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Home My WebLink AboutBOARD ACTION SUMMARY 02-07-13Central Contra Costa Sanitary District 11rotectin-a nahlic health and the environment .501.9 Imhoff Place. Martinez CA 9455.3 -4392 BU4RT) OF DIRECTORS: BOARD MEETING JIAIES.4. XEJEDLi President DAiUDR. TFILLIAMS ACTION S U MMA R Y President Pro Tem Board Room Thursday February 7, 2013 2:00 p.m. 1. ROLL CALL PRESENT: Members: Causey, Pilecki, Williams, Nejedly ABSENT: Members: McGill a. Pledge of Allegiance to the Flag. b. Introductions: • Imran Chaudhary, Information Technology Analyst • Nohemi Sanchez, Engineering Assistant I • Katherine Nasset, Engineering Assistant I BOARD ACTION: Welcomed new employees. 2. PUBLIC COMMENTS 1► 1597M 3. AWARDS AND COMMENDATIONS PAUL H. CAUSEF MICHAEL K. tIcCTILL TAD J. PILECKI PHONE: (925) 228 -9500 F4X.- (925) 676 -7211 ivww. centralsan. org a. Presentation of 2012 California Water Environment Association (CWEA) San Francisco Bay Section Awards by Tom Hendrey, past Section President: Treatment Plant of the Year and Collection System Operation of the Year BOARD ACTION: Received the awards from Tom Hendrey, past President of CWEA San Francisco Bay Section. 4. CONSENT CALENDAR BOARD ACTION: Adopted Consent Calendar Items 4.a. -4.d. as recommended. Adopted 4.f. with changes to the job classification as proposed by Member Causey. Adopted Items 4.e. and 4.g. -4.j. (3 -1; Causey, no). February 7, 2013 Board Action Summary Page 2 a. Approve minutes of January 10, 2013 Board meeting. b. Approve expenditures dated February 7, 2013. Reviewed by Budget and Finance Committee. C. Receive December 2012 Financial Statements and Investment Reports, and receive six -month variance review of Operations and Maintenance Budget for Fiscal Year 2012 -13. Reviewed by Budget and Finance Committee. d. Approve proposed conference attendance of Board Members for the period February through December 2013. Reviewed by Budget and Finance Committee. e. Adopt Resolution 2013 -002 appointing Paul Seitz as Collection System Operations Division Manager, M -24 ($11,530- $14,015), effective February 7, 2013. Adopt changes to job classification of General Manager. Approval recommended by Human Resources Committee. g. Delete a vacant Pumping Stations Supervisor position (S75, $7,521 - $9,106), and add and authorize the filling of two Pumping Stations Operator III positions (G70, $6,647 - $8,042). Approval recommended by Human Resources Committee. Continued from November 15 and December 6, 2012. h. Delete a vacant Plant Operations Trainer position (S79, $8,266- $9,994), abolish the job classification of Plant Operations Trainer, and add and authorize the filling of a Shift Supervisor position (S76, $7,698 - $9,322). Approval recommended by Human Resources Committee. Continued from November 15 and December 6, 2012. Delete a vacant Information Systems Specialist position (G64, $5,761- $6,970), retitle the Network Coordinator job classification to "System Administrator," retitle the Network Technician job classification to "Technical Support Analyst," and add and authorize the filling of one System Administrator position (G70, $6,647- $8,042). Approval recommended by Human Resources Committee. Continued from December 6, 2012. Delete a vacant Electrical Technician position (G69, $6,489 - $7,846), establish the job classification of Plant Operations Training Coordinator (G68, $6,332- $7,664), add a Plant Operations Training Coordinator position, and authorize the filling of the position. Approval recommended by Human Resources Committee. Continued from December 6, 2012. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 7.a.3) was taken out of order to accommodate a member of the public who was present to speak on the item. February 7, 2013 Board Action Summary Page 3 6. PUBLIC HEARINGS a. Hold public hearing to consider adopting Resolution 2013 -003 finding that, in accordance with California Public Contract Code Section 7201, the Primary Treatment Renovations, District Project 7285, are substantially complex to justify increasing the contract retention amount from 5 percent to 10 percent. BOARD ACTION: Adopted Resolution 2013 -003 increasing the contract retention for the Primary Treatment Renovations, District Project 7285, and finding that the project is substantially complex to justify increasing the retention amount from 5 percent to 10 percent, in accordance with California Public Contract Code Section 7201. 7. REPORTS a. General Manager 1) Businesses in Significant Non - Compliance for 2012. 2) 2012 Title V Clean Air Act Annual Report. 3) Update on source control issues involving Caffe Classico Foods in Concord. BOARD ACTION: Received the reports. 4) Announcements The following written announcements were included with the agenda packet: a) Public Bidding for Lafayette Sewer Renovations, Phase 8, District Project 8404 b) Provisional General Manager Curt Swanson to Attend California Association of Sanitation Agencies Conference in Washington, D.C. from February 23 -28, 2013 c) Collection System Operations (CSO) Employees Don Rhoads, Don Bartlett, Tifton Gantt, and Steve Sauter to Travel to Florida and Indiana for Vehicle Inspections d) CCCSD to Partner with County Flood Control District to Raise Height of Levees Around the Treatment Plant e) Assistance Provided to Delta Diablo Sanitary District February 7, 2013 Board Action Summary Page 4 The following additional announcements were made at the meeting: f) Refinery Recycled Water Project Update on Status of Possible Grant Funding from the Water Resources Development Act (WRDA) Recent Promotions g) Short -Term Maintenance Agreement with Solar Turbines for the Cogeneration System h) HOB Staff relocation to the Annex and various sites on Martinez campus, and the leased Concord building BOARD ACTION: Received the announcements. b. Counsel for the District 1) Written Legal Update. BOARD ACTION: Received the update. C. Secretary of the District Secretary of the District Elaine Boehme announced the Enterprise Committee Meeting scheduled for February 11 at 3:00 p.m. and the Capital Projects Committee Meeting scheduled for February 14 at 3:00 p.m. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Williams • January 25, 2013 — Human Resources Committee meeting — Member Williams (stipend) and Member Pilecki (stipend). President Nejedly February 4, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). BOARD ACTION: Received the reports. February 7, 2013 Board Action Summary Page 5 2) Announcements None. 8. ENGINEERING a. Authorize the General Manager to amend the existing professional services agreement with HDR Engineering, Inc. from $45,000 to a new contract ceiling of $167,000, for Treatment Plant Planning, District Project 7301. BOARD ACTION: Authorized the General Manager to amend the existing professional services agreement with HDR Engineering, Inc., increasing the cost ceiling to $167,000, for Treatment Plant Planning, District Project 7301. 9. TREATMENT PLANT a. Authorize the General Manager to execute a technical consulting services agreement in an amount not to exceed $140,000 with Blue Sky Environmental, Inc., for assistance with testing of Multiple Hearth Furnaces (MHF) No. 1 for compliance with Title V Air Permit requirements. BOARD ACTION: Authorized the General Manager to execute a technical consulting services agreement in an amount not to exceed $140,000 with Blue Sky Environmental, Inc., for assistance with testing of Multiple Hearth Furnaces (MHF) No. 1 for compliance with Title V Air Permit requirements. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10 1597M 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Pilecki and Member Williams requested that the Board discuss the possibility of staff providing a periodic report to the Board regarding the various agreements approved by the Board and consultant selection and extensions on contracts executed by the General Manager. Member Causey requested earlier in the meeting that the Board discuss the District's philosophy regarding this matter. 12. CLOSED SESSION a. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a): • Louis Pimentel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court No. C11- 01142. February 7, 2013 Board Action Summary Page 6 b. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(a): • Schaeffer, et al. v. Gregory Village Partners, L.P., Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court Case No. MSC 11-01307. BOARD ACTION: Held the Closed Session. 13. REPORT OUT OF CLOSED SESSION District Counsel Kent Alm reported that no reportable action was taken in Closed Session. 14. ADJOURNMENT —at 4:11 p.m.