HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 04-29-13IL Central Contra Costa Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Chair McGill
Member Nejedly
Monday, April 29, 2013
3:00 p.m.
Middle Conference Room
1470 Enea Circle, Second Floor
Concord, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS:
JAMES A NEJEDLY
President
DAVID R. WILLIAMS
President Pro Tern
PAUL H CAUSEY
AHCHAEL R MCGILL
TAD J PILECKI
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
mviv.centralsan.oq
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception Desk,
4849 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours
of the meeting to a majority of the Committee are also available for public inspection at the Reception
Desk. During the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone.
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Budget and Finance Committee
April 29, 2013
Page 2
1. Call Meeting to Order
2. Public Comments
3. Old Business
*a. Review staff's response to the Committee's request for information
regarding the following expenditures at a previous meeting:
Check# Date Vendor Amount
194596 3/28/13 Robert Half Technology $1,480.00
Staff Recommendation: Receive staff's response.
4. Risk Management
*a. Review Loss Control Report and discuss outstanding claims
Staff Recommendation: Review the report, discuss outstanding
claims and provide direction if needed.
5. Review March 2013 Financial Statements and Investment Reports (Item 4.c. in
Board Binder)
Staff Recommendation: Review and recommend Board approval.
6. Expenditures
a. Review Expenditures (Item 4.b. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
7. Receive update on status of Request for Quotation (RFQ) for District auditors
Staff Recommendation: Receive the update and provide input if needed.
8. Receive update on status of the California Public Employees' Retirement System
(CaIPERS) questionnaire regarding possible move from Contra Costa County
Employees' Retirement Association (CCCERA)
Staff Recommendation: Receive the update and provide input if needed.
9. Announcements
Budget and Finance Committee
April 29, 2013
Page 3
10. Suggestions for future agenda items
11. Adjournment
* Attachment
3.a.
Central Contra Costa Sanitary District
April 29, 2013
TO: BUDGET AND FINANCE COMMITTEE
FROM: THEA VASSALLO, FINANCE MANAGER W
VIA: CURT SWANSON, PROVISIONAL GENERAL MANAGER
SUBJECT: EXPENDITURE FOLLOW -UP
At the April 16, 2013 Budget and Finance Committee meeting, staff was asked to
provide additional information on the following:
Check# Date Amount Vendor
194596 3/28/13 $1,480.00 Robert Half Technology
Description — Outfall Improvements
Per discussion with Nicole Marshall, Accounting Technician I, and further review of the
invoice, the description should have been "TEMP SVC THRU 3/15 ". The previous
payment entered into the system was a progress payment, the next screen during
processing automatically brings up the prior invoice description line. The Accounts
Payable staff reviews the descriptions once the batch is entered but this particular
description change was missed in error. Procedures are in place to avoid these types
of errors and staff is aware of the importance of invoice descriptions.
O
CL
4)
C
/O�
V
N
N
O
J
V)
N
O
N
c
C Y
ca
z
y W
g
W
N
CL J
cc
m
2
W
m
()
Z
m
a C 4.
0
C Q
3 m U)
z0
O
J
LL
cc
Ifl W
O
O
a
A
°
N
a
Z
Q
CE
W
x
F
O
F
Z
W
0
V
Z
H
J
m
Q
J
N
EA N
N h N N h
N
0
to
3
O
=
$
V a a
u
V O
a
C
H
ca
3
E m
m m
N W ¢
W 6i
Y
����
Sat E
CD
ode
3 J J Q F
,A Q
S U) W
Q�@tS
C7 m
pU pF
0 0 0 0
O C N CO 0 f
LC =
)
LL7 ^ N m
N m
10f1 too O
t0 01
r w N
=d
to
O
FA to fA 69
N N N
N v/ h
U
S
gp
m
G .
d
lO
O > W
r-
O
0 N
O
mcco
N m
CE
W
x
F
O
F
Z
W
0
V
Z
H
J
m
Q
J
:A (A EA
EA N
N h N N h
L Ci Ci T
0
Y
$
V a a
u
V O
a
C
E
C W W E lO
T
W W
= W
c) v r 10 to Lo
m 10 m v r
N C tO m le Of
c)
E O O
to E
O J Q
3 J J Q F
W
U
LC m
W
9
LC =
)
o
$
d G
=d
c O® p
d
m
2U
U
m E
N m
m
-
d
lO
O > W
• 12
c y
O
mcco
IOD
M
U)
O ==
0 m a
W
o v
N
�w
cc
W A
p
d0 fn
,a
O to
—� O cn
0 O to
3c
'm
l'7 l'7
m 100
O N a; V'
Q
� 0I
A N
J m m
J
0
O
O
d
IZ
to 4?
03
T
C
cc EL
7 C',
N
O y
W
0
Ol
J W O
N W m
d
= 'O
O N
77 LL m
W
3 (A Y
d
E L m
`I C�
T cis p
G
O
U
¢¢t'n
�m0
Eli m
N CO 7
1[i to
0
O
N N
O O O
N N
O pp
N iV O
°
;S':
C
U U
aaa
v
m
O O O
O O O
O O J J
p
N N U)
N U) Ui
W W a d
J F-
N N U)
U) U) Ui
U) U)
Yk
O S O
0 0 0
N N
O O O O
O
t'7 t'7
1pp7 l'7
N N N
N N N
N N N N
3C
r N M
C 1A t0
r t0 (D
S
dwCD
(DCDFL
i0
0 0 0
0 0
FL FL
N
U U U
U U O
O O D U
CE
W
x
F
O
F
Z
W
0
V
Z
H
J
m
Q
J
N WA to 1n N N
U m
W
a1 V m O
J
r m c m a m e m
W
U O O O J O F
m
cc
N O
d O
N
a o
O
T Lo
CL a
c
L N
C7
N
J N
O v
a
J m CD
M
CD
m
N
ft
� o
in U
N
v
(U N
N
L
N O
a = m
W W
= a a
� T
N
W
c
♦W m J
N N N
O N N
N
CIA
a 0 0
f2 C
t7 M :2
N N N
N f7 si'
Vow
U U O
m
D �
C �
3 $,
O �
N 100
Ili C
U W
C W
Q m
0
W
Q y
CD
('7 M
O
Q�
r NN
:2 :2
N N
0 t0
00
Z
W
_G
ES
Z
}
CE
W
CL
O
cc
CL
O
a
m
O
a
2
LZ
T
r
O
a`
W
T
U ip-
N
d
a
Y
a
O
O
N
J F
0
N
N
P
Z
W
0
V
z
O
a
4oto
W
r
L Ci Ci T
o a
W
$
c ms`a c m m
M N M
m rn n E E E
a
a: CC 0 U U
O
W
c $ La
N
c) v r 10 to Lo
m 10 m v r
N C tO m le Of
c)
E O O
to E
o
W
U
LC m
Em
9
LC =
)
W
d G
=d
c O® p
d
=cn C7
2U
U
m E
cn
J
C) m J U
d
lO
Io N
aD
O
.0 IOA r
IOD
N
W
C
CO
o=_
W
o_
c m` m a
to
3c
'm
(A (A EA h fA
h N N
(�
U C7
N N N
t0
f7 f7
J
O O O
N O
O
O
d
IZ
N
N WA to 1n N N
U m
W
a1 V m O
J
r m c m a m e m
W
U O O O J O F
m
cc
N O
d O
N
a o
O
T Lo
CL a
c
L N
C7
N
J N
O v
a
J m CD
M
CD
m
N
ft
� o
in U
N
v
(U N
N
L
N O
a = m
W W
= a a
� T
N
W
c
♦W m J
N N N
O N N
N
CIA
a 0 0
f2 C
t7 M :2
N N N
N f7 si'
Vow
U U O
m
D �
C �
3 $,
O �
N 100
Ili C
U W
C W
Q m
0
W
Q y
CD
('7 M
O
Q�
r NN
:2 :2
N N
0 t0
00
Z
W
_G
ES
Z
}
CE
W
CL
O
cc
CL
O
a
m
O
a
2
LZ
T
r
O
a`
W
T
U ip-
N
d
a
Y
a
O
O
N
J F
0
N
N
P
Z
W
0
V
z
O
a
4oto
19 E9 E9 h N fA EA y
T T
r
L Ci Ci T
a
W
$
c ms`a c m m
M N M
m rn n E E E
a
a: CC 0 U U
O
W
mmnv�i IQ �
m
°
c) v r 10 to Lo
m 10 m v r
N C tO m le Of
c)
N a t m
9 1 J
W
o o
a
m
VJ EA EA 1n N 6969 h
2 U O m W
d G
c O® p
10111
1° Le
LZ
19 E9 E9 h N fA EA y
O
CL
N
E
2
b
O
E
N
C
CD
CV
d
cu
L
co
E
CD
U
CD
O
U
O
d
T
ca
U
An
.I
O
a.
iii
O
z
m
0
N
N
V
�.nno
r
L Ci Ci T
a
U n nS
M N M
to
W
N N N 0
al
O
c rn =
IL m
T
LC V m
U
3
9 1 J
o o
U
m
W
2 U O m W
d G
c O® p
0
C2 0
m E
a�
J
C) m J U
If
m
L
U
C
d
W
C
o=_
a
c m` m a
to
3c
'm
cn
m
O
J C,7 LLI
U C7
N N N
t0
f7 f7
J
O O O
N O
O
O
N
N
�
O O
0
Q Q 0 0
0 Q
F
Q
O ON 117 0
8 8 8
to 0
t07
C7 117
O O O O
N N N N
O O
N N
ft
N CO 7
1[i to
9
o 0 0
o 0
N
U U U O
U U
O
CL
N
E
2
b
O
E
N
C
CD
CV
d
cu
L
co
E
CD
U
CD
O
U
O
d
T
ca
U
An
.I
O
a.
iii
O
z
m
0
N
N
V