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Home My WebLink AboutBOARD ACTION SUMMARY 02-21-13Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday February 21, 2013 2:00 p.m. 1. ROLL CALL B0_4RD OFDIREC'TOKS J.4.1IES'A. nEJEDLP President DAT7D R. IT=1.4.11S' PresicentPro Ten? R4rT H. ('4i'SEF 11I(HAELR. WcGILL TAD J. PILECB7 PHOlE: (925) 228 -9500 E_II: (925) 676 -7211 i n n r. centralsan. org PRESENT: Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve expenditures dated February 21, 2013. Reviewed by Budget and Finance Committee. b. Authorize the General Manager to execute a revised agreement with Contra Costa Water District (CCWD) to continue to provide operation and maintenance services for the recycled water distribution system for one year with an option to extend the agreement for up to three one -year periods. Approval recommended by Enterprise Committee. C. Set March 21, 2013 at 2:00 p.m. as the date and time for a public hearing on adoption of a Negative Declaration for the proposed District Annexation 184 — Alamo and Danville. February 21, 2013 Board Action Summary Page 2 d. Set March 21, 2013 at 2:00 p.m. as the date and time for a public hearing for annual public review of Board Member compensation and benefits and to consider amending District Code Section 2.04.030, "Compensation of Board Members." Reviewed by Budget and Finance Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. BIDS AND AWARDS a. Award a construction contract in the amount of $165,000 to FE Controls Corporation, the lowest responsive and responsible bidder for the Fire Protection System Improvements, District Project 7283; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to FE Controls Corporation; and authorized the General Manager to execute the contract documents subject to submittal requirements. 6. REPORTS a. General Manager 1) Pollution Prevention Report for 2012 and Pollution Prevention Plan for 2013. BOARD ACTION: Received the report. 2) Update on proposals for use of the Kiewit property. BOARD ACTION: Received the update and provided direction to staff. 3) Announcements a) Recent Promotion /Retirement: 1) Robert Maroon was promoted to Shift Supervisor in the Treatment Plant effective February 8, 2013. February 21, 2013 Board Action Summary Page 3 2) Ricardo Smith, Machinist, will retire effective February 22, 2013 after 15 years of service. b) Retired General Manager James Kelly to provide consulting services to Provisional General Manager Curt Swanson on an hourly, as needed basis. C) Right of Way Agent Lisa Robertson will attend the International Right of Way Association (IRWA) education conference in Charleston, West Virginia from June 23 -27, 2013. d) Status of the District's formal enforcement action against Caffe Classico Foods' manufacturing facility in North Concord. e) District responded to Bay Area News Group Public Records Act request for detailed payroll information for 2012. f) Provisional General Manager Curt Swanson will attend the California Association of Sanitation Agencies (CASA) Legislative Conference in Washingtin, D.C. from April 25 -27, 2013. BOARD ACTION: Received the announcements. b. Counsel for the District District Counsel Kent Alm reported that the Settlement Agreement and General Release with former General Manager Ann Farrell has been executed and the time for reconsideration and /or revocation has passed. C. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; anc meetings or conferences for which the District paid their expenses. Member McGill January 24, 2013 — 27th Annual Contra Costa USA — 2013. The program focused on innovation in the region and featured local February 21, 2013 Board Action Summary Page 4 speakers from national laboratories and private sector industry (expenses). • January 28, 2013 - Contra Costa Special Districts Association (CCSDA) Chapter Meeting (stipend). • February 11, 2013— Enterprise Committee meeting -Member McGill (stipend) and President Nejedly (stipend). • February 13, 2013 — The Industrial Association of Contra Costa County (IACCC) February Forum featuring Amy Wilson and Steve Huvane of TRC Companies in Concord on the GBF /Pittsburg Landfill (aka Contra Costa Sanitary Landfill) in Antioch (expenses). • February 19, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Pilecki • February 14, 2013 — Capital Projects Committee meeting - Member Pilecki (stipend) and Member Causey (stipend). BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 7. ADMINISTRATIVE a. Authorize the Secretary of the District to provide public notice of proposed Sewer Service Charge increases of up to $34 for Fiscal Year 2013 -14, effective July 1, 2013, and up to an additional $34 for Fiscal Year 2014 -15, effective July 1, 2014. BOARD ACTION: Authorized the Secretary of the District to provide public notice, with revisions made at the meeting, of proposed Sewer Service Charge increases of up to $34 for Fiscal Year 2013 -14, effective July 1, 2013, and up to an additional $34 for Fiscal Year 2014 -15, effective July 1, 2014. February 21, 2013 Board Action Summary Page 5 8. TREATMENT PLANT a. Accept the 2012 Recycled Water Quality and Distribution Annual Report. Approval recommended by Enterprise Committee. BOARD ACTION: Accepted the 2012 Recycled Water Quality and Distribution Annual Report. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 1► reyn 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS At Member Causey's suggestion, a report on open /vacant positions will be presented to the Human Resources Committee in the near future. 11. CLOSED SESSION a. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a): • Louis Pimentel v. Central Contra Costa Sanitary District, et al. Contra Costa County Superior Court No. C11- 01142. b. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(a): • City of Brentwood et al. v. Robert Campbell, et al., Contra Costa County Superior Court Case No. N11 -1029. (Chevron Ad Valorem Tax Matter) BOARD ACTION: Held the Closed Session. 12. REPORT OUT OF CLOSED SESSION District Counsel Kent Alm reported that, with regard to Item 11.a., the matter was settled in the amount of $25,000, which included a Medicare lien of $7,000. With regard to Item 11.b., Mr. Alm reported that the Board authorized participation in the appeal of the listed case. 13. ADJOURNMENT — at 4:00 p.m.