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Home My WebLink About03.j. Adopt changes to job classification of Human Resources AnalystCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS % POSITION PAPER Board Meeting Date: March 21, 2013 subject: ADOPT REVISIONS TO THE HUMAN RESOURCES ANALYST JOB CLASSIFICATION Submitted By: Initiating Dept. /Div.: Curt Swanson Administration /Human Resources Provisional General Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: T. O'Malley — Human Resources Manager LOV - C. Swanson Provisional General Manager ISSUE: Board of Directors' approval is required when making revisions to job classifications. RECOMMENDATION: Adopt revisions to the Human Resources Analyst job classification. FINANCIAL IMPACTS: There is no fiscal impact associated with this request. ALTERNATIVES /CONSIDERATIONS: Do not adopt the revisions to the job classification. If this action is not approved, the Human Resources Analyst classification will not accurately reflect the essential functions and minimum qualifications required for this classification. BACKGROUND: Staff has evaluated the Human Resources Analyst job classification and determined that several changes are necessary in order to accurately reflect the minimum qualifications required for the classification and to update the essential functions as this job classification has not been reviewed or revised since 2008. Attached is the draft revised job classification. Any additions are denoted in blue and any deletions are denoted by red strikeouts. This action was recommended for approval by the Human Resources Committee at its March 6, 2013 meeting. Additionally, the District and the Management Support/Confidential Group agree upon the changes to the Human Resources Analyst job classification. RECOMMENDED BOARD ACTION: Adopt revisions to the Human Resources Analyst job classification. Attachment: - Draft Revised Human Resources Analyst Job Classification C: \Users \danderson \Desktop \FINAL PP -HR Analyst job class changes 03- 21- 13.doc Page 1 of 1 CENTRAL CONTRA COSTA SANITARY DISTRICT Effective: 07/01/0303/21/13 Range: S -72 Respirator Class: 3 HUMAN RESOURCES ANALYST DEFINITION Assist in cupen,;S;. g staff, planning, organizing and coordinating the work of the District's Human Resources Division; perform professional level human resources work related to the administration of a public human resources system including recruitment, selection, classification, compensation, salary and benefits administration; employee labor relations.- and performs other related duties as assigned. as required. DISTINGUISHING CHARACTERISTICS Positions in this class perform duties, which involve applying professional knowledge and skills to various human resources programs and functions preblems with minimum supervision. SUPERVISION RECEIVED AND EXERCISED Receive general direction from the Human Resources Manager. Exercise technical supervision over subordinate positions in the Human Resources Division. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Coordinate, develop, administer and /or assist the Human Resources Manager in the administration of the recruitment and examination process at the District. Administer employee benefit programs as assigned; coordinate with District benefit providers. Provide information and interpretation to employees, other agencies, the public and others concerning District employment opportunities, requirements, benefits, policies, procedures, contracts, examination results, and related information. Keep current and provide information and interpretation to others of various federal and state labor laws pertaining to human resources. CENTRAL CONTRA COSTA SANITARY DISTRICT Human Resources Analyst (Continued) Assist with various employee labor relations activities., as assigRed-. Assist in the preparation of policies and procedures and their administration. Prepare a variety of memoranda and reports. Research, compile, analyze, and evaluate general and statistical information regarding selection procedures and employment practices. Conduct investigations into various personnel issues and make recommendations to management. Conduct employee benefit orientation for new employees and other training as assigned; coordinate training as assigned. Conduct surveys concerning personnel practices of other organizations. Research, develop, review and revise job classification descriptions. Handle verbal and written requests for information from other individuals and agencies. Coordinate annual employee service awards program. Coordinate Department of Transportation driver drug and alcohol testing program. Coordinate with District occupational physician regarding employee work status and restrictions; coordinate with departments regarding work limitations and accommodations. Act on behalf of the Human Resources Manager as required. Perform related duties as required. P" CENTRAL CONTRA COSTA SANITARY DISTRICT Human Resources Analyst (Continued) MINIMUM QUALIFICATIONS Knowledge of: The principles and practices of human resources administration including classification and compensation recruitment and selection and benefits administration Federal and state laws related to human resources administration. Interviewing techniques and obtaining relevant information at interviews Modern office methods, practices, procedures, and equipment. +RGIud*Rg Wei PFOGessiRg equipment.- OW FINE= so MEN Statistical research and salapy survey preparation. Ability to: Understand, explain, and interpret complex rules regulations laws contracts and policies. CENTRAL CONTRA COSTA SANITARY DISTRICT Human Resources Analyst (Continued) Remember GORtraGt proyisiens; Gather, evaluate, and analyze data. Communicate effectively, both orally and in writing_ , and 8 Explain actions and- policies and procedures to the Board of Directors, the public, and employees. Rte rm Otte 4y-Analyze data and make appropriate and sound recommendations preparatiei4• Prepare clear and concise administrative and financial reports IRterpret and kRew rules, regulations, GeRtracts, PE)I!GmeE;, federal and state , r+Rd stat0stin , and . Establish and maintain GeepeFative and effective working relationships with representatives from other local state and federal agencies; District staff; and the general public. Exercise sound judgment when evaluating consequences of alternative courses CENTRAL CONTRA COSTA SANITARY DISTRICT Human Resources Analyst (Continued) of action_ on tFessful sotu tons Work independently and within an environment of competing priorities. Maintain attention to detail and produce accurate work while coordinating several concurrent assignments. Learn the class descriptions, organization, functions, and policies and procedures of the District. Sit at desk, during test proctoring and in meetings for Iona periods of time on a continuous basis. Intermittently twist to reach equipment- surrounding desk; use telephone, write or use a keyboard to communicate through written means and perform simple grasping; occasionally go outside for field - testing_ Experience and Education Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience_ Three years of general human resources administration experience. Education: Equivalent to a bachelor's degree from an accredited college or university with major course work in human resources administration, business administration, public administration, or a closely related field. Substitution for Education: Four years of additional qualifying experience as noted above may be substituted for the bachelor's degree.