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Home My WebLink About00. AGENDA 04-04-13Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday April 4, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS. JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem PAUL H. CAUSEY MICHAEL R. McGILL TAD J PILECKI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda maybe referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper April 4, 2013 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of March 7, 2013 Board meeting. b. Approve expenditures dated April 4, 2013. Reviewed by Budget and Finance Committee. C. Receive February 2013 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Update on Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. Staff Recommendation: Receive the update. C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey April 4, 2013 Board Agenda Page 3 Member Williams Member McGill • March 21, 2013 — Reception for District 11 Assemblyman James Frazier (expenses). Member Pilecki • April 2, 2013 Capital Projects Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). President Nejedly • April 1, 2013 — Budget and Finance Committee meeting — President Nejedly (stipend) and Member Pilecki (Alternate) (stipend). Staff Recommendation: Receive the reports. 2) Consider the request of Board Member Williams to be the District's designated representative during the remainder of his tenure as a Board Member of the National Association of Clean Water Agencies (NACWA). Staff Recommendation (Motion Required): Designate Board Member Williams as the District's representative to NACWA. 3) Announcements Staff Recommendation: Receive the announcements. 6. ADMINISTRATIVE a. Approve salary adjustment effective April 18, 2013 for Secretary of the District Elaine R. Boehme, an unrepresented employee, to conform with salary adjustment in the most recent Management Group Memorandum of Understanding (MOU). (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve salary adjustment as recommended. April 4, 2013 Board Agenda Page 4 7. ENGINEERING a. Adopt Resolution 2013 -008 accepting the terms of the Bay Area Integrated Regional Water Management Plan (IRWMP) as mandated by the State Department of Water Resources and the State Water Resources Control Board, and authorize the General Manager to execute other related documents to process grant funding. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt resolution as recommended. 8. HUMAN RESOURCES a. Approve the Staffing Plan for Fiscal Year 2013 -14. Approval recommended by Human Resources Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the Staffing Plan for Fiscal Year 2013 -14. b. Authorize the hiring of 32 students for seasonal employment for Fiscal Year 2013 -14. Approval recommended by Human Resources Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the hiring of 32 students for seasonal employment for Fiscal Year 2013 -14. 9. BUDGET AND FINANCE a. Approve use of revised administrative overhead percentage of 196 percent (three -year average rate) for Fiscal Year 2013 -14 for billing outside agencies and for calculating the annual Environmental and Development - Related Rates and Charges. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) [Continued from March 21, 2013.] Staff Recommendation (Motion Required): Approve use of revised administrative overhead percentage of 196 percent (three -year average rate) for Fiscal Year 2013 -14 for billing outside agencies and for calculating the annual Environmental and Development - Related Rates and Charges. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. ADJOURNMENT April 4, 2013 Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION APRIL 2013 Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, Concord April 1 Nejedly, Pilecki (Alternate) 3:00 P.M. Tuesday Capital Projects Committee Meeting Multi Purpose Room April 2 Pilecki, Causey 3:00 P.M. Thursday Board Meeting Board Room April 4 Board of Directors 2:00 p.m. Monday Enterprise Committee Meeting 1470 Enea Circle, 2" Floor, Concord April 8 McGill, Nejedly 3:00 P.M. Thursday Special Board Meeting — Capital Improvement Board Room April 11 Budget/Plan Workshop 2:00 p.m. Board of Directors Monday California Special Districts Association — Contra Central Contra Costa Sanitary District April 15 Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Tuesday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, Concord April 16 McGill, Nejedly 3:00 P.M. Thursday Board Meeting Board Room April 18 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, Concord April 29 McGill, Nejedly 3:00 P.M. MAY 2013 Thursday Board Meeting Board Room May 2 Board of Directors 2:00 p.m. Tuesday Human Resources Committee Meeting Collection System Operations Conference May 7 Williams, Pilecki Room, 1250 Springbrook Road, 3:00 P.M. Walnut Creek Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2" Floor, Concord May 13 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room May 16 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 3129113