HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 03-04-13Jl Central Contra Costa Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Chair McGill
Member Nejedly
Monday, March 4, 2013
3:00 p.m.
Middle Conference Room
1470 Enea Circle, Second Floor
Concord, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS:
JAMES A. NEJEDLY
President
DA V7D R. 97LLIAMS
President Pro Tem
PA UL H. CA USEY
MICHAEL R. MCGILL
TAD J. PILECKI
PHONE: (925) 228 -9500
FAX.- (925) 676 -7211
www.centralsan.org
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception Desk,
4849 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours
of the meeting to a majority of the Committee are also available for public inspection at the Reception
Desk. During the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone,
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Budget and Finance Committee
March 4, 2013
Page 2
1. Call Meeting to Order
2. Public Comments
3. Old Business
*a. Review staff's response to the Committee's request for information
regarding the following expenditures at a previous meeting:
Check# Amount Vendor
193700 $3,932.11 Consulting Team LLC Total of contract?
193733 $4,614.80 MuniQuip, Inc. What are wear plates?
Staff Recommendation: Receive staff's responses.
4. Risk Management
*a. Review Loss Control Report and discuss outstanding claims
Staff Recommendation: Review the report, discuss outstanding
claims and provide direction if needed.
5. Discuss Public Employees' Pension Reform Act (PEPRA) Update
Staff Recommendation: Discuss the update and provide input if needed.
6. Review report to the Board on outcome of Fieldman Rolapp study re possible
use of Pension Obligation Bonds to fund CCCERA Unfunded Actuarial Accrued
Liability (UAAL) (Item 5.a.1))
Staff Recommendation: Review the report and provide input if needed.
7. Review January 2013 Financial Statements and Investment Reports (Item 3.c. in
Board Binder)
Staff Recommendation: Review and recommend Board approval.
8. Expenditures
a. Review Expenditures (Item 3.b. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
Budget and Finance Committee
March 4, 2013
Page 3
*b. Review Legal Expenditure Summary
Staff Recommendation: Review Legal Expenditure Summary.
9. Reports and Announcements
10. Suggestions for future agenda items
11. Adjournment
* Attachment
S'a •
Central Contra Costa Sanitary District
March 4, 2013
TO: BUDGET AND FINANCE COMMITTEE
FROM: THEA VASSALLO, FINANCE MANAGER
VIA: CURT SWANSON, PROVISIONAL GENERAL MANAGER &V5/
SUBJECT: EXPENDITURE FOLLOW -UP
At the February 19, 2013 Budget and Finance Committee meeting, staff was asked to
provide additional information on the following:
Check#
Date
Amount
Vendor
193700
1/31/13
$3,932.11
Consulting Team LLC
193733
1/31/13
$4,614.80
MuniQuip, Inc.
Per further review of the Consulting Team LLC contract, this $3,932.11 expenditure was
a partial payment for the evaluation of the General Manager, District Legal Counsel and
the Secretary of the District. Copies of the invoices paid are attached for your review.
Total paid to date is as follows:
48.05 hours @ $400 hour = $19,220.00
Mileage 187.59
Total Paid $19,407.59
Per further review of the MuniQuip, Inc. purchase order and follow up with Greg Ziegler,
Senior Materials Coordinator, this $4,614.80 is a partial expenditure for wear plates
stocked as spare parts for the sludge blending pumps. The wear plate is behind the
impeller and it seals the pump casing. Attached is a copy of the full invoice for your
convenience.
The Consulting Team, LLC
945 Mountain View Ave.
Mountain View, CA 94040
Bill To
Central Contra Costa Sanitary
Teji O'Malley
5019 Imhoff Place
Martinez, CA 94553
Invoice
Date Invoice #
1/3/2013 295
s(,- tj (--) ) 0 2
—T- tN\11.,
P.O. No.
Terms
Project
Net 20
Quantity
Description
Rate
Amount
0.8
12.3.2012 Reporting & Debriefing 50 mins.
400.00
320.00
3
12.4.2012 Reporting & Debriefing 3 hour meeting
400.00
1,200.00
2.5
12.4.2012 Reporting & Debriefing 2.5 hours
400.00
1,000.00
0.5
12.5.2012 Reporting & Debriefing 30 mins
400.00
200.00
0.75
12.6.2012 Reporting & Debriefing 45 mins
400.00
300.00
1.5
12.20.2012 Reporting & Debriefing 1.5 hrs
400.00
600.00
0.5
01.3.2012 Reporting & Debriefing 30 mins
400.00
200.00
80
Mountain View to San Francisco Round Trip 80 miles
0.555
44.40
122
Mountain View to Martinez Round Trip 122 miles
0.555
67.71
Sales Tax
8.375%
0.00
C'CIJ-11 C04TA
Sa'.iT; 'S DIS IrT
F A"OUNT
VZ
I--
II
DITE:
::U AY. DATE:
C
Total $3,932.11
s(,- tj (--) ) 0 2
—T- tN\11.,
The Consulting Team, LLC
945 Mountain View Ave.
Mountain View, CA 94040
Bill To
Central Contra Costa Sanitary
Teji O'Malley
5019 Imhoff Place
Martinez, CA 94553
y
Invoice
Date Invoice #
12/4/2012 282
r
\1
P.O. No. Terms Project
Net 20
Quantity
Description
Rate
Amount
1
11.5.12 - Reporting/Debriefing (I hr @ $400 /hr)
400.00
400.00
6.5
11.8.12 - Interviews & Preparation (6.5 hrs @ $400 /hr)
400.00
2,600.00
2.5
11.8.12 - Reporting/Debriefing (2.5 hrs a $400/hr)
400.00
1,000.00
7.5
11. 13.12 - Interviews & Preparation (7.5 hrs @ $400 1hr)
400.00
3,000.00
1.5
11. 13.12 - Reporting/Debriefing (1.5 hrs u, $400 /hr)
400.00
600.00
1.5
11. 14.12 - Interviews & Preparation (1.5 hrs @ $400 /hr)
400.00
600.00
2
11. 19.12 - Reporting/Debriefing (2 hrs @ $400 1hr)
400.00
800.00
3
11.20.12 - Interviews & Preparation Q hrs @ $400/hr)
400.00
1.5
11.20.12 - Reporting/Debriefing (1.5 hrs @ $400 1hr)
400.00
1,200.00
0.75
11.21.12 - Reporting/Debriefing (45 mins @ $400/hr)
400.00
600.00
300.00
3
11.22.12 - Reporting/Debriefing (3 hrs @ $400 1hr)
400.00
1,200.00
1.25
11.25.12 - Reporting/Debriefing (1.25 hrs @ $400 /hr)
400.00
2.5
11.28.12 - Reporting/Debriefing (2.5 hrs a $400/hr)
400.00
500.00
4
11.29.12 - Reporting/Debriefing (4 hrs @ $400 /hr)
400.00
1,000.00
136
Mileage Roundtrip (Mountain View to 5019 Imhoff, Martinez CA - 68 miles each
0.555
1,600.00
way)
75.48
Sales Tax
8.375%
0.00
CENTRAL CONTRA COSTA. j
y�. ^C�17C7
I TOTAL S
INVOICE ACCURACY 00 BY
PPh EL D BY n ., I _QAi:
ITotal $15,475.48
Loo )c LLl-�-oc --�
MUNIQUIP, INC.
2024 OPPORTUNITY DRIVE
SUITE #130
ROSEVILLE, CA 95678 -5138
(916) 787 -5641
Fax (916) 787 -5642
Bill To
CENTRAL CONTRA COSTA SD
5019 IMHOFF PLACE
MARTINEZ,CA 94553
2013
Admin. Serjjces
Sales Invoice 102481
Date 1124/2013
Customer ID CENTRAL
Purchase Order ID 039978
Tax Exemption ID
Ship To
CENTRAL CONTRA COSTA SD
5019 IMHOFF PLACE
MARTINEZ, CA 94553
Quantity Description
2.00 24118E - WEAR PLATE
2.00 40959A - GASKET
2.00 41882A - GASKET
35.00 145083 - GASKET
25.00 145082 - GASKET
4.00 42743A - CASE GASKET
20.00 45873A - SHIM, PLASTIC
20.00 56935B - STEEL WASHER, CUPPED
4.00 142048 - SLINGER
5.00 142010 - SNAP RING
1.00 - WEMCO 10" X 8" MODEL C PUMP, S/N 9090307 -1 -2 -3
Shipping Method
Salesperson
Payment Terms
Payment Method
Memo
CENTRAL CONTRA COSTA
Direct Freight
CONNIE ARMSTRONG
Net 30 Days
No Payment Received
M22921
ACCOUNT NUMBER I AMOUNT I
a
L
s
Discount
Unit Price
Item Total
0.00%
2,072.50
4,145.00
0.00%
15.00
30.00
0.00%
35.00
70.00
0.00%
2.50
87.50
0.00%
2.50
62.50
0.00%
158.75
635.00
0.00%
3.75
75.00
0.00%
6.25
125.00
0.00%
6.25
25.00
0.00%
7.50
37.50
0.00%
0.00
0.00
Subtotal $
Discoun 0.00% $
Sales Tax $
Freight Amount $
Total $
Amount Paid $
Balance Due $
k u n� a\,)'\ e, J-A. c-_ l a
5,292.50
0.00
449.86
150.00
5,892.36
0.00
5,892.36
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