager under Public Contract Code
22050(b) to continue to direct Case/Co tter, Inc., D. W. Nicholson Corp., and
District forces to perform emergency repairs on the damaged Dissolved Air
Flotation (DAF) tank, District Proj ect 7265, Treatment Plant Equipment
Replacement project. (5 minute staff presentation.)
Staff Recommendation (Motion Required): Receive update on
emergency. If needed, continue au thorization for emergency repairs by
4/5 vote of the Board.
10. SUGGESTIONS FOR FUTURE AGENDA ITEMS
11. CLOSED SESSION
a. Conference with labor negotiato rs pursuant to Government Code
Section 54957.6:
District Negotiators :
● Labor Counsel Daniel Clinton, Esq.
● Provisional General Manager Curt Swanson
● Human Resources Manager Teji O’Malley
● Secretary of t he District Elaine Boehme
Employee Organizations :
● Employees’ Association, Pub lic Employees Union, Local One
● Management Support/Conf idential Group (MS/CG)
● Management Group
12. REPORT OUT OF CLOSED SESSION
13. ADJOURNMENT
May 16, 2013 Board Agenda
Page 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TI M E MEETING/ATTENDEE S LOCATION
MAY 2013
Monday
May 13
8:00 a.m.-2:00 p.m.
Special Board Meeting – Closed Session
(General Manager Interviews)
Board of Directors
4080 Mallard Drive, Concord
Tuesday
May 14
3:00 p.m.
Budget and Finance Committee Meeting
McGill, Nejedly
1470 Enea Circle, 2 nd Floor,
Concord
Thursday
May 16
2:00 p.m.
Board Meeting
Board of Directors
Board Room
Monday
May 20
8:00 a.m.-12:30 p.m.
Special Board Meeting – Closed Session
(General Manager Interviews)
Board of Directors
4080 Mallard Drive, Concord
Tuesday
May 21
8:00 a.m.-2:00 p.m.
Special Board Meeting – Closed Session
(General Manager Interviews)
Board of Directors
4080 Mallard Drive, Concord
JUNE 2013
Monday
June 3
3:00 p.m.
Budget and Finance Committee Meeting
McGill, Nejedly
1470 Enea Circle, 2 nd Floor,
Concord
Thursday
June 6
2:00 p.m.
Board Meeting
Board of Directors
Board Room
Monday
June 17
3:00 p.m.
Budget and Finance Committee Meeting
McGill, Nejedly
1470 Enea Circle, 2 nd Floor,
Concord
Thursday
June 20
2:00 p.m.
Board Meeting
Board of Directors
Board Room
JULY 2013
Monday
July 8
3:00 p.m.
Budget and Finance Committee Meeting
McGill, Nejedly
1470 Enea Circle, 2 nd Floor,
Concord
Thursday
July 11
2:00 p.m.
Board Meeting
Board of Directors
Board Room
Monday
July 15
10:00 a.m.
California Special Districts Association – Contra
Costa Chapter Meeting
McGill
Central Contra Costa Sanitary District
Multi Purpose Room
Monday
July 22
3:00 p.m.
Budget and Finance Committee Meeting
McGill, Nejedly
1470 Enea Circle, 2 nd Floor,
Concord
Thursday
July 25
2:00 p.m.
Board Meeting
Board of Directors
Board Room
Monday
July 29
3:00 p.m.
Budget and Finance Committee Meeting
McGill, Nejedly
1470 Enea Circle, 2 nd Floor,
Concord
Unle ss otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 5/10/13