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Home My WebLink About00. AGENDA 04-18-13 (Special and Regular)L Central Contra Costa Sanitary District BOARD MEETINGS BOARD OF DIRECTORS: JAMES A. NEJEDLY President SPECIAL AND REGULAR AGENDAS DAVID R. WILLIAMS President Pro Tem Caucus Room and Board Room PAUL H. cAUSEY MICHAEL R. McG1I,L Thursday TADJ PILECKI April 18, 2013 PHONE: (925) 228 -9500 1:00 P.M. FAX.- (925) 676 -7211 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted'to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper April 18, 2013 Board Agenda Page 2 SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD OF DIRECTORS 1:00 p.m. — Caucus Room 1. ROLL CALL 2. PUBLIC COMMENTS 3. CLOSED SESSION a. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8: Property: 5501 Imhoff Drive, Martinez, CA (APN 159 - 140 -052) District Negotiators: • District Counsel Kenton L. Alm, Esq. • Provisional General Manager Curt Swanson • Environmental Services Division Manager Danea Gemmell Negotiating Party: County Quarry Under Negotiation: Price and Terms of Payment b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case — California River Watch 4. ADJOURNMENT — to reconvene in a regular meeting of the Central Contra Costa Sanitary District Board of Directors. April 18, 2013 Board Agenda Page 3 REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD OF DIRECTORS 2:00 p.m. — Board Room ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated April 18, 2013. Reviewed by Budget and Finance Committee. b. Accept the financial status and budget of the Self - Insurance Fund and approve allocation for Fiscal Year 2013 -14 Operations and Maintenance (O &M) Budget. Reviewed by Budget and Finance Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. Conduct public hearings on the following matters (10 minute staff presentation): 1) Consider adopting Uncodified Ordinance No. 276 to replace the "Schedule of Environmental and Development - Related Rates and Charges" adopted pursuant to Ordinance No. 271 in accordance with District Code Chapter 6.30. Approval recommended by Budget and Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 276 and necessary findings, to replace the "Schedule of Environmental and Development - Related Rates and Charges" adopted pursuant to Ordinance No. 271 in accordance with District Code Chapter 6.30. April 18, 2013 Board Agenda Page 4 2) Consider adopting Uncodified Ordinance No. 277 to replace the "Schedule of Capacity Fees, Rates and Charges" adopted pursuant to Ordinance No. 272 in accordance with District Code Chapter 6.12. Approval recommended by Budget and Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 277 and necessary findings, to replace the "Schedule of Capacity Fees Rates and Charges" adopted pursuant to Ordinance No. 272 in accordance with District Code Chapter 6.12. b. Conduct public hearing to consider whether to extend the Connection Fee Deferral Program currently set to expire on June 30, 2013: (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct public hearing and take one of the following actions: 1) Adopt Resolution 2013 -009 extending the program for two years through June 30, 2015, and continuing the participation fees, finding that special circumstances require suspension from the application of District Code Section 6.08.040 and Subsection 6.12.030D (recommended by Budget and Finance Committee); or 2) Allow the program to expire on June 30, 2013 (no Board action necessary); or 3) Provide other instructions to staff. 6. BIDS AND AWARDS a. Award a construction contract in the amount of $107,175 to Consolidated Networks Corporation, the lowest responsive and responsible bidder for the Headquarters Office Building (HOB) Improvements - Network Upgrades, District Project 8234; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Consolidated Networks Corporation; and authorize the General Manager to execute the contract documents subject to submittal requirements. April 18, 2013 Board Agenda Page 5 7. REPORTS a. General Manager 1) Update on County Quarry clean fill operation on Kiewit property. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) Update on permit counter connection fee recovery plan and implementation of new procedures to prevent past issues from recurring. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the update. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey Member Pilecki Member Williams Member McGill • April 4, 2013 Mayors Conference hosted by the City of Brentwood featuring speaker Steven Weir (expenses). • April 8, 2013 — Contra Costa Council Luncheon regarding the Contra Costa Poll featuring speaker Alex Evans regarding efforts by local oil refineries to encourage conversation on public policy issues (expenses). April 18, 2013 Board Agenda Page 6 • April 8, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • April 15, 2013 - Contra Costa Special Districts Association (CCSDA) Chapter Meeting (stipend). • April 16, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 8. REAL PROPERTY a. Clarify Board position regarding Kiewit property and CoCo Sustainable Farm proposal. Recommended by Enterprise Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Clarify Board position. b. Consider authorizing the General Manager to enter into a two -year lease renewal with County Quarry Products, LLC for the concrete and asphalt recycling operation at 5501 Imhoff Drive (APN 159 - 140 -052). Reviewed by Enterprise Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Determine whether to extend the lease. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT April 18, 2013 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION APRIL 2013 Monday California Special Districts Association- Contra Central Contra Costa Sanitary District April 15 Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Tuesday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, Concord April 16 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room April 18 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, Concord April 29 McGill, Nejedly 3:00 p.m. MAY 2013 Thursday Board Meeting Board Room May 2 Board of Directors 2:00 p.m. Monday Enterprise Committee Meeting 1470 Enea Circle, 2nd Floor, Concord May 6 McGill, Nejedly 3:00 p.m. Tuesday Human Resources Committee Meeting Collection System Operations May 7 Williams, Pilecki Conference Room, 3:00 p.m. 1250 S rin brook Road, Walnut Creek Monday Special Board Meeting — Closed Session 4080 Mallard Drive, Concord May 13 (General Manager Interviews) 8:00 a.m. - Noon Board of Directors Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2" Floor, May 13 McGill, Nejedly Concord 3:00 p.m. Thursday Board Meeting Board Room May 16 Board of Directors 2:00 p.m. Monday Special Board Meeting — Closed Session 4080 Mallard Drive, Concord May 20 (General Manager Interviews) 8:00 a.m. - Noon Board of Directors Tuesday Special Board Meeting — Board Priorities Contra Costa Country Club May 21 Workshop 801 Golf Club Road, Pleasant Hill 8:00 a.m. - 2:00 p.m. Board of Directors Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 4112113