HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 03-18-13Jl Central Contra Costa Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Chair McGill
Member Nejedly
Monday, March 18, 2013
3:00 p.m.
Middle Conference Room
1470 Enea Circle, Second Floor
Concord, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS:
JAMES A. NEJEDLY
President
DA V7D R. 97LLIAMS
President Pro Tem
PA UL H. CA USEY
MICHAEL R. MCGILL
TAD J. PILECKI
PHONE: (925) 228 -9500
FAX.- (925) 676 -7211
www.centralsan.org
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception Desk,
4849 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours
of the meeting to a majority of the Committee are also available for public inspection at the Reception
Desk. During the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone,
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Budget and Finance Committee
March 18, 2013
Page 2
1. Call Meeting to Order
2. Public Comments
3. Old Business
*a. Review staff's response to the Committee's request for information
regarding the following expenditure at a previous meeting:
Check# Date Vendor Amount
35136 2/21/13 DD Management $28,675.46
4. Risk Management
*a. Review Loss Control Report and discuss outstanding claims
Staff Recommendation: Review the report, discuss outstanding
claims and provide direction if needed.
5. Review the 2012 Annual Report of the Deferred Compensation Plan Advisory
Committee (Item 3.c. in Board Binder)
Staff Recommendation: Review and recommend Board acceptance.
6. Review Position Paper approving use of revised administrative overhead
percentage of 196 percent (three -year average rate) for billing outside agencies
and for calculating the annual Environmental and Development - Related Rates
and Charges (Item 3.d. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
7. Review Position Paper setting public hearing on April 18, 2013 at 2:00 p.m. to
consider adoption of an uncodified ordinance to amend the Schedule of
Environmental and Development - Related Rates and Charges (Item 3.e. in Board
Binder)
Staff Recommendation: Review and recommend the Board set the hearing.
8. Review Position Paper setting public hearing on April 18, 2013 at 2:00 p.m. to
consider adoption of an uncodified ordinance to amend the Schedule of Capacity
Fees (Item 3.f. in Board Binder)
Staff Recommendation: Review and recommend the Board set the hearing.
Budget and Finance Committee
March 18, 2013
Page 3
9. Expenditures
a. Review Expenditures (Item 3.b. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
*b. Review Legal Expenditure Summary
Staff Recommendation: Review Legal Expenditure Summary.
10. Reports and Announcements
11. Suggestions for future agenda items
12. Adjournment
* Attachment
3.a.
Central Contra Costa Sanitary District
March 18, 2013
TO: BUDGET AND FINANCE COMMITTEE
FROM: THEA VASSALLO, FINANCE MANAGEF� /`
VIA: CURT SWANSON, PROVISIONAL GENERAL MANAGER
SUBJECT: EXPENDITURE FOLLOW -UP �J
At the March 4, 2013 Budget and Finance Committee meeting, staff was asked to
provide additional information on the following:
Check# Date Amount Vendor
35136 2/21113 $28,675.46 DD Management
Per Michael Penny, Associate Engineer, District staff completed many tasks related to
the move of staff from the Headquarters Office Building to the Bays at 4737 Imhoff
Place and the Annex at 4849 Imhoff Place. To comply with the time sensitivity of some
issues, staff needed to engage the services of the District's property manager, David
Deutscher. According to Mr. Penny, had there been more time, staff could have done
the work itself. Mr. Penny added that Lisa Robertson, Right -of -Way Agent, in particular
utilized District staff when possible. Attached is a summary of the work performed by
DD Management.
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