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Home My WebLink About00. Agenda 03-21-13Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday March 21, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC JAMES A. NEJEDLY President DAVID R. 97LLIAMS President Pro Tem PAUL H CAUSEY MICHAEL R. McGILL TAD J PILECKI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper March 21, 2013 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meeting held February 21, 2013. b. Approve expenditures dated March 21, 2013. Reviewed by Budget and Finance Committee. C. Receive the 2012 Annual Report of the Deferred Compensation Plan Advisory Committee. Reviewed by Budget and Finance Committee. d. Approve use of revised administrative overhead percentage of 196 percent (three -year average rate) for billing outside agencies and for calculating the annual Environmental and Development - Related Rates and Charges. Reviewed by Budget and Finance Committee. e. Set public hearing on April 18, 2013 at 2:00 p.m. to consider adoption of an uncodified ordinance to amend the Schedule of Environmental and Development - Related Rates and Charges. Reviewed by Budget and Finance Committee. Set public hearing on April 18, 2013 at 2:00 p.m. to consider adoption of an uncodified ordinance to amend the Schedule of Capacity Fees. Reviewed by Budget and Finance Committee. g. Adopt Resolution 2013 -004 accepting a grant of easement from 3977 S Peardale Associates, a California limited partnership, owners at 3977 South Peardale Drive in Lafayette (District Project 8404 — Parcel 8), and authorizing staff to record documents with the Contra Costa County Recorder. h. Adopt Resolution 2013 -005 accepting a grants of easement from Jeffrey P. Slusarz and Elizabeth C. Slusarz, Alexander Hexemer and Michelle Hexemer, Edward D. Fernandez and Darlene A. Silver, Richard S. Wright, Gregory Ross and Kelli Ross, Bradley John Reital and Lindsay Hall, and Stephen L. Larmore, property owners at 49 Margaret Drive, 1282 Rudgear Road, 849 Hawthorne Drive, 868 Holly Hill Drive, 2181 Hillview Drive, and 2191 Hillview Drive in Walnut Creek, and 102 Austin Lane in Alamo, respectively, and authorizing staff to record the documents with the Contra Costa County Recorder. March 21, 2013 Board Agenda Page 3 Adopt changes to job classification of Accountant. Approval recommended by Human Resources Committee. Adopt changes to job classification of Human Resources Analyst. Approval recommended by Human Resources Committee. k. Authorize military duty leave of absence without pay for Plant Operator I Todd Riley from April 2 through June 27, 2013. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. Hold public hearing and consider adopting Resolution of Application 2013 -006 approving a Negative Declaration, the proposed annexation, and the application to Contra Costa Local Agency Formation Commission ( LAFCO) initiating annexation proceedings for Central Contra Costa Sanitation District ( CCCSD) Annexation 184 - Alamo and Danville. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt Resolution of Application 2013 -006 approving a Negative Declaration, the proposed annexation, and the application to Contra Costa LAFCO initiating annexation proceedings for CCCSD District Annexation 184 — Alamo and Danville. b. Hold public hearing to conduct annual public review of Board Member compensation and benefits and consider (1) adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; and (2) directing staff to amend other compensation and benefits. Reviewed by Budget and Finance Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct annual public review of Board Member compensation and benefits and consider (1) adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; and (2) directing staff to amend other compensation and benefits. March 21, 2013 Board Agenda Page 4 6. BIDS AND AWARDS a. Award a construction contract in the amount of $2,150,351 to Platinum Pipeline, Inc., the lowest responsive and responsible bidder for the Concord Landscape Project, District Project 7299; authorize the General Manager to execute the contract documents subject to submittal requirements; authorize the General Manager to execute a Right -of -Entry Agreement with Buchanan Fields Golf Course, Inc.; and authorize the General Manager to amend an existing professional services agreement with Carollo Engineers, Inc. in the amount of $325,000, for a new contract ceiling of $545,000, for design and construction support services for this project. (5 minute staff presentation.) Staff Recommendation (Motion Required): Award a construction contract to Platinum Pipeline, Inc.; authorize the General Manager to execute the contract documents subject to submittal requirements; authorize the General Manager to execute a Right -of -Entry Agreement with Buchanan Fields Golf Course, Inc.; and authorize the General Manager to execute an amendment to an existing professional services agreement with Carollo Engineers, Inc. b. Award a construction contract in the amount of $1,321,305 to Carone & Company, Inc., the lowest responsive and responsible bidder for the Lafayette Sewer Renovations, Phase 8, District Project 8404; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Carone & Company, Inc.; and authorize the General Manager to execute the contract documents subject to submittal requirements. C. Award a construction contract in the amount of $2,046,630 to California Trenchless, Inc., the lowest responsive and responsible bidder for the 2013 Cured -in -Place Pipe (CIPP) Project, District Project 8405; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to California Trenchless, Inc.; and authorize the General Manager to execute the contract documents subject to submittal requirements. March 21, 2013 Board Agenda Page 5 7. REPORTS a. Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Williams Member Causey February 25 -27, 2013 - California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. (expenses). Member McGill • March 7, 2013 — Contra Costa County Mayors Conference hosted by the City of Pleasant Hill featuring speakers from the Contra Costa Voluntary Organizations Active in Disaster and the support they provide communities after a natural or man -made disaster. March 13, 2013 — The Industrial Association of Contra Costa County (IACCC) March Forum featuring a presentation by the Contra Costa Water District on the recent expansion of the Los Vaqueros Reservoir • March 18, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Pilecki March 19, 2013 — Environmental Services Committee meeting - Member Pilecki (stipend) and Member Causey (stipend). March 21, 2013 Board Agenda Page 6 President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 8. ENGINEERING a. Determine whether the Connection Fee Deferral Program should be allowed to expire on June 30, 2013; if the program is to be continued, set a public hearing on April 18, 2013 at 2:00 p.m. to consider extending the Program. Approval recommended by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): If the Board wishes to consider continuing the program, set a public hearing for April 18, 2013 at 2:00 p.m. to consider extending the Program. Alternative: Allow the program to expire on June 30, 2013, as set forth in Resolution 2011 -023 (no Board action required). 9. COLLECTION SYSTEM a. Receive the 2012 Collection System Sanitary Sewer Overflow Annual Report. (5 minute staff presentation.) Staff Recommendation: Receive the report. 10. HUMAN RESOURCES a. Adopt Resolution 2013 -007 appointing Alan Weer as Plant Operations Division Manager, M -24 ($11,530 - $14,015), effective March 21, 2013. Reviewed by Human Resources Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt Resolution 2013 -007 appointing Alan Weer as Plant Operations Division Manager, M -24 ($11,530 - $14,015), effective March 21, 2013. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS March 21, 2013 Board Agenda Page 7 13. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. b. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • Provisional General Manager Curt Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support /Confidential Group (MS /CG) • Management Group 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT March 21, 2013 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DA TE /TIME MEETING /A TTENDEES L OCA TION MARCH 2013 Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2" Floor, Concord March 18 McGill, Nejedly 3:00 p.m. Tuesday Environmental Services Committee Meeting HHW Conference Room March 19 Pilecki, Causey 3:00 p.m. Thursday Board Meeting Board Room March 21 Board of Directors 2:00 p.m. APRIL 2013 Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 Floor, Concord April 1 Nejedly, Pilecki (Alternate) 3:00 p.m. Thursday Board Meeting Board Room April 4 Board of Directors 2:00 p.m. Monday Enterprise Committee Meeting Caucus Room April 8 McGill, Nejedly 3:00 p.m. Thursday Special Board Meeting — Capital Improvement Board Room April 11 Budget/Plan Workshop 2:00 p.m. Board of Directors Monday California Special Districts Association — Contra Central Contra Costa Sanitary District April 15 Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Tuesday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, Concord April 16 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room April 18 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, Concord April 29 McGill, Nejedly 3:00 p.m. MAY 2013 Thursday Board Meeting Board Room May 2 Board of Directors 2:00 p.m. Tuesday Human Resources Committee Meeting Collection System Operations Conference May 7 Williams, Pilecki Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, Concord May 13 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room May 16 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 3115113