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HomeMy WebLinkAbout06.c. Award contract re 2013 Cured-in-Place Pipe (CIPP) Project, DP 8405Central Contra Costa Sanitary District �• C ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 21, 2013 Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE CONSTRUCTION OF THE 2013 CIPP PROJECT, DISTRICT PROJECT 8405 Submitted By: Initiating Dept. /Div.: Mark Wenslawski, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: V � 4 S. Mestetsky — Senior Engineer A. Antkowiak — Capital Projects Division Manager C. Swanson P 1 9 Provisional General Manager ISSUE: On February 28, 2013, six (6) sealed bids were received and opened for the construction of the 2013 CIPP Project, District Project 8405. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a construction contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $2,978,000, including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: In 1991, the District implemented a sewer renovation program. Candidate sewer line segments were identified, evaluated, and placed on a priority list for replacement and /or renovation. The project will renovate approximately 6,200 linear feet of existing, large- diameter deteriorated pipelines located in Walnut Creek and Martinez (see Attachment 1). In June 2012, District staff prepared plans and specifications for the 2012 CIPP Sliplining Project with a scope of 12,800 linear feet of pipeline for renovation. Only one (1) sealed bid was received for $4,875,718 at the bid opening. The Board rejected this bid at the July 5, 2012, Board meeting because it significantly exceeded the engineer's estimate. District staff revised the scope of the project and the project documents. The C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8405 PP Award - 2013 CIPP Project (2).doc Page 1 of 6 POSITION PAPER Board Meeting Date: March 21, 2013 Sub /ect- AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE CONSTRUCTION OF THE 2013 CIPP PROJECT, DISTRICT PROJECT 8405 revised project was advertised February 6 and 12, 2013. The Engineer's estimate for construction of the 2013 CIPP Project is $ 2,500,000. Six (6) sealed bids ranging from $2,046,630 to $2,857,950 were received and publicly opened on February 28, 2013. The Engineering Department conducted a technical and commercial review of the bids and determined that California Trenchless, Inc. is the lowest responsive bidder with a bid amount of $2,046,630. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $2,718,000. The total cost of the 2013 CIPP Project is anticipated to be $2,978,000. This project is included in the fiscal year (FY) 2012 -2013 Capital Improvement Budget (CIB) on page CS -21. Staff has conducted a cash -flow analysis of the Collection System Program budget and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Quality Act (CEQA) under CCCSD CEQA Guidelines Section 15302, because it involves replacement of existing sewer facilities at substantially the same locations and with the same purpose and level of activity as the facilities being replaced. Any capacity increases are for non - growth inducing, wet weather purposes. This project also is exempt under District CEQA Guidelines Section 15061(b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distances involved, and the District's mitigating construction specifications. These specifications are standardized general and special conditions that are made part of the project bid documents to address environmental considerations, such as protecting trees and riparian areas, as well as compliance with applicable federal, state, county, district, municipal and local laws, ordinances, orders, and regulations. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Staff recommends the following: Find that the project is exempt from CEQA, C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8405 PP Award - 2013 CIPP Project (2).doc Page 2 of 6 POSITION PAPER Board Meeting Date: March 21, 2013 Subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE CONSTRUCTION OF THE 2013 CIPP PROJECT, DISTRICT PROJECT 8405 2. Award a construction contract in the amount of $2,046,630 for the construction of the 2013 CIPP Project, District Project 8405, to California Trenchless, Inc., the lowest responsive bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. Attachments: 1 — Project Locations 2 — Summary of Bids 3 — Post -Bid / Preconstruction Estimate C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8405 PP Award - 2013 CIPP Project (2).doc Page 3 of 6 Suisun Bay - Pacheco Martinez 0 Project Areas 4 242 U� Concord 0 \0�,0 � a d Pleasant Hill- -0 ill c O� j Valnut Creek 24 2013 CIPP Project District Project 8405 Project Locations nent 1 C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.0utlook \DVCG8C5G \8405 PP Award - 2013 CIPP Project (2).doc Page 4 of 6 N 0 3,500 7,000 Feet Central Contra Costa Sanitary District 4 242 U� Concord 0 \0�,0 � a d Pleasant Hill- -0 ill c O� j Valnut Creek 24 2013 CIPP Project District Project 8405 Project Locations nent 1 C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.0utlook \DVCG8C5G \8405 PP Award - 2013 CIPP Project (2).doc Page 4 of 6 ATTACHMENT 2 2013 CIPP PROJECT DISTRICT PROJECT 8405 SUMMARY OF BIDS PROJECT NO.: DP 8405 PROJECT NAME: 2013 CIPP PROJECT DATE: FEBRUARY 28, 2013 PROJECT LOCATION: WALNUT CREEK AND MARTINEZ, CA NO. OF ADDENDA: 1 ENGINEER ESTIMATE: $2,500,000 NO. BIDDER BID PRICE 1 California Trenchless, Inc. $2,046,630 Dublin, CA 94568 2 SAK Construction of CA, LP $2,261,027 Rocklin, CA 95765 3 Andes Construction, Inc. $2,275,825 Oakland, CA 94601 4 RePipe California, Inc. $2,384,321 Ontario, CA 91764 5 Michels Corporation $2,602,037 Salem, OR 97302 6 Kenny Construction Company $2,857,950 Northbrook, IL 60062 BIDS OPENED BY /s/ Elaine Boehme, CIVIC DATE: February 28, 2013 C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8405 PP Award - 2013 CIPP Project (2).doc Page 5 of 6 ATTACHMENT 3 2013 CIPP PROJECT DISTRICT PROJECT NO. 8405 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $2,046,630 b. Contingency at 15% $307,370 c. Permit $20,000 SUBTOTAL - CONSTRUCTION COST $2,374,000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - Inspection $192,000 - Construction Management $92,000 - Public Relations $5,000 b. Consultants - Material Testing $5,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $294,000 12% 3. PREBID EXPENDITURES a. Engineering $310,000 SUBTOTAL - PREBID EXPENDITURES $310,000 13% 4. TOTAL PROJECT COST $2,978,000 5. FUNDS AUTHORIZED TO DATE $260,000 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT Line 4 - Line 5) 2 718 000 C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8405 PP Award - 2013 CIPP Project (2).doc Page 6 of 6