HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 04-16-13Central Contra Costa Sanitary District
Protecting public I the environment • Imhoff Place, i •i i •
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ACTION SUMMARY "I`H�ELR_"`D1117
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Chair McGill
Member Nejedly
Tuesday, April 16, 2013
3:00 p.m.
Middle Conference Room
1470 Enea Circle, Second Floor
Concord, California
PHOAE: (925) 228 -9500
E_4-I: (925) 676 -7211
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PRESENT: Chair Mike McGill, Member Jim Nejedly, Provisional General Manager Curt
Swanson, Finance Manager Thea Vassallo, Safety and Risk Management Administrator Shari
Deutsch, Secretary of the District Elaine Boehme
1. Call Meeting to Order
Chair McGill called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Old Business
a. Review staff's response to the Committee's request for information regarding the
following expenditures at a previous meeting:
Check # Amount Vendor Request
194160 $ 6,387.34 Air Systems, Inc. Additional information
194190 16, 222.71 DMS Facility Sry Summary of monthly charges and
information on whether the
District is still paying for the
Headquarters Office Building
(HOB) while undergoing seismic
retrofit
194343 6,362.58 US Bank Additional information
2,209.13
6,952.18
470.35
348.63
963.64
Budget and Finance Committee
April 16, 2013
Page 2
b. Review staff's response to the Committee's request for information regarding the
following February Board Financials revenue items at a previous meeting:
Account # SIC Revenue Adjustment
4700 (Other Agency Reimb — Misc) ($46,974)
6507 (Alhambra Vly Assessments) ($59,761)
COMMITTEE ACTION: Reviewed staff's responses.
4. Risk Management
a. Review Loss Control Report and discuss outstanding claims
COMMITTEE ACTION: Reviewed the report. Discussed details of Auto
Incidents Nos. 4 and 5, and Liability Incident No. 2 listed on the Report.
5. Review report of Schultz Collins Lawson and Chambers Investment Counsel regarding
the District's Governmental Accounting Standards Board (GASB) 45 Other Post -
Employment Benefits (OPEB) PARS Trust (continued from April 1, 2013 meeting)
COMMITTEE ACTION: Discussed and reviewed the report. Asked staff to forward
report to Andrew Brown with HighMark Capital Management for review and
comments.
*6. Review Ten -Year Plan Rate Setting Scenarios, classification of Capital Improvement
Budget (CIB) expenditures, and timing of funding UAAL
The Committee reviewed the information (attachment) and discussed possibly funding
$5M of the UAAL for Fiscal Year 13114 at the end of December 2013.
COMMITTEE ACTION: Directed staff to research and provide a recommendation
regarding the minimum funds the District should keep in reserve, and to draft a
Fiscal Reserve Policy for Committee and Board consideration.
7. Receive update on Deferred Compensation Committee meeting of April 5, 2013
regarding consolidation of 457 and 401(a) Deferred Compensation Plan into ICMA -RC
as a single provider
COMMITTEE ACTION: Directed staff to invite Michelle Martin, Regional Vice
President from ICMA, to give an overview to the Committee of the alternative fund
line -ups that have been considered by the Committee, and discuss the ICMA
required revenue percentage.
9
Budget and Finance Committee
April 16, 2013
Page 3
Review summary of Overhead changes for Fiscal Year 2013 -14
COMMITTEE ACTION: Discussed and reviewed the Overhead Position Paper
changes approved by the Board on March 21, 2013.
Expenditures
a. Review Expenditures (Item 3.b. in Board Binder)
COMMITTEE ACTION: Reviewed and recommended Board approval.
Requested additional information on the following:
Check# Date
194596 3/28/13
10. Announcements
None.
Vendor Amount
Robert Half Technology $1,480.00
11. Suggestions for future agenda items
Invite Andrew Brown from Highmark Capital Management to discuss results of
Benchmark Study done on the GASB 45 Trust account by Schultz Collins Lawson
Chambers Investment Counsel.
Invite Michelle Martin from ICMA to discuss proposed fund line ups, ICMA
revenue sharing, and update on 457 and 401(a) consolidation.
12. Adjournment — at 4:50 p.m.
* Attachment
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