HomeMy WebLinkAbout06.c. Award contract re 2013 Cured-in-Place Pipe (CIPP) Project, DP 8405Central Contra Costa Sanitary District
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' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 21, 2013
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE
CONSTRUCTION OF THE 2013 CIPP PROJECT, DISTRICT PROJECT 8405
Submitted By: Initiating Dept. /Div.:
Mark Wenslawski, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION: V
� 4
S. Mestetsky — Senior Engineer
A. Antkowiak — Capital Projects Division Manager C. Swanson
P 1 9 Provisional General Manager
ISSUE: On February 28, 2013, six (6) sealed bids were received and opened for the
construction of the 2013 CIPP Project, District Project 8405. The Board of Directors
must award the contract or reject bids within 50 days of the bid opening. Authorize the
General Manager to execute the contract documents subject to SUBMITTAL
requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA), award a construction contract, and authorize the
General Manager to execute the Contract Documents subject to favorable review of
insurance certificates, bond submittals, appropriate Contractor license, and any other
required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $2,978,000, including design, bid price,
contingency, and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: In 1991, the District implemented a sewer renovation program.
Candidate sewer line segments were identified, evaluated, and placed on a priority list
for replacement and /or renovation. The project will renovate approximately 6,200 linear
feet of existing, large- diameter deteriorated pipelines located in Walnut Creek and
Martinez (see Attachment 1).
In June 2012, District staff prepared plans and specifications for the 2012 CIPP
Sliplining Project with a scope of 12,800 linear feet of pipeline for renovation. Only one
(1) sealed bid was received for $4,875,718 at the bid opening. The Board rejected this
bid at the July 5, 2012, Board meeting because it significantly exceeded the engineer's
estimate. District staff revised the scope of the project and the project documents. The
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POSITION PAPER
Board Meeting Date: March 21, 2013
Sub /ect- AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE
CONSTRUCTION OF THE 2013 CIPP PROJECT, DISTRICT PROJECT 8405
revised project was advertised February 6 and 12, 2013. The Engineer's estimate for
construction of the 2013 CIPP Project is $ 2,500,000. Six (6) sealed bids ranging from
$2,046,630 to $2,857,950 were received and publicly opened on February 28, 2013.
The Engineering Department conducted a technical and commercial review of the bids
and determined that California Trenchless, Inc. is the lowest responsive bidder with a
bid amount of $2,046,630. A summary of bids received is shown in Attachment 2.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review. The funds
required to complete this project, as shown in Attachment 3, are $2,718,000. The total
cost of the 2013 CIPP Project is anticipated to be $2,978,000.
This project is included in the fiscal year (FY) 2012 -2013 Capital Improvement Budget
(CIB) on page CS -21. Staff has conducted a cash -flow analysis of the Collection
System Program budget and concluded that adequate funds are available for this
project.
Staff has concluded that this project is exempt from the California Quality Act (CEQA)
under CCCSD CEQA Guidelines Section 15302, because it involves replacement of
existing sewer facilities at substantially the same locations and with the same purpose
and level of activity as the facilities being replaced. Any capacity increases are for non -
growth inducing, wet weather purposes. This project also is exempt under District
CEQA Guidelines Section 15061(b)(3), since it can be seen with certainty that there is
no possibility that the activity in question may have a significant effect on the
environment. This certainty is based on the District's past experience with numerous
sewer construction projects of this nature, the relatively short distances involved, and
the District's mitigating construction specifications. These specifications are
standardized general and special conditions that are made part of the project bid
documents to address environmental considerations, such as protecting trees and
riparian areas, as well as compliance with applicable federal, state, county, district,
municipal and local laws, ordinances, orders, and regulations. Approval of this project
will establish the Board of Directors' independent finding that this project is exempt from
CEQA.
RECOMMENDED BOARD ACTION: Staff recommends the following:
Find that the project is exempt from CEQA,
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POSITION PAPER
Board Meeting Date: March 21, 2013
Subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE
CONSTRUCTION OF THE 2013 CIPP PROJECT, DISTRICT PROJECT 8405
2. Award a construction contract in the amount of $2,046,630 for the construction of
the 2013 CIPP Project, District Project 8405, to California Trenchless, Inc., the
lowest responsive bidder, and
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
Attachments:
1 — Project Locations
2 — Summary of Bids
3 — Post -Bid / Preconstruction Estimate
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2013 CIPP Project
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Project Locations
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ATTACHMENT 2
2013 CIPP PROJECT
DISTRICT PROJECT 8405
SUMMARY OF BIDS
PROJECT NO.: DP 8405
PROJECT NAME: 2013 CIPP PROJECT
DATE: FEBRUARY 28, 2013
PROJECT LOCATION: WALNUT CREEK AND MARTINEZ, CA
NO. OF ADDENDA: 1
ENGINEER ESTIMATE: $2,500,000
NO.
BIDDER
BID PRICE
1
California Trenchless, Inc.
$2,046,630
Dublin, CA 94568
2
SAK Construction of CA, LP
$2,261,027
Rocklin, CA 95765
3
Andes Construction, Inc.
$2,275,825
Oakland, CA 94601
4
RePipe California, Inc.
$2,384,321
Ontario, CA 91764
5
Michels Corporation
$2,602,037
Salem, OR 97302
6
Kenny Construction Company
$2,857,950
Northbrook, IL 60062
BIDS OPENED BY /s/ Elaine Boehme, CIVIC
DATE: February 28, 2013
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ATTACHMENT 3
2013 CIPP PROJECT
DISTRICT PROJECT NO. 8405
POST -BID / PRECONSTRUCTION ESTIMATE
No.
Item Description
Amounts
% Construction Cost
1.
CONSTRUCTION
a. Construction Contract
$2,046,630
b. Contingency at 15%
$307,370
c. Permit
$20,000
SUBTOTAL - CONSTRUCTION COST
$2,374,000
100%
2.
CONSTRUCTION MANAGEMENT
a. District Forces
- Inspection
$192,000
- Construction Management
$92,000
- Public Relations
$5,000
b. Consultants
- Material Testing
$5,000
SUBTOTAL - CONSTRUCTION MANAGEMENT
$294,000
12%
3.
PREBID EXPENDITURES
a. Engineering
$310,000
SUBTOTAL - PREBID EXPENDITURES
$310,000
13%
4.
TOTAL PROJECT COST
$2,978,000
5.
FUNDS AUTHORIZED TO DATE
$260,000
6.
ADDITIONAL ALLOCATION NEEDED TO
COMPLETE PROJECT Line 4 - Line 5)
2 718 000
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